Office Manager and Assistant to the Associate Vice President of
Classroom to Career Initiatives
Salary for Announcement
The salary range is $45,300 –$58,000.
The salary of the finalist(s) selected for this role will be set
based on a variety of factors, including but not limited to,
internal equity, experience, education, specialty and
The above salary range represents the University’s good faith and
reasonable estimate of the range of possible compensation at the
time of posting. MSU Denver offers a full benefits package.
Pay Grade (2020): 15
Classroom to Career Initiatives
Full Time Professional Staff
With an ambitious goal of engaging 100% of students in robust
career planning in the next three years, the University is
committed to creating services that are scaled, highly evaluated,
and focused on the specific needs and interests of MSU Denver
students. To that end, successful team members think critically
about MSU Denver student demographics and their respective career
The Classroom to Career (C2) Hub engages students, faculty, and
industry leaders to develop a comprehensive approach to career
MSU Denver students with robust and impactful programs and
activities. The C2 Hub is designed to create a more permeable
boundary between MSU Denver and industry partners to leverage
career opportunities for students.
The Office Manager and Assistant reports to the Associate Vice
President of the C2 Hub. With other key staff, the role will focus
primarily on developing internal operations to ensure efficiency
and effectiveness of C2 Hub programs and activities. The position
responsibilities are broad, dynamic, and essential to the overall
operations of the university and in particular to effective
student, employer, and faculty support. The position calls for an
individual who is interested in diverse work projects, is detail
oriented and an excellent communicator, enjoys a fast-paced and
student-focused environment, and who is able to work autonomously.
The position also calls for a creative solution-oriented problem
solver, and for a professional who exercises sound judgement.
Within the Division of Student Affairs, we strive to create an
equitable learning and working environment in concert with
individuals who consistently demonstrate commitment to equity and
inclusion. We value the diverse identities and perspectives of our
students, faculty, and staff and recognize that in order to achieve
a just and equitable society, diversity must go beyond simple
representation. Rather, it requires critical inquiry and dialogue
and a commitment to action. We strive to provide a foundation for
all community members to achieve personal and professional
Executive Support to the AVP (40%)
Manage complex calendar for the Associate Vice President including
arranging meeting locations, pre and post communication to
attendees, catering, parking, and other logistics related to
Schedules complex group meetings and individual appointments and
updates the Associate Vice President on all schedule changes.
Assist AVP with travel plans and respective pre and post travel
In collaboration with other C2 Hub operations staff, manage high
level communication and meeting management including leading and
tracking agenda items and post-meeting minutes.
Maintain accurate organizational chart as the development of the C2
Responsible for developing effective systems for managing the Vice
President’s administrative needs.
As needed, support directors within the C2 Hub on scheduling,
strategic plan initiatives, communication plan, resource allocation
and coordination, personnel recordkeeping, and travel and
Office Management (30%)
Create and manage a program to recruit, train, and supervise a team
of student employees that will oversee front desk operations to
ensure excellent and professional responsiveness. Manage
professional development activities for student staff and oversee
overal performance metrics.
Oversee and ensure the daily administrative operations are cohesive
between all C2Hub locations.
Create and manage systems that lead to efficiency and effective
core operations including SharePoint management, C2 Hub staff
directory, and respective organizational charts with the input from
C2 Hub directors.
Purchase/procure office supplies and equipment, maintain
departmental inventories, and develop/maintain systems for
effective office operations related to supply and equipment
Budget Management (30%)
Support C2 Hub leadership team with budget reports and annual
forecasting and budget management responsibilities; Monitor budget
activity and track all expenditures; maintain error-free division
accounting practices and provide quarterly or timely reports to the
Associate Vice President and directors.
Create a strategy and timeline to merge budgets into one cohesively
managed budget for the Classroom to Career Hub; Ensure C2Hub
expenditures and revenue is aligned to emerging MSU Denver
strategic plan and presidential priorities for the C2Hub.
Manage departmental corporate card(s) and corresponding processes
in alignment with university procedures and expectations.
Track budgets and prepare recurring and ad hoc budget reports. Use
Banner finance modules to verify expenditures and/or revenue is
Experience providing administrative assistance at the Director
level or above.
Front desk office management experience.
Budget management experience that includes purchasing, purchase
orders, tracking orders, record keeping, fiscal reports and
Experience supervising student employees.
Important Note: Successful applicants will ensure their resumes
clearly demonstrate that their work experience describes how they
meet all required qualifications.
Bachelor’s degree or the equivalent combination of education and
experience (one year of education is equivalent to two years of
Demonstrated experience supporting programs related to college
access, equity and social justice.
Ability and desire to work with a diverse student body (including,
but not limited to: working adults, women, persons with
disabilities, active duty/veteran military personnel, students with
multiple and varying ethnic, racial and national backgrounds, etc.)
to increase student retention and completion.
Knowledge of state and MSU Denver finance and procurement policies
and procedures needed to maintain fiscal compliance.
Excellent eye for detail and organizational, time management and
problem solving skills.
Excellent communication skills both in writing and speaking.
Experience using Banner.
Open Until Filled
To ensure full consideration, applications must be received by
Special Instructions to Applicants
IMPORTANT : In order to be considered as an applicant you must
apply via the online application system, www.msudenverjobs.com
References refers to a list of three professional references and
their contact information.
Official transcripts will be required of the candidate selected for
Talent Team Representative
Talent Team Representative E-mail
MSU Denver is pleased to offer our current and potential employees
a wide array of benefit options. To learn more, please visit the
Employee Benefits Offerings
Metropolitan State University of Denver is a unique,
access-oriented campus community that values diversity, equity, and
inclusion in all its forms. Our student population consists of
nearly 50% first generation students and over 45% students of
color. We are a designated Hispanic Serving Institution located in
We create an equitable learning and working environment in concert
with individuals who consistently demonstrate commitment to equity
and inclusion. We greatly value the diverse identities and
perspectives of our students, faculty, and staff and recognize that
in order to achieve a just and equitable society, diversity must go
beyond simple representation. It requires critical inquiry and
dialogue and a commitment to action. We strive to provide a culture
of belonging for all community members to achieve personal and