Sr. Grants & Contracts Analyst

The Department of Genetic Medicine seeks aSenior Grants & Contracts Analyst who will coordinate and review all activities related to sponsored project submissions and efficient functioning for the Department of Genetic Medicine (DGM) as a unit. This individual will act as the final point of contact with departmental faculty and/or divisional budgetary staff toward the planning and development of budges for submission with grants packages to various federal offices, private agencies/foundations, and commercial agencies. This includes providing instruction on protocol, regulations and guidelines pertinent to the agency and/or University.

Specific Duties & Responsibilities:

• Responsible for reviewing and approving all sponsored project proposals, budgets, and reports forwarded from subordinate financial staff to the departmental office, or within a large unit within a department. Review is based upon accuracy, content, adherence to institutional, government, and other sponsor guidelines.
• Review budget justification for appropriateness and completeness of content. Compare budget detail to budget justification for consistency. Verify compliance with sponsoring organizations’ guidelines, as well as with relevant University policies and procedures. Assist Principal Investigators in completion of required information.
• Works with investigators and budgetary staff to improve phrasing or presentation.
• Reviews tables from scientific section if indicated to crosscheck against information presented in budget.
• Assures IRB protocol numbers are valid and appropriate human subject compliance training has been completed by key personnel. Assures animal protocol numbers are valid.
• Provides the groundwork for subcontract negotiations, including review for Hopkins-friendly contract language prototypes, and even mathematical corrections to subcontract proposals from other institutions.
• Coordinate submission of large multi-center proposals ensuring that all applicable direct and indirect cost rates have been applied.
• Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations.
• Responsible for tracking proposals and other documentation through signature/approval processes.
• Advise faculty and staff on changes in sponsored research policies.
• Design and implement system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
• Design and implement web-based sponsored project application templates (e.g. NIH, Clinician Scientist, etc.) for use by faculty and staff.
• Responsible for oversight, monitoring, and analysis of the deficit report. Facilitate corrections to accounts in question working across departments and school structure and outside agencies as required.
• Assist with analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
• Prepare individual and divisional faculty funding analysis for review by the chairman and administrator. This will include active and pending award totals in addition to current balances in pertinent non-sponsored accounts.
• Prepare and approve electronic budgets, budget changes, and expenditure transfers. Prepare and approve various paper and electronic forms such as journal vouchers, check deposits, and purchase orders.
• May provide instruction and training for faculty and staff.
• Demonstrate highly developed communication and interpersonal skills
• Demonstrates the ability to represent the program effectively and professionally as the front line representative of the program.
• Demonstrate flexibility and re-establish priorities and work plans to compensate for unanticipated changes in work volume to adequately meet departmental needs as deemed necessary by supervisor.
• Consistently informs supervisor in a timely manner when difficult problems, unusual development or activities occur.
• Demonstrates the ability to relate well and work with all levels of staff.
• Demonstrates the ability to manage multiple projects simultaneously to meet deadlines.
• Consistently uses discretion when discussing confidential matters.
• Consistently participates in the development and implementation of office goals and objectives
• Actively participates on problem-solving process based in comprehensive analysis of situations while demonstrating the use of a logical, reasoned, factual and systematic approach.
• Consistently recognizes own limitations and seeks help from appropriate resources when needed.
• Demonstrates ability to function appropriately and efficiently in dealing with unexpected or stressful situations and multiple interruptions. Utilizes constructive criticism and/or self-evaluation skills to improve own work performance or behavior.

Clinical Trials:

• Generates invoices for startups, milestones, per patient visits, and administrative fees; applies and monitors payments received against invoices
• Post award invoicing and monitoring of all industry sponsored clinical trials
• Pays study related expenses to internal and external vendors
• Processes patient stipends and travel reimbursements
• Closes study accounts in alignment with Clinical Trial Agreement (CTA) and the Prospective Reimbursement Analysis (PRA).
• Utilizes and integrates data from multiple financial and clinical databases and software applications including: DrugDev and eClinicalGPS (Greenphire)

Minimum Qualifications (Mandatory):

• Bachelor’s degree required.
• Four years of experience in sponsored research and/or financial positions
• Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications:

• Experience in an academic or medical setting preferred.

Special Knowledge, Skills & Abilities:

• Highly developed communication and interpersonal skills.
• Ability to relate well and work with all levels of staff.
• Ability to manage multiple projects simultaneously to meet deadlines.

Physical Requirements:

• Sitting in a normal seated position for extended periods of time.
• Reaching by extending hand(s) or arm(s) in any direction.
• Finger dexterity to manipulate objects with fingers rather than with whole hand or arm, for example, using a keyboard.
• Communication skills using the spoken word.
• Ability to see and hear within normal parameters.
• Ability to move about workspace.
• Lift, carry, move supplies, etc.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $59,870 - $82,245 annually (commensurate with experience)
Employee group: Full Time
Schedule: Mon- Fri 8:30-5
Exempt Status: Exempt
Location: School of Medicine Campus
Department name: ​​​​​​​SOM Genetics Institute of Gen Medicine
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, please visit:https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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