This job has expired

Administrative Coordinator/ITLS (UEC)

California State University, San Bernardino
California, United States
Salary Not specified
Posted date
Jul 28, 2021

View more

Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
You need to sign in or create an account to save a job.

Administrative Coordinator/ITLS (UEC)
California State University, San Bernardino

Job No: 503259
Work type: Auxiliary
Categories: Excluded, Administrative, At-Will, Temporary, Full Time

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, “non-exempt”, benefited position through June 30, 2022 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $2,686.62 - $3,206.61/month

Location: San Bernardino, CA

Department Summary:

The Infant/Toddler Lab School supports students and families within the university and community at large by providing high quality child care and hands on learning experiences through developmentally appropriate practices, building relationships, and recognizing individual strengths and values.

Work Schedule

40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00 am - 5:00 pm though some nights, weekend work may be required.

First Review Deadline

This position will remain open until filled. Applications will be reviewed beginning August 10, 2021.

Typical Activities

Under minimal supervision of the Director and Assistant Director, the Administrative Coordinator will work independently to:
  • performing a variety of clerical tasks including inputting data on computer; filing; copying; faxing; and running errands
  • answering telephone
  • welcoming and directing visitors; providing general information to prospective clients
  • maintaining employee files
  • maintaining child files
  • tracking inventory and ordering office supplies and materials
  • establishing eligibility of clients: maintaining waiting list applications
  • communicating with families and staff on a regular basis
  • implementing registration and enrollment procedures
  • establishing children's schedules
  • maintaining attendance records/sign in sheets for children
  • completing and sending in licensing documents on a quarterly basis
  • collecting and checking staff time sheets
  • collecting payments and maintaining records of parent fees; taking deposits to the bursar's office
  • creating and posting a monthly snack menu
  • assisting lab students and interns as needed (gather and file their paperwork, orient them to the center)
  • working as a substitute in classrooms as needed during working hours
  • miscellaneous other duties as assigned

Minimum Qualifications
  • Education: High school diploma and some college required must have taken an undergraduate course in Infant-Toddler Development and have completed at least 12 core ECE units.
  • Experience: At least 2 years administrative experience.
  • Other: Fingerprint clearance through Community Care Licensing and Pediatric CPR and First Aid certification. Applicants must possess excellent oral and written skills and have knowledge of office methods, procedures, and practices.

Knowledge and Abilities
  • Applicants must have experience with Microsoft Office and Google Suite Applications (Word, Excel, and Outlook).
  • Applicants must have experience with planning and coordinating events on campus and/or in the community.
  • Applicants must have the ability to follow directions, take initiative, be flexible, have the ability to multi-task, make decisions on a day-to-day basis, be reliable, punctual, responsible, and have effective organizational and planning skills.
  • Applicants must have excellent interpersonal skills and a friendly, helpful, professional attitude.
  • Applicants must have the ability to handle sensitive interactions/situations and confidential information, along with the ability to work with diverse populations and traditionally underrepresented students and work well with a team of support staff and faculty.

Preferred Qualifications
  • Strongly preferred B.A. in Child Development

  • Benefits Include:
  • Medical, Dental, Vision, Flex Cash option
  • CalPERS Retirement and CalPers 457
  • Group Term Life/ Accidental Death & Dismemberment (AD&D)
  • Holidays & Personal Holiday
  • Vacation and Sick pay accruals
  • Educational Assistance Benefit is based on availability of funding.
  • Workers' Compensation, Unemployment Insurance, State Disability Insurance
    University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

    To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

    As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

    EEO AA Policy Statement

    Employment of Individuals with Disabilities and Protected Veterans

    Supplemental Information

    UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Live Scan clearance is also required.

    To view full description and to apply, visit:

    You need to sign in or create an account to save a job.

    Get job alerts

    Create a job alert and receive personalised job recommendations straight to your inbox.

    Create alert