Account Technician I

Primary Function

Maintain budgets for all of School of Art and Design 41 and 04 funds; initiate accounting paperwork and GA, student and extra help human resources paperwork, record keeping for all expenditures, inventory of new equipment; utilize the following computer software: PeopleSoft, HR Admin Portal, Excel, Microsoft Word, etc.
Duties and Responsibilities (generally)

Prepares and processes expenditure requests in a timely manner. Reviews vouchers, requisitions, purchase orders, and other transaction documents for completeness, accuracy, availability of funds, appropriateness of transaction, and conformity to policies, procedures, and/or contractual agreements. Posts financial information to journals, registers, and ledgers, manually or by electronic equipment. Reconciles discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepares correction documents as required. assists in budgetary control by monitoring budgets and originating or verifying adjustments and transfers. Provides School of Art Director, Executive Council members and faculty account managers with current reports detailing income and expenditures. Employee must be self-motivated and able to establish prioritized goals that are realistic and can be completed on time.
Minimum Required Qualifications for this position

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
1.Any one or any combination of the following types of preparation:
(a) Work experience performing duties comparable to the next lower level of this series
(b) College course work in accounting
(c ) College course work in any curriculum
that totals 1.0 unit according to the following conversion rates:
2 years of “a” = 1.0 unit
9 semester hours of “b” = 1.0 unit
90 semester hours in “c” = 1.0 unit.
Amounts of experience and training less than those listed above should be converted to decimal equivalents of 1.0 unit and added together when computing combinations of the different types of preparation.
Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred

Working knowledge of NIU Accounting, Graduate School (GA hires) and HR (student workers, extra help hires) Departments
List the knowledge, skills, and abilities critical to the performance of this position.

1. ability to apply an extensive knowledge of bookkeeping practices and procedures
2. ability to apply a thorough knowledge of accounting techniques
3. ability to compile complex financial records and prepare routine financial reports or statements
4. ability to operate electronic and/or other standard office equipment
5. ability to work independently and exercise judgment
Working Hours
8:00-4:30
Minimum Pay Rate (Hourly or Monthly)
$11 per hour
Hiring Rate Information

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date
07/13/2021
Closing Date
07/26/2021
Priority Review Date

Special Instructions to Applicants

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience

• If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.

• After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.

• Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.

• We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.

• ALL QUALIFIED CANDIDATES WILL BE SCHEDULED TO COME TO THE NIU DEKALB CAMPUS TO TAKE A STATE UNIVERSITIES CIVIL SERVICE EXAMINATION . At the time of testing, you will be required to present a photo ID. NOTE : If you have previously tested for this classification and wish to rewrite the exam to improve your score and register position, please contact the Civil Service Testing Office by the posting deadline.

• Required documentation noted in the posting such as driver’s license, licensures, or certifications MUST be presented at the time of examination.

• If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.

• After testing of all qualified applicants has been completed for this position, the names with the top three scores will be referred to the hiring department for interview.

• Click on Account Technician I for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.

• Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.

• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage
School of Art and Design
Physical Demands

N/A
EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560
Is Background Check Required
Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education ( AAEOE ) at ada@niu.edu .

Clery Act Information

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu/clery or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.niu.edu/clery/fire_report.pdf or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Quick Link
https://employment.niu.edu/postings/57764
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have 6 or more credit hours of course work in accounting?
   • Yes
   • No
2. If yes, how many hours?
   
   (Open Ended Question)
   
   
3. * Do you have 60 or more semester hours in any curriculum?
   • Yes
   • No
4. If yes, how many hours?
   
   (Open Ended Question)
   
   
5. * Do you have professional work experience in basic bookkeeping procedures? If yes, how many years?
   
   (Open Ended Question)
   
   
6. Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Transcripts (unofficial with official required at hire)
3. Transcripts #2 (unofficial with official required at hire)
4. Transcripts #3 (unofficial with official required at hire)