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ATSU - Executive Assistant - Student Affairs

Employer
A.T. Still University
Location
Missouri, United States
Salary
Salary Not Specified
Start date
Jul 28, 2021

View more

Position Type
Administrative, Academic Affairs, Chief Academic Officers & Vice Presidents, Student Affairs, Chief Student Affairs Officers & Vice Presidents, Minority & Multicultural Affairs, Other Student Affairs, Residence Life
Employment Level
Administrative
Employment Type
Full Time
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A.T. Still University (ATSU) is seeking an Executive Assistant-Student Affairs on the Kirksville, Missouri, campus. The position reports to the Vice President for Student Affairs. The Executive Assistant-Student Affairs manages the day-to-day operations of the office, oversees the department budget, organizes and maintains confidential files and records, plans and schedules meetings and appointments, prepares and edits correspondences and presentations, supports response to student health insurance questions and maintaining accurate information, and prepares travel/guest arrangements. In addition, the Executive Assistant-Student Affairs provides professional and welcoming communication with the university community and public.

Major Job Duties

  • Manage the Student Affairs budget and related documents.
  • Handle the Commerce credit card statements, Travel Advances, and Travel Expense Reports.
  • Handle WalMart/HyVee PO’s.
  • Provide support for all student events (Orientations, White Coat, Graduations, Awards Banquet(s), Wellness, Diversity, and Student Organizational activities).
  • Order food and beverage for events as needed and process payment.
  • Manage data, reports, surveys, and research for the Vice President for Student Affairs.
  • Serve as the primary point of contact for internal and external bodies on all matters pertaining to Student Affairs.
  • Coordinate the Vice President for Student Affairs calendar, travel, itineraries/agendas, support for meetings and committees.
  • Manage the Student Affairs Red Flag Policy and all related documents/memos.
  • Handle multiple Accreditation reports and Federal Compliance information. (DAAHP)
  • Coordinate/attend Student Affairs Leadership Team meetings and retreats.
  • Participate on the Student Affairs committees as designated.
  • Oversee the Maxient student conduct system and all student contact records and logs/run annual reports.
  • Make arrangements/lodging for guest speakers.
  • Prepare and edit correspondences and presentations for the Vice President for Student Affairs.
  • Send out new hire information to new staff and manage key transfers/forms. File paperwork once returned.
  • Maintain the Student Affairs Operation and Administrative Guidelines document. Update as necessary.
  • Update the Employee Emergency Contact information/SA department staff info for all of Student Affairs semi-annually or as needed.
  • Research and order promotional items for Student Affairs.
  • Complete projects and special assignments by determining priorities, managing time, and following through to successful completion.
  • Maintain Student Affairs G-Drive and Secure Drive.
  • Manage/track Required Employee Training (RET).
  • Manage Student Affairs email accounts.
  • Prepare and coordinate scripts and details for VP-SA at special events, i.e. white coat ceremonies, student awards events, etc.
  • Update job descriptions annually.


Requirements

  • Proofreading skills
  • Ability to work independently or in a group
  • Intuition
  • Remains calm in a busy office
  • Engaging personality
  • Pro-active
  • Outgoing
  • Trustworthy
  • Dependable
  • Approachable
  • Confidential
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