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Program Specialist - Student Equity, DREAM Resource Program

Cabrillo College
California, United States
Salary Not Specified
Start date
Jul 28, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Disabled Student Services, Other Student Affairs, Student Activities & Services
Employment Type
Part Time
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Employment Opportunity

Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!

This part-time (80%, 32 hours per week), 10 months per year, Program Specialist position provides a variety of administrative and program support services to the DREAM Resource Program and the Office of Student Equity, various College programs, students and clientele, and performs related duties as required or assigned. Primary work will be at our Aptos campus location, with some travel to our Watsonville Center.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 44% are LatinX, 5% multi-ethnic, 2.75% Asian, 1.25% African-American, 1% Filipino, 0.25% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2019. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.

Examples of Duties

  • Provides administrative and program support services for the DREAM Resource Program and the Office of Student Equity
  • Provides information and assistance to students, potential students, clients and the public regarding program requirements and services
  • Assists students with various College and outside agency procedures such as registration and completion of forms and documents
  • Provides students with specific program resources, such as interpreters
  • Provides support to an off-site College facility and staff
  • Provides information to the public, students and College staff that requires the use of judgment and the interpretation of policies, rules and procedures
  • Coordinates services with and refers students to other College staff and programs and to community support agencies, appropriate state and local regulatory or licensing agencies and other public groups
  • Monitors budget allocations and expenditures, maintains financial and statistical records and prepares financial reports
  • Assists in developing program budgets, objectives and procedures within College guidelines
  • Monitors activity compliance with College policies and federal and state regulations
  • Researches and assembles information from a variety of sources for the completion of forms or the preparation of various files
  • Maintains records and identifies and resolves discrepancies
  • Operates standard office equipment
  • Enters and retrieves data and prepares periodic and special reports, correspondence and other written materials using a computer and various software such as, e-mail, word processing, spreadsheets, databases and website management
  • Recruits, interviews and recommends selection of student assistants and other part-time support staff
  • Assigns and directs work and instructs such assistants in work procedures
  • May handle and balance program monies
  • May coordinate class schedule information and facility use for the DREAM Resource Program and the Office of Student Equity
  • Performs related duties as required or assigned

Minimum Qualifications

Education and Experience
  • Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff, AND
  • Graduation from high school AND
  • Three (3) years of general clerical support or secretarial office assistant experience
  • AND
  • Bilingual and biliterate in Spanish and English (this position will require you to pass a bilingual/biliterate test)
Please note: Additional education as outlined above may be substituted for the experience on a year for year basis to a maximum of two (2) years.

Desirable: College, technical or business school coursework in the program area of assignment.

Knowledge of:
  • Basic functions and programs of a community college or similar educational setting
  • Program administration principles, including work organization and budget administration
  • Operation of computer equipment and various software
  • Applicable federal, state and College laws, rules and regulations
  • Governmental, community and social service organizations and their functions
  • The needs and sensitivities of special and disadvantaged student populations
  • Standard office practices and procedures, including filing and the operation of office equipment
  • Correct English usage, including spelling, grammar, and punctuation
Skill in:
  • Applying and explaining relevant laws, regulations, policies and procedures
  • Analyzing problems, evaluating alternatives and making sound recommendations
  • Coordinating multiple projects and meeting critical deadlines
  • Exercising sound judgment within established guidelines
  • Preparing clear, concise and complete records and other written materials
  • Maintaining accurate records and files
  • Maintaining confidentiality of information
  • Establishing and maintaining effective working relationships
  • Operating a keyboard with sufficient skill to enter data into a computer and producing correspondence, reports and other written materials using various software such as email, word processing, spreadsheet, databases, and website management

Additional Information

Starting Salary Range: $3,127 to $3,619 per month ; maximum initial salary step placement on the classified salary schedule is step 4. P art-time assignment (80%, 32 hours per week), 10 months per year with days and hours to be arranged. Classified employees are required to join the California Public Employees' Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis. Position scheduled to begin as soon as possible, pending continued categorical funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

Benefits: Our comprehensive benefits package includes medical, dental, life, short and long term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an Employee Assistance Program. Please see the Benefits link on the HR webpage for more information.

Application Process:

  1. Completed application
  2. Resume
  3. Answer Supplemental Questions
Please note : All application materials must be received by 11:59 pm on the closing date indicated above.

Attention Applicants
Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas. A position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.

Selection Procedure

A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. A passing score on an administered bilingual/biliterate test will be required prior to hire. All notifications will be via email, and can also be accessed through your application profile.

Conditions of Employment
Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).

EEO Statement
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources via

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