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Catering Coordinator

University of Puget Sound
Washington, United States
Salary Not specified
Posted date
Jul 30, 2021

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Position Type
Faculty Positions, Business & Management, Management
Employment Level
Employment Type
Full Time
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Catering Coordinator
University of Puget Sound
Job ID: 5885
Location: Student Union-Dining Services
Full/Part Time: Full-Time
Regular/Temporary: Regular

Staff Posting Details
Appointment: Regular, Full-Time (1.0FTE)

Position Summary:

The Catering Coordinator serves as a liaison between Catering Services and the client, planning events and services.

Essential Job Functions and Responsibilities:
    Supports the Assistant Director for Catering and Cafes with designing high profile events. Ability to train students in the fundamentals of break, buffet, and tableside services. Responsible for editing and approving timecards for DCS student catering workers using the university's PeopleSoft timekeeping systems. Responsible for planning and creating menus with customers for university and off campus catering events. Provide general administrative duties in support of Catering activities. Responsible for Catering Lead duties in their absence and provides additional support for large events. Provides direction and supervision to the catering student staff in the absence of Catering Leads. Provides full time coverage as needed in the absence of the Office Assistant/Accounts Payable and the Payroll & Accounts Receivable Coordinator. Coordinates with culinary staff the overall details of university and off campus catering events. Distribute and communicate Catering details to the appropriate areas as well as any updates. Assists in the training of student staff members. Participates in the recruitment and interviewing of catering staff. Serves as backup to generate catering invoices and reconcile the catering accounts receivable with the PeopleSoft system. Serves as backup for maintaining the DCS cash vault, which includes reconciling petty cash, cashier bags, and food worker card reimbursements. Serves as a back up to Office Assistant/Accounts Payable for answering main phone line, printing ID/Meal Cards and general administrative office support. Adheres to policies as outlined in the DCS Handbook. Additional duties as assigned by the Assistant Director for Catering and Cafes.

Minimum Requirements

Candidates must be able to explain and/or demonstrate that they possess the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation.
  • High school diploma or equivalent
  • An Associate's or Bachelor's degree in hospitality, culinary arts or related field preferred
  • Ability to work in a fast-paced environment
  • Understanding of general accounting principles Proficient with general timekeeping tasks Familiar with taxable and non-taxable regulations Proficient in MS Office Suite (MS Excel, MS Outlook, MS Word in particular) Must possess a valid Food Worker Card Must demonstrate a strong customer service orientation and have the ability to organize, prioritize and problem-solve, and communicate and work with a diverse group of staff Regular and reliable attendance Ability to respectfully work, communicate and provide leadership within a diverse campus community

Preferred Experience
  • Event planning experience
  • Experience working within a higher education institutional setting
  • PeopleSoft timekeeping system, Odyssey, 25Live, and CaterTrax event planning software program

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to work shifts of twelve or more hours.
  • Ability to bend and stoop to grasp objects, climb ladders, push and pull carts weighing up to 100 pounds, unassisted.
  • Ability to lift up to 30 pounds. Lift up to 35 pounds unassisted on occasion.
  • Ability to visually examine products for quality and signage/labeling for accuracy.
  • Ability to stand for long periods of time.
  • Ability to work in a fast-paced, strenuous environment.

Compensation and Benefits: Up to $20.25/hr DOE. Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package. For more information, visit:

Application Deadline: Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:
    Resume Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.

Diversity Statement:
    We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives. We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community. We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit:

The University of Puget Sound is an equal opportunity employer.

How to Apply
For complete job description and application instructions, visit:

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" ( to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA


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