Accounts Payable

Duties and Responsibilities:

• Record and review all requisitions
• Ensure that vendor contact and mailing information is correct
• Review all payments made on behalf of the College are accurate and processed timely
• Process checks for student refunds as needed
• Review invoices and make sure charges are posted to the correct account number
• Communicate with faculty and staff as needed to ensure that all procedures are met when submitting requests for payment and purchases on behalf of the College
• Analyze financial information to prepare journal entries as needed
• Review various expense reports on weekly/ monthly basis
• Ensure timely submission of 1099s to vendors and federal government
• Set up new vendors and update vendor information as needed
• Update system with W9 information for all independent contractors
• Correspond with vendors, faculty, and staff on inquiries regarding payment status and any unresolved issues
• Complete month end Accounts Payable reconciliation / closing process
• Maintain file of all capital expenditures processed thru accounts payable
• Assist in reviewing general ledger for an coding errors and submit general journal entries for review as needed
• Assist with Audit Preparation and year end closing
• Prepare financial reports as needed
• Advise of any concerns, violations of internal control, and/or noncompliance of Business Financial Procedures by Faculty, Staff, and/or Student
• Be prepared to take on other accounting duties/projects as needed

Qualifications:

• A. in Business or Accounting, or equivalent work experience.
• Strong work ethic and ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work both as a team and independently
• Strong organizational and time management skills
• Strong analytical and problem solving skills