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Office Coordinator III

Syracuse University
New York, United States
Salary Not Specified
Posted date
Jul 29, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Facilities Management & Physical Plant
Employment Type
Full Time
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Posting Details

Job # 037278 Department Code 31237-7251 Department Campus Facilities Administration and Services Job Title Office Coordinator III Location Syracuse, NY Pay Range Commensurate with experience. Staff Level S3 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
Provides administrative support to Environmental Health and Safety Services Department and Facilities Services Safety Manager. Coordinates office needs, supports data entry and records management, assists with procurement and budgeting, coordinates meetings, and offers general administrative support to the department. Qualifications
Associates degree preferred and 2-3 years’ experience in an office environment setting, or equivalent combination of education and experience. Strong knowledge of Microsoft Office applications and cloud-based programs. Job Specific Qualifications
  • Strong attention to detail and understanding of proper office/administrative practices.
  • Familiarity with University’s software systems including general ledger, Epro, etc., preferred.
  • Ability to work independently and as a team.
  • Strong technical / data entry skills.
  • Willingness to work collaboratively in support of all departmental areas and safety programs.
  • Able to multi-task, have good time management skills.
  • Adherence to confidentiality.
  • Excellent written and verbal communication skills.
  • Purchase supplies, equipment, and services for the department.
  • Renew annual standing orders and inter-departmental IDs.
  • Process invoices, including lab analysis invoices with appropriate departments.
  • Request reimbursement from departments for environmental compliance permits, hazardous and medical waste.
  • Pickup/disposal, sampling.
  • Reconcile with journal entries.
  • Reconcile credit card and budgetary operating expenditures.
  • Process incoming/outgoing mail, package receiving/shipping.
  • Answer departmental phone, monitor departmental email and be reception for department’s main office.
  • Support meeting coordination.
  • Monitor supply and equipment inventories.
  • Assist with office machine maintenance, repairs and replacements.
  • As needed, assist with weekly payroll tasks, staff vacation monitoring, etc..
  • Assist with onboarding new employees, coordinate keys, cellphones, etc.
  • Data entry, including sampling results, training and occupational health records.
  • Schedule and track employees training, scan, e-file, and training material.
  • Review and edit health, safety and compliance documents and reports.
  • Monitor environmental management compliance calendar and project tracking database.
  • Inspect and fill first aid kits, and inspect AED, etc.
  • Support chemical inventory updates and safety data sheet assignments.
  • Other duties as assigned.
Physical Requirements
Not Applicable Tools/Equipment
Not Applicable Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 07/29/2021 Application Deadline Full Consideration By Job Category Staff Message to Applicants
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