About Xavier University
Xavier University is part of the 500-year-old Jesuit Catholic
tradition of academic excellence in the liberal art and is strongly
committed to enhancing equity, inclusion, and diversity. These
values are central to our mission
. We strive for a climate of respect and inclusiveness that
welcomes and supports members from diverse backgrounds and life
experiences, is committed unreservedly to open and free inquiry,
and deliberately seeks out multiple perspectives.
As a Jesuit Catholic University, Xavier University strives to
develop people of learning and reflection, integrity and
achievement, in solidarity for and with others. The Center for
Diversity and Inclusion shares a commitment with the university to
help its members realize their aspirations for Xavier as a place to
hold genuine dialogue across differences; to support all members of
the Xavier community as they become their best selves for and with
others; to embrace diverse perspectives and experiences in all
levels of decision making; and to be mutually transformed by
encounters with each other.
The Center for Diversity and Inclusion at Xavier University seeks a
student-centered, highly motivated and equity-minded professional
to provide administrative and programmatic support to the Director
and staff. The Administrative Assistant serves as office manager,
providing day-to-day support for budget management, procurement,
scheduling, and front desk operations. This person will provide
customer support and serve as a representative of the Center for
Diversity Inclusion, the Office of Institutional Diversity and
Inclusion, and Xavier University.
The Administrative Assistant will also provide developmental and
programmatic support by leading heritage and awareness month
programming and providing secondary support to student
organizations affiliated with the center.
This position requires a keen ability to listen, support and relate
to diverse populations. It also requires effective attention to
detail, problem-solving abilities, empathy for others, and a
willingness to work together toward the mission of the CDI and the
university. The position also requires effective communication
skills that support critical collaborations with faculty, staff and
community partners to manage and advocate for students' needs and
concerns. The successful candidate will demonstrate effective time
management, resourcefulness, strategic planning, and be able to
anticipate needs of the director. Experience creating and
implementing culturally-affirming programming and managing social
media is desired.
Essential Duties and Responsibilities
The following list of duties is meant to be representative of the
work performed in this position. The omission of a specific duty or
responsibility here will not preclude it from the position.
- Provide Administrative Support to the Director including
organizing and coordinating meetings, calendars and travel
arrangements, as needed; provide general support to multiple staff
- Prepare all budget related documents and monitor all relevant
funds and orgs associated with the Center.
- Maintain and reconcile budget expenditures for the Center with
specific oversight of the Director and Administrative Assistant II
P-cards and specific support to the Advocacy and Smooth Transitions
- Manage departmental procurement, contract negotiation, and
- Manage departmental office records, email, calendars and staff
- Coordinate and manage passive and signature programming for
heritage and awareness campaigns including, Latinx/Hispanic
Heritage Month, LGBTQ+ History Month, Native American Heritage
Month, Black History Month, Women’s History Month, and Asian
American Pacific Islander Heritage Month.
- Support and attend departmental programming, including Smooth
Transitions, LGBTQ+ Alliance Drag Show, student organization galas,
and other signature student organization related programming as
- Promote and serve as a representative of the Center for
Diversity and Inclusion, the Office of Institutional Diversity and
Inclusion, and Xavier University.
- Serve as a diversity and inclusion champion and department
- College experience preferred.
- Experience working with diverse student populations preferred;
relevant experience in higher education strongly preferred.
- Demonstrated ability to manage budgetary documents and
processes using Banner and Microsoft excel.
- Adept in written and verbal communication; strategic planning
and ability to anticipate the needs of others.
- Ability to work flexible hours required to supervise and
facilitate evening and weekend programs and events.
- Excellent interpersonal, organizational, and intercultural
- Fluency in Spanish is desired.
- An understanding of issues facing contemporary higher education
and capacity to engage the culture of a Jesuit Catholic
Xavier University is an Equal Opportunity Employer committed to
enhancing equity, inclusion, and diversity. All qualified
applicants will receive consideration for employment without
discrimination on the basis of race, skin color, ethnicity,
religion, sex, sexual orientation, gender identity or expression,
national origin, age, marital status, veteran status, or
To ensure consideration, interested/qualified applicants must
submit a cover letter, resume and the names and contact information
of three professional references on Xavier University's website by
August 12, 2021
. In your letter of interest, please include
a brief statement on how you might support/contribute to Xavier’s
commitment to diversity and inclusion.