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Exhibition Coordinator

Smith College
Massachusetts, United States
Salary Not Specified
Start date
Jul 29, 2021

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Position Type
Administrative, Academic Affairs, Arts Administration, Librarians & Library Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Community Relations & Institutional Outreach
Employment Type
Full Time
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Libraries Job Description

Job Summary

In this two-year term position, the exhibitions coordinator will report to the Head of Special Collections Public Services to build a sustainable program for exhibitions in Smith College Libraries, especially in the new Neilson Library. This includes the further development of principles, policies, and procedures, plus coordinating and managing the logistical work of the exhibitions program; creating thorough documentation of workflows; and planning for future exhibitions. The exhibitions coordinator will be part of a public services team working to realize an important part of the public services program, to welcome and engage the widest range of visitors to the Libraries

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions

Develop the Exhibitions Program: (40%)

Update and implement the Libraries exhibitions program as begun by the Exhibitions Team. Includes three primary modes of exhibitions: mobile cases, formal case gallery, and wall gallery space in Neilson Library. May include some digital display components; implement the submission guidelines and process for exhibitions requests; generate a website presence for the exhibitions program; help chart a multi-year schedule of exhibitions, and manage centralized master production calendar, including installation - opening sequence schedules and project timelines; review the existing exhibitions supplies and equipment, make recommendations for additional supplies, equipment or materials; propose exhibitions-related expenses and develop year-to-year budget baseline; coordinate with the Libraries Communication Specialist, communicate schedules for exhibitions and related events and serve as a point person for exhibitions promotion; develop tools for feedback on exhibitions; develop, present for approval, and implement training for staff and students on exhibitions best practices, ethics and principles; establish standards related to branding and label/copy standards and production for exhibitions

Implement Exhibitions: (40%)

Work with curators, librarians, archivists, staff, faculty, and students in planning, coordination, scheduling, and designing exhibitions installations; coordinate the production, installation, maintenance, and de-installation of exhibitions including - may require sporadic evening hours; participate in the decision making process of selecting exhibitions themes and modes; perform research related to each exhibitions and make content recommendations; mount and display interpretive information and display materials; copyediting of exhibitions text; coordinate exhibitions form production with internal and external creators (fabricators, graphic designers); review items selected to determine physical and environmental display concerns and needs (write condition reports); manage creation and maintenance of materials database for tracking in exhibitions use; assist with planning and hospitality at exhibitions-oriented events; gather data and generate reports related to exhibitions

Coordinate Student Exhibitions: (15%)

Work with the collection stewards, other library staff, and relevant faculty to implement student designed and installed exhibitions, particularly using the mobile cases, as part of classes of for capstone and thesis projects; establish and document the workflow for working with students and classes on exhibitions; ensure the proper supplies and equipment for varied modes of exhibitions; be available to consult with students and student organizations on any part of the exhibitions program - may require sporadic evening hours

Other Functions

Other Duties as Assigned: (5%)

Attend Libraries and Special Collections staff meetings; lead the Libraries’ Exhibitions Team meetings; training, coaching, and mentoring of student workers

All employees are expected to participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Minimum Qualifications (knowledge, skills, education, experience, certifications, licenses)

Bachelor’s degree required; education in the humanities, museum studies, or history preferred; experience working in special collections or working with special collections materials required; understanding archival and bibliographic principles and best practices a must

Experience with exhibitions planning and implementation at libraries, museums, or other cultural institutions; knowledge of object handling, preservation, and exhibitions best practices required; evidence of a strong service orientation and demonstrated ability to work effectively with a widely diverse faculty, students, library colleagues, and the general public in various modes: providing tours, staging events, creating outreach materials and tools, and coordinating and communicating with multiple stakeholder groups; superior skills in interpersonal communications, problem solving, and organization, both internal and external to an organization; strong cultural competencies and a demonstrated commitment to equity, inclusion, and accessibility in professional practices

Experience working with individuals from diverse backgrounds.


Excellent written and spoken interpersonal communication; ability to set and meet reasonable deadlines, manage complex schedules, work independently and in a team, and follow through with projects until they are complete and meet expectations and standards.

Strong research skills including the ability to synthesize information, record effective notes, and track sources of information.

Technical fluency with word processing and spreadsheet applications, fluency with operating systems and software typically found in an office environment, as well as library and archives software for collections management.

Understanding of handling and display of special collections materials and knowledge of library and archives preservation practices.

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . You may combine your resume and cover letter into a single file or attach multiple files to your application, but BE SURE you have provided all attachments BEFORE SUBMITTING your application. You will NOT be able to attach additional files after you have hit the Submit button.

Review of applications will begin

August 9, 2021

Compensation Grade:

Grade M Non-exempt

Position Type:

Fixed Term

About Smith College

Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.

Smith College is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, gender, age, color, religion, national origin, disability, sexual orientation, gender identity and expression or veteran status in the recruitment and employment of faculty and staff, and the operation of any of its programs and activities, as specified by all applicable laws and regulations. Women, minorities, veterans and individuals with disabilities are encouraged to apply.

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