Administrative Assistant/SAS

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Title Administrative Assistant/SAS Overview
Provide secretarial and general support to the Dean, Associate Deans, and the Administrative Coordinator in the School of Arts & Science. Essential Duties:

1. Manage all aspects of social media for the School of Arts & Science to include Facebook and Instagram postings, create poster to advertise events, create and distribute campus-wide including curating images from events that relate to the School. Oversee department web page, including attending trainings to keep abreast of technology and software changes.
   
   
2. In conjunction with the Administrative Coordinator and the Associate Dean, manage event preparations for several events throughout the year (i.e., Deans’ Gatherings, Summer Scholar Presentations, Post-Sabbatical Talks, Chairs/Director meetings, etc.). Secure room reservations utilizing 25LivePro, plan meals and/or refreshments for events, etc.
   
   
3. Provide support to the Core Curriculum Committee ( CCC ) including data organization, facilitation of Sakai page, preparation of meetings, minutes, and communication with the head of CCC and its members.
   
   
4. Track and manage the Summer Scholars Program, the Walsh Grant Applications, and post-sabbatical and pre-tenure leave applications.
   
   
5. In conjunction with the Administrative Coordinator, coordinate calendars for meeting attendance, reserve/schedule meeting rooms, and make arrangements for equipment, seating, and refreshments.
   
   
6. Provide limited support as available to programs with the School that are without full-time support staff.
   
   
7. Schedule Chair and Director meetings, track attendance at meetings, and prepare the meeting minutes.
   
   
8. In conjunction with the Administrative Coordinator, triage phone calls, maintain departmental files, and order supplies via Sodexo and WB Mason.
   
   

Marginal Duties:

1. Perform basic and intermediate mathematical functions on addition machines/calculators, operate and perform basic troubleshooting for fax and copy machines, such as removing jammed paper, adding toner, and calling for service and supplies.
2. Perform all other duties as may be required.
   
   

Education and Experience Required

• High school diploma or equivalency required
• Three to five years of related experience or an equivalent combination of education and experience, with two to five years’ professional employment in an administrative support position
• Strong technological and computer experience are essential
• Advanced working knowledge of Microsoft applications and database systems
• Excellent organizational and communication skills
• Ability to work independently under deadline pressure and to prioritize assignments while managing multiple tasks
• Experience in higher education preferred

Physical Demands Employee Status Full Time Union Status Non-Union Shift: If other, please enter regular schedule. EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.
Requisition Number AS501P Closing Date Open Until Filled Yes Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

1. How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
2. How many years of experience do you have working in an office environment?
   • 1-2
   • 3-5
   • 6-8
   • More than 10

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents