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Office Coordinator III

Syracuse University
New York, United States
Salary Not Specified
Closing date
Sep 13, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Type
Full Time
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Job Details

Posting Details

Job # 037279 Department Code 22003-3070 Department Economics Job Title Office Coordinator III Location Syracuse, NY Pay Range Commensurate with experience. Staff Level S3 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The primary role of this job is to serve as departmental receptionist. This position is the initial point of contact for students, faculty, staff, administrators, and visitors to the Department of Economics, and directs student, faculty, and staff inquiries by phone, email, or in person, to the appropriate department member or university unit. In addition, this position assists in event planning and management for all faculty events, such as departmental seminars, new faculty and retirement receptions, and faculty meetings; completes necessary paperwork for faculty travel expenses and general employee expenses; orders and maintains office supply inventory; and maintains the department website. Also, other duties as assigned by the Administrative Specialist or Department Chair. Qualifications
Must have excellent customer service, verbal, and writing skills. Work effectively in a high traffic/volume department; must be organized and able to manage multiple tasks simultaneously. Proficiency in Microsoft Office, especially Word and Excel. Knowledge of university procedures and FERPA rules is preferred. Associates Degree or combination of education and experience. Job Specific Qualifications
Requires a minimum of an Associate degree or commensurate experience and education. Responsibilities
As departmental receptionist, directs student, faculty, staff, administrator and other inquiries by phone, email, or in person, to the appropriate department member or university unit.

Assists in event planning and management for all faculty events, such as departmental seminars, new faculty and retirement receptions, and faculty meetings.

Maintains department website. Updates office signage including faculty & student mailboxes, obtains syllabi from instructors for courses, maintains office bulletin board & display case.

Point person for travel vouchers, employee expense vouchers; completes necessary paperwork and submits it to the Disbursements office for processing.

Maintains office supply inventory and submits orders to appropriate vendors as needed. Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 07/29/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants
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