Business/Administrative Associate (EXTENDED)

Primary Function

The Business Administrative Associate works within the Financial Services department of the NIU Foundation. Reporting directly to the NIU Foundation Controller, this position assists in coordinating and managing financial and administration operations.
Duties and Responsibilities (generally)

This position is accountable for analysis, reporting, special projects and providing back-up for transactional processing to help ensure segregation of duties. The Business Administrative Associate prepares detailed analyses for various accounting uses, prepares accounting reports and schedules, audit preparation and work papers, tax compliance and reporting requirements, and works on Financial Services projects to ensure successful outcomes. This position processes a large volume of accounting paperwork and must comply with Divisional processing time requirements. Employee must have a thorough knowledge of the office procedures and policies and be able to communicate this information in both oral and written formats. The employee must be sensitive to the confidential nature of the material and requests handled by the office.
Minimum Required Qualifications for this position

1. Bachelor’s degree in accounting, business administration, finance or a field related to the position.

2. Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level.

3. Two (2) years of experience in nonprofit accounting.

4. Two (2) years of experience managing investment portfolios and/or endowment funds.
Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred

1. Advanced degree in finance.
List the knowledge, skills, and abilities critical to the performance of this position.

1. Deep, personal commitment to diversity in all forms, the recognition of all individuals to mutual respect, and the acceptance of others without biases. Demonstrable commitment to leading by example, modeling diversity, equity and inclusion throughout the university.
2. Demonstrably strong work ethic and entrepreneurial mentality. A high-level of integrity, focus and commitment to achieve ambitious goals is essential.
3. Knowledge of management principles, practices, methods and techniques.
4. Supervisory and administrative abilities.
5. Decision making ability.
6. Excellent listening, verbal and written communication skills.
7. Ability to work effectively with the staff and public.
8. Ability to apply bookkeeping practices and procedures.
9. Ability to apply basic accounting techniques.
10. Ability to apply office methods and procedures.
11. Ability to compile complex financial information.
12. Ability to operate electronic and/or other standard office equipment.
13. Ability to work independently and exercise judgment.
Working Hours
8:00-4:30 M-F; additional as required
Minimum Pay Rate (Hourly or Monthly)
$4,213.64 monthly
Hiring Rate Information

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date
06/28/2021
Closing Date
08/30/2021
Priority Review Date

Special Instructions to Applicants

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.
• If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.
• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
• We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.
• The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.
• Once this position has been filled, all names will be removed from the employment register in accordance with State Universities Civil Service System rule 250.60(h)(10) .
• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
• Click on Business/Administrative Associate for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage
NIU Foundation
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Extensive and consistent travel is required for this position. Use of a personal vehicle is required. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand for long periods of time; walk; use fingers and hands to feel, grasp, operate or handle objects, tools, or controls; and reach with hands and arms. Must be able to lift and carry 20 lbs regularly.
EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action. The following person has been designated to handle inquiries regarding the non-discrimination policies: Ethics and Compliance Officer, Title IX Coordinator Health Services 230 TitleIXCoordinator@niu.edu 815-753-5560
Is Background Check Required
Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education ( AAEOE ) at ada@niu.edu .

Clery Act Information

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Quick Link
https://employment.niu.edu/postings/57589
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How many total years of professional level experience do you have in accounting, managerial and/or business experience?
   • Less than 4 years
   • 4-6 years
   • More than 6 Years
2. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
3. * How many years of professional work experience do you possess in nonprofit accounting?
   • 1-2 years of professional work experience.
   • 3-5 years of professional work experience.
   • 5 or more years of professional work experience.
4. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
5. * How many years of professional work experience do you possess in managing investment portfolios and/or endowment funds?
   • 1-2 years of professional work experience.
   • 3-5 years of professional work experience.
   • 5 or more years of professional work experience.
6. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   
7. If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. List of at least 3 References

Optional Documents

1. Transcripts (unofficial with official required at hire)
2. Transcripts #2 (unofficial with official required at hire)
3. Transcripts #3 (unofficial with official required at hire)
4. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)