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Recruitment Coordinator

Employer
University of Puget Sound
Location
Washington, United States
Salary
Salary Not specified
Start date
Jul 29, 2021

View more

Position Type
Administrative, Student Affairs, Admissions, Enrollment, Retention & Registrar
Employment Level
Administrative
Employment Type
Full Time
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Recruitment Coordinator
University of Puget Sound
Job ID: 5846
Location: Human Resources Office
Full/Part Time:
Regular/Temporary: Regular

Staff Posting Details
Appointment: Regular, full-time (1.0 FTE) position

Position Summary:

As a member of the Human Resources (HR) team, the Recruitment Coordinator contributes to the development and implementation of highly effective, integrated human resources in support of the mission and goals of the university. The Recruitment Coordinator represents the university positively and professionally with staff, faculty, retirees, colleagues, vendors, students, and the public. The Recruitment Coordinator supports other members of the HR team in the implementation of programs, services, and policies.

Coordinates recruitment and employment program in support of the university's strategic goals and key objectives. Assists the HR Manager in planning and developing recruitment and employment programs, procedures, policies, services, goals and objectives. Evaluates program and makes recommendations for continuous improvement.

Essential Job Functions and Responsibilities:

Recruitment/employment coordination
  • Consults with search chairs and committees to establish position-specific search strategies for faculty and staff positions.
  • Helps hiring managers to establish search schedules. Communicates search status through regular reports.
  • Advises about approval, assessment, and selection processes.
  • Recommends advertising strategies. Reviews, edits, posts, and confirms position announcements and ads.
  • May perform initial application screening for service or administrative positions.
  • Completes applicant and posting status updates and finalization activities at close of search.
  • Maintains applicant tracking system with high degree of accuracy. Troubleshoots system, including user security, applicant profile management, tracking of advertising, records management and reporting, application material uploads, and applicant or search status changes.
  • Works collaboratively with Senior HRIS Analyst and Technology Services in researching, recommending, developing, testing and implementing projects and enhancements to improve the efficiency and usability of PeopleSoft recruiting module.
  • Maintains applicant tracking system documentation, user guides, and training materials.
  • Initiates and follows up on all background checks for university. Ensures HR Coordinator, student staff, and temporary staff are equipped with current knowledge and standard responses for applicant communications. Researches and may respond to applicant questions or concerns, and apprises HR Manager of applicant questions, concerns, or complaints.
  • Works with compensation team on budget confirmations and salary offers. Advises search chairs on salary consultations with candidates and verbal offers. Prepares appointment letters.
  • Receives testing and examination or background check results and coordinates follow-up with HR Manager as needed.
  • In coordination with HR Manager, assists with the onboarding of international faculty, including compiling search information and completing materials for work visas.
  • Assisted by the HR Coordinator, administers the internal temporary on-call program.

Outreach
  • In collaboration with campus colleagues, promotes the university and enhances attraction efforts through participation in external events such as career and job fairs, through contacts in the community, informational interviews, marketing materials, etc.
  • In partnership with the HR Manager and the Office of Diversity and Inclusion, contributes to the university's diversity efforts by recommending and implementing marketing and recruiting programs to access local, regional, and national sources for diverse applicant pools.
  • Serves as liaison with external partners including community and government agencies, temporary agencies, search firms, and third-party vendors (JobElephant for advertising).
  • Ensures currency of employment-related Web pages, procedures, and publications. Recommends design/content for and oversees maintenance of employment-related documents, guides, forms, letters, search chair tools, operating procedures, and other resources. Maintains the Puget Sound employment web page.

Human resource development
  • Suggests onboarding, orientation, and development strategies to hiring supervisors for new staff members; conducts first-day meetings with new staff members, ensuring that required documents and benefits enrollments are completed. Answers new staff members' questions and/or makes referrals.
  • Provides support to leaders and individual contributors with on-boarding questions.

Budget administration
  • Authorizes purchase orders and invoices for payment for marketing, recruitment, and selection activities. Manages recruitment budget and provides regular updates to the HR Manager about budget status; maintains budget records; reviews expenses against budget; drafts budget reports or requests for finalization by HR Manager; initiates expenditures; takes necessary action to ensure good stewardship and optimal use of funds.

Ensuring organizational effectiveness
  • Maintains currency in the human resources profession through professional development.
  • Works with HR team to assess data, analyze trends, and identify methods for continuously improving human resources management at the university.
  • Produces documents and reports, which may involve using word processing, database, spreadsheet, reporting, desktop publishing or Web maintenance software.
  • Provide backup coverage to the front desk and HR Coordinator as needed.
  • Performs other duties or projects as needed or assigned.

Qualifications:
  • Associate's degree plus one year of human resources experience to include employment-related duties and responsibilities. An equivalent combination of education and related experience to perform the essential functions of the job may be considered.
  • Must demonstrate a strong customer service orientation, outstanding communication skills, and have the ability to organize, analyze, prioritize, and problem-solve within a fast-paced office environment with frequent interruptions
  • Experience with Microsoft Office Suite
  • Strong attention to detail
  • Ability to operate efficiently and remain calm under pressure
  • Ability to handle changing priorities
  • Experience with Applicant Tracking Systems
  • Ability to respectfully work, communicate and provide leadership within a diverse campus community

Compensation and Benefits: Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations.

Puget Sound offers a generous benefits package. For more information, visit: http://www.pugetsound.edu/about/offices-services/human-resources/overview-of-university-benefit/.

Application Deadline: Review of application materials will begin immediately. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified.

Required Documents:
    Resume Letter of Interest

Applications submitted without the required attachments will not be considered.

All offers of employment are contingent on successful completion of a background inquiry and if applicable for the position, drug screen, physical test and functional assessment.

Diversity Statement:
    We acknowledge the richness of commonalities and differences we share as a university community; the intrinsic worth of all who work and study here; that education is enhanced by investigation of and reflection upon multiple perspectives. We aspire to create respect for and appreciation of all persons as a key characteristic of our campus community; to increase the diversity of all parts of our University community through commitment to diversity in our recruitment and retention efforts; to foster a spirit of openness to active engagement among all members of our campus community. We act to achieve an environment that welcomes and supports diversity; to ensure full educational opportunity for all who teach and learn here; to prepare effectively citizen-leaders for a pluralistic world.

Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. To learn more please visit: http://www.pugetsound.edu/about/diversity-at-puget-sound/

The University of Puget Sound is an equal opportunity employer.


How to Apply
For complete job description and application instructions, visit: www.pugetsound.edu/employment

About Puget Sound
Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. Puget Sound graduates include Rhodes and Fulbright scholars, notables in the arts and culture, entrepreneurs and elected officials, and leaders in business and finance locally and throughout the world. A low student-faculty ratio provides Puget Sound students with personal attention from faculty who have a strong commitment to teaching and offer 1,200 courses each year in more than 40 traditional and interdisciplinary fields, including graduate programs in occupational and physical therapy and in education. Puget Sound is the only nationally ranked independent undergraduate liberal arts college in Western Washington, and one of just five independent colleges in the Pacific Northwest granted a charter by Phi Beta Kappa, the nation’s most prestigious academic honorary society. Visit "About Puget Sound" (http://www.pugetsound.edu/about) to learn more about the college.

As a strategic goal and through our core values, University of Puget Sound is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA





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