Dance Job Description
Administrative Support (25%)
Handle clerical, ordering, and scheduling tasks for the department
chair, graduate program director, program faculty, and staff. Some
light reception. Maintain departmental records, calendars, and
databases. Manage departmental correspondence draft publicity and
other communications for distribution to faculty, students, alumnae
and other external audiences. Prepare materials for departmental
meetings and disseminate actions points and decisions. Support
departmental faculty and staff searches, decennial reviews, midterm
reviews, and the annual audition to the Master in Fine Arts
program. Maintain and update departmental web page content and
other online presence, as appropriate. Assist in onboarding of new
faculty and staff. Act as administrative liaison with other
departments, offices and institutions, such as Five College Dance,
the Department of Theatre, and SmithArts.
Budget Support: (20%)
Administer and track all program budgets based on institutional
policy and using the college’s financial management systems.
Perform budget operations, process requisitions, purchase order
requests, invoices, and reimbursement requests. Process the
contracting of vendors and services, and the purchase of
advertisement. Analyze expenditures against the budget and notify
directors of discrepancies. Advise, support and proactively work
with department chairs on departmental budget planning. Reconcile
and report on key budget areas.
Event management: (20%)
Schedule, support, organize, and publicize all aspects of
departmental events, visits, residencies, rehearsals, field trips,
and auditions. Support the logistics of dance concerts in
coordination with the production team. Partner with other offices
and units, including Five College Dance, SmithArts and Media
Relations, for publicity of events. Manage events and lecture
series including budget, funding, travel and honorarium. Plan
annual commencement events. Organize the work of appointed student
liaisons in connection with event planning.
Curricular Support (20%)
Assemble and update course offerings and schedules. Assist in the
preparation of annual course catalog revisions. Support course
scheduling process and work with departments to meet institutional
deadlines around curricular requests and changes. Act as a liaison
with Registrar and Provost offices on curricular matters. Order
instructional supplies and help prepare course materials. Secure
copyright permissions, following college policy. Assist faculty in
hiring work-study students. Monitor and update yearly departmental
Facilities Oversight: (15%)
General oversight of the department' s office and dance studios
including coordinating work orders, keys, office equipment, and
supplies. Weekly inspection of all spaces. Manage the reservations
and use of the dance studios and conference room. Maintain building
equipment; report and track building repairs. Manage building
budgets with decision making on expenditures and reconciliation.
Order supplies and manage inventory. Coordinate the use of spaces
shared with other departments. Act as a liaison with faculty and
allied offices to facilitate faculty onboarding and office
Supervise Student Workers:
Hire, train, and supervise student workers to support the
above-listed duties and responsibilities.
All employees are expected to participate in the College's efforts
to create a respectful, inclusive, and welcoming work
Minimum Qualifications (knowledge, skills, education,
experience, certifications, licenses)
High school degree or equivalent and three years of relevant
experience or the equivalent combination of education and/or
experience. Associate’s degree preferred.
Experience working with individuals from diverse backgrounds.
Associate's degree preferred.
Excellent oral and written communication skills; very strong skills
in MacOS and apps in Google Workspace (Google Docs, Sheets,
Calendar, Forms, etc.); proficiency in Microsoft Word, Microsoft
Excel; skills in designing basic fliers/posters and managing social
media accounts; ability to organize and prioritize work
effectively, be detail oriented, take initiative and
responsibility, be pro-active, resolve problems, manage multiple
tasks simultaneously, and work well with diverse groups of faculty
and staff. Willingness to learn new technologies as
Please attach BOTH a current resume and a cover letter in
order for your application to be considered for this position .
You may combine your resume and cover letter into a single file
or attach multiple files to your application, but BE SURE you have
provided all attachments BEFORE SUBMITTING your application.
You will NOT be able to attach additional files after you have
hit the Submit button.
Review of applications will begin
August 16, 2021
About Smith College
Located in Northampton, MA, Smith College is one of the largest
women’s colleges in the country and is dedicated to excellence in
teaching and research across the liberal arts. A faculty of
outstanding scholars interact with students in small classes, as
advisors, and through student-faculty research projects. The
College is a member of the Five College Consortium with Amherst,
Hampshire and Mt. Holyoke Colleges, and the University of
Massachusetts Amherst. Students cross-enroll and faculty
cross-teach across the Five Colleges.
Smith College is an Affirmative Action/Equal Opportunity employer
and does not discriminate on the basis of race, gender, age, color,
religion, national origin, disability, sexual orientation, gender
identity and expression or veteran status in the recruitment and
employment of faculty and staff, and the operation of any of its
programs and activities, as specified by all applicable laws and
regulations. Women, minorities, veterans and individuals with
disabilities are encouraged to apply.