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Senior Administrative Assistant (1621)

Employer
American University
Location
District of Columbia, United States
Salary
Salary Not Specified
Start date
Jul 30, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Administrative
Employment Type
Full Time
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Summary/Objective

The position’s primary function is to provide executive and administrative support and assistance to the dean, associate deans and their teams. This work includes: facilitating optimal interaction between the dean, associate deans, and those within and outside the College; coordinating special projects and preparing for meetings; ordering office supplies; and managing the office mail. The work includes serving as the receptionist for the CAS Dean’s Office. Functions as the primary contact for Battelle-Tompkins Building on facilities and maintenance related matters. In the absence of the Special Assistant to the Dean, this position also provides additional executive and administrative support to the Dean.

Essential Functions
  1. Reception Desk - Answer the telephone, greet and direct visitors. Prepare mail for pick up and distribute incoming mail. Order supplies for the Dean’s Office. Maintain the Dean’s conference room schedule. Monitor and respond to CAS public email accounts.
  2. Team Project Assistance – Assist with special projects, as needed, under the direction of the Dean, Associate Deans, and their functional teams. These tasks include working with database reports, assisting with paperwork for faculty actions, communicating with students and faculty about awards, and preliminary review of travel requests.
  3. Administrative Support - Provide administrative support and assistance to the Dean, Associate Deans, and their teams while handling confidential information and materials with discretion. This work includes: answering the Dean and the Assoc. Deans’ phones and maintaining their calendars. Makes travel arrangements as needed for the Dean and the Assoc. Deans.
  4. Other Duties - Assist in coordinating events sponsored by the Dean’s Office including ordering food and reserving space. Other duties as assigned and delegated by supervisor.


Position Type/Expected Hours of Work
  • Full time
  • Non-Exempt
  • Specialist A
  • This is not a union-eligible position


Required Education and Experience
  • High school diploma/GED
  • One to three years of administrative work experience in an office environment


Preferred Education and Experience
  • Bachelor’s degree


Additional Eligibility Qualifications
  • Excellent oral and written communications skills and strong interpersonal and customer service skills
  • Applicants must be detail-oriented, self-starter with strong leadership skills, able to engage in and contribute to a growing program with a strong team orientation
  • Applicants must be able to multitask, prioritize, and work in a dynamic and high pressure environment
  • Demonstrated proficiency in Microsoft Office Word, Excel, and PowerPoint
  • Familiarity with multiple line phone systems
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.


Benefits
  • Click here to learn about American University's unique benefit options.


Current American University Employees:

If you are a current full-time or part-time staff member at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us:

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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