Director of Sponsored Programs
The Director reports to the Vice President for Institutional
Advancement and Development.
- A Master’s Degree required; Doctorate preferred.
- At least 5 years of experience in post-secondary education or
public or private company requiring grant writing skills
- Experience in pre- and post-award activity; familiarity with
issues of research compliance; knowledge of federal agency
practices, regulations and policies; and evidence of leadership
success in grant writing and successfully funded grants.
- Ability to work effectively, collaboratively, and
diplomatically with faculty, staff and senior level administration
(i.e., grants accounting, procurement, and other university
- Must have excellent interpersonal and organizational skills,
along with the willingness to reach out to various state and
federal agencies and foundations, etc.
- Understanding of federal regulations and agency guidelines for
grants management and sponsored research, including NSF, US DOE,
NIH, NEA, and NEH and knowledge of A-133, A-110, and A-21.
- Ability to work with program officers at state and federal
agencies and act as liaison between faculty and funding
- Evidence of ability to manage budgets effectively.
- Capability of producing creative and innovative solutions and
approaches to common problems.
- Highly developed written and verbal skills required.
The Director of Sponsored Programs is responsible for the overall
implementation of the policies and procedures of the program and
for ensuring conformance with all applicable Federal and State
College regulations. The Director ensures that the President's
vision and priorities are reflected in all activities approved for
funding and serves as the President's official agent on all
sponsored programs matters. The Director is also responsible for
the overall direction and effective management of the College's
Sponsored Programs, including pre- and post-sponsored award
activity, such as: daily administration of the Sponsored Program
Office, oversight of each Sponsored Program activity, development
of effective administrative compliance procedures, ensuring proper
resource allocation, identification of funding sources, funding
acquisition, regulatory compliance, recordkeeping, and maintaining
systems for all grants and awards.
The nature and diversity of the job require special abilities,
dedication, and commitment. The position is accountable for
ensuring internal/external customer satisfaction through effective
personal management of subordinate personnel, interpersonal
relationships, projects, materials, budgetary costs, and continuous
In support of the College's established strategic goals,
priorities, and objectives, the Director ensures quality-efficient
services and compliance monitoring from the Office of Sponsored
- Develops and recommends plans, programs, and policies to
increase grants and contracts that support the College's strategic
- Oversees the preparation of sponsored program plans of
- Evaluates the College's possibilities in relation to specific
RFP's and grant announcements.
- Identifies funding for professional development for staff and
- Reviews individual grant proposals with faculty and staff to
ensure compliance with funding agency policies, compatibility with
the College's strategic priorities, and other funding
- Creates and fosters an environment of support for the College
- Trains, guides, and assists faculty, staff, and administrators
in best practices for submission of grant proposals and in
accomplishment of post- award program goals that support the
College's strategic objectives.
- Provides technical assistance to Principal Investigators to
ensure that they are meeting objectives during the designated time
- Ensures that all sponsored programs are evaluated at least once
each year to ensure compliance with agency regulations and
- Develops and maintains a resource library of funding
- Develops and maintains a database of areas in need of funding
or research interests in order that funding opportunities can be
forwarded, as appropriate.
- Disseminates timely electronic information about external
funding opportunities to College personnel.
- Initiates, plans, and provides training lectures and workshops
for faculty and administrators on the College's specific procedures
for application to external funding agencies/organizations.
- Develops effective manuals and training materials to assist
faculty and administrators in the preparation of grants and
contract proposals, budgets, and post- award administration.
- Assists faculty and administrators to appropriately interpret
and accomplish post-award program objectives and preparation of
reports and no cost extensions.
- Conducts meetings with Principal Investigators of funded
- Provides effective direction, oversight, and monitoring of all
externally funded programs to facilitate and ensure institutional
compliance with regulations and College protocols.
- Develops and implements appropriate policies and procedures to
coincide with applicable pre- and post-award sponsored program
- Facilitates the institutionalization of sponsored program
initiatives and new practices.
- Coordinates sponsored program activities in a manner that will
facilitate maximum effectiveness and utilization of program
resources and personnel.
- Provides oversight for post-award management, including
assisting and ensuring that Principal Investigators properly
recommend personnel (i.e., comply with all College appointment and
hiring procedures), purchase equipment, and procure other materials
- Reviews all award modifications, implementation schedule
revisions, extension requests, and negotiates with funding
agency/organization representatives upon approval of the
- Maintains essential records and files related to Sponsored
Programs’ grants and contracts.
- Maintains a current working knowledge of the College's policies
and procedures, including, but not limited to, College services,
activities, and personnel policies.
- Follows and ensures compliance with College policies, such as
purchasing, contracts, personnel, etc.
- Ensures compliance with applicable recordkeeping and procedural
- Ensures the confidentiality of all personal information
relating to students and personnel; limits exposure to confidential
information on a job-related and authorized need-to-know basis
- Professionally represents the College as a liaison with
external funding agencies/organizations and with College
- Serves as an effective liaison with the funding agency’s
program officers, independent evaluators, and other external
funding compliance officials.
- All other related duties assigned by the V.P. for Institutional
Advancement & Development.
QUALITIES AND CHARACTERISTICS
- Sound work ethics
- Good customer service
- Proven Skills
- Listening skills
- Team player