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Executive Assistant to the Vice President for Academic Affairs and Provost

MassBay Community College
Massachusetts, United States
Salary Not Specified
Posted date
Jul 29, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Chief Academic Officers & Vice Presidents, Business & Administrative Affairs, Affirmative Action & Equal Opportunity, Executive, Other Executive, Provosts
Employment Level
Employment Type
Full Time
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Executive Assistant to the Vice President for Academic Affairs and Provost
Department: VP Academic Affairs
Location: Wellesley Hills
MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.
Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.
Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.
Position Summary:
The ideal candidate will join a vibrant and inclusive educational community, and have a desire and ability to work with a diverse population. The Executive Assistant serves as the primary administrative support for the office of the Vice President for Academic Affairs and Provost. The Executive Assistant provides additional support to the Office of the President and serves as liaison to the Board of Trustees’ Student Success Committee.
Key Responsibilities and Duties:
  • Manage day-to-day functions for the Office of the Vice President for Academic Affairs and Provost;
  • Maintain positive working relationships with faculty, staff, and students across the College;
  • Serve as a resource for students, faculty, and staff on academic and related matters;
  • Address inquiries, concerns, and requests from internal and external constituencies in a helpful, professional, and timely manner;
  • Assist with budget preparation and maintenance;
  • Prepare invoices and purchase order requisitions for offices reporting to the Vice President;
  • Provide administrative support to the Honors Program;
  • Provide administrative support to the MassBay Alpha Beta Gamma, Psi Beta, and Phi Theta Kappa Honor Society chapters;
  • Plan and coordinate Evening of Excellence annual event and other special events as assigned;
  • Collaborate with faculty, staff, and administrators on special projects and activities as assigned;
  • Manage the Vice President’s calendar;
  • Prepare meeting materials;
  • Take meeting minutes for the Faculty/Professional Staff meetings;
  • Coordinate travel arrangements and process travel expense reimbursements for the Vice President’s office;
  • Assist with routine collective bargaining agreement compliance activities;
  • Prepare and edit correspondence, reports, meeting minutes, and other documents;
  • Exercise sound judgement especially when handling confidential and sensitive information;
  • Perform other tasks as assigned.

Commitment to Equity:

  • Support MassBay’s commitment to the Equity Agenda;
  • Collaborate with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes;
  • Support MassBay’s commitment to being anti-racist, embracing a community free of bias and inequality;
  • Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity and inclusion;
  • Engage with the Office of Diversity on issues related to underserved student success;
  • Further the examination of pertinent practices that are culturally responsive and reflective of inclusive perspectives;
  • Engage in conversations with colleagues and students regarding best practices related to equity and inclusion.

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.
All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.
Required Qualifications:
  • Bachelor’s degree required;
  • Minimum five years of administrative experience or equivalent;
  • Proficiency in Microsoft Office applications and familiarity with student information systems;
  • Demonstrated experience providing excellent customer service;
  • Excellent written and interpersonal communication skills;
  • Demonstrated ability to prioritize tasks in a fast-paced environment.

Preferred Qualifications:
  • Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
  • Experience working in a diverse environment;
  • Demonstrated commitment to working with underserved students.

Additional Information:
Salary Range: $65,000.00 - 70,000.00 Annual Salary
Classification Type: Regular Employee
Application Deadline: August 6th, 2021 or until filled.
Hiring is subject to state appropriation funding.
Final candidates are required to provide sealed transcripts and/or certifications.
Hiring is contingent upon a successful CORI clearance.
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College’s for Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance,, (781) 239-3147, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

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