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Department Secretary (College of Health Science)

Employer
California Baptist University
Location
California, United States
Salary
Salary Not Specified
Date posted
Jul 29, 2021

Job Details


Posting Details

Job Title Department Secretary (College of Health Science) Posting Number S978P Classification Title
Summary
Schedule’s appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. Essential Duties and Responsibilities
ESSENTIALDUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
1. Reports to Department Chair and manages the Department office.
2. Serves as receptionist for the Department, greeting visitors to the office and providing information and materials.
3. Assists in meeting the various students’ needs.
4. Assists Professors with audio/visual requests.
5. Store’s student records (attendance and grades), maintaining confidentiality of records.
6. Processes and distributes incoming mail for the Department.
7. Composes and types routine correspondence.
8. Organizes and maintains file system, and files correspondence and other records.
9. Assists Professors with syllabi.
10. Answers and screens Department’s telephone calls.
11. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records.
12. Participates in the Department’s annual budget preparations.
13. Makes copies of correspondence or other printed materials.
14. Prepares outgoing mail and correspondence, including e-mail and faxes.
15. Orders and maintains supplies and arranges for equipment maintenance.
16. Assists Department with accreditation documentation as needed.
17. Tracks and submits invoices and credit card transactions to Accounts Payable.
18. Tracks program monthly spending and maintain monthly budget spreadsheet, submitting to Department Chair for review.
19. Provides general oversight for Department student workers, coordinating student worker time with faculty, and Department needs.
20. Performs other duties that are specific to the Department. Supervisory Responsibilities
This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments. Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
§ Skill in the use of personal computers and related software applications including MS Office, Word and Excel.
§ A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
§ Ability to read and write at a level appropriate to the duties of the position.
§ Strong organizational skills and detail oriented.
§ Ability to relate positively and effectively with a diverse faculty, staff and student body.
§ Ability to plan, develop, and coordinate multiple projects.
§ Knowledge of standard budgeting, and expenditure control procedures and documentation.
§ Ability to make administrative/procedural decisions and judgments.
§ Ability to develop and maintain recordkeeping systems and procedures.
§ Ability to resolve customer complaints and concerns.
§ Ability to investigate and analyze information and to draw conclusions. Education and/or Experience
Associate degree (A.A.) or equivalent from two-year college or technical school; and/or one to two years’ related experience and/or training; or equivalent combination of education and experience.
Open Date 07/29/2021 Remove from Web Open Until Filled Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting https://jobs.calbaptist.edu/postings/6655 Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a Christian?
    • Yes
    • No
  2. * Do you attend church regularly?
    • Yes
    • No
  3. If no, please explain (required):

    (Open Ended Question)

  4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)
    • Yes (I am familiar and not in conflict)
    • No (I am in conflict or not familiar)
Applicant Documents
Required Documents Optional Documents
  1. Resume
  2. Cover Letter
  3. Letter of Reference 1
  4. Letter of Reference 2
  5. Other Document
  6. Other Document 2


Company

California Baptist University

California Baptist University, one of the top Christian Colleges in the nation, is a private Christian university located near Los Angeles in Southern California.

CBU strives to help students understand and engage this purpose by providing a Christ-centered educational experience that integrates academics with spiritual and social development opportunities. Graduates are challenged to become individuals whose skills, integrity and sense of purpose glorify God and distinguish them in the workplace and in the world.

California Baptist University is one of the top private Christian colleges and universities in Southern California. CBU offers associate's, bachelor's, master's, doctoral and credential programs in Riverside, San Bernardino and online.

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