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Office Assistant 2 (Calculations)

Employer
University at Buffalo
Location
New York, United States
Salary
Salary Not Specified
Closing date
Aug 9, 2021

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Type
Full Time
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Job Details

Position Summary

The Department of Financial Management within Business Services at the University at Buffalo is seeking an Office Assistant 2 (Calculations). This position is customer service oriented and will assist with payments to multiple vendors in a timely manner.

The primary responsibilities will include (but are not limited to):
  • Participate in various administrative functions such as the review of purchase orders, reimbursements, invoices, and receipts.
  • Interact with departments, buyers, and supplier representatives.
  • Review, prepare payments or other documents for entry into various systems.
  • Independently use several systems and software packages to process, track, and monitor expenses while maintaining compliance with requirements. These are complex clerical processes where attention to detail is required.
  • Process transactions which require complicated mathematical calculations and knowledge of guidelines.
  • Independently perform complicated clerical processing and record maintenance activities.
  • Translate, interpret and implement guidelines to include SUNY, RF, NYS, University at Buffalo, Accounts Payable, or Travel policies.
  • Assist with gathering documentation for audit requests.
  • Use independent judgment to make decisions based on policies and procedures in place or where precedents do not exist.
  • Independently answer questions either in person, by phone, or electronically which includes explaining and clarifying procedures and use judgment when making decisions.
  • Comply with established standards and protocols of the accounts payable department and the overall organization’s goals and objectives.
  • Assist co-workers with workload when the need arises.
  • Other duties as assigned within Business Services




Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About UB
The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.

Reassignment Requirement: You must hold the same title at the University at Buffalo.

Reinstatement Requirement : You must be a former state employee to request reinstatement to the title that was held (or transferable title).

ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS . ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED .

A completed application is required for this position. If you receive a canvass letter, DO NOT APPLY for this position. You must apply to the web address provided on your canvass letter.
Preferred Qualifications
  • Flexible with the ability to thrive in a fast-paced, changing environment.
  • Ability to perform task effectively within prescribed time frames.
  • Provide outstanding customer service with experience interacting with a broad and diverse population.
  • Strong organizational and oral communications skills.
  • Computer proficiency in general PC applications, MS Office (Excel, Word, Outlook).
  • Ability to use common office equipment.
  • One year of industry related experience preferred.

For more information, click the "How to Apply" button.
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