Office Specialist 2

Office Specialist 2

Job no: 527863
Work type: Classified Staff
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Construction/Planning

Department: Campus Planning & Facilities Management - Design & Construction
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $14.75 - $21.40 per hour
FTE: 1.0

Review of Applications Begins
Position closes August 25, 2021

Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application.
Complete applications must include an online application, a cover letter, resume and answers to the following supplemental questions:

1. Describe your experience providing accounting support, including monitoring expenditures, reconciling accounts, and processing invoices and other accounting documents.

2. This position requires effective collaboration with a wide range of work contacts, including faculty, students, staff, consultants, and vendors. Describe your experience that demonstrates your ability to collaborate and communicate effectively with a diverse group of individuals.

Department Summary
Campus Planning and Facilities Management (CPFM) is a vibrant department, which comprises five units, and approximately 270 employees: Facilities Services, Utilities & Energy, Campus Planning, Office of Sustainability, and Design & Construction. The units of CPFM strive to provide excellent customer service to the University of Oregon campus and operate with the highest professional standards, communicating and collaborating with customers to support the stewardship of the campus.

The Office of Design and Construction (D&C) works closely with Facilities personnel, faculty, and staff across campus to deliver successful, budget-conscious projects. Project sizes range from under $50,000 to over $100M. Project types include small departmental moves, interior renovations, new building construction, and many different types in between.
The University of Oregon is a diverse, inclusive, and equal opportunity employer. Our community standards promote a culture of respect that honors the rights, safety, dignity, and worth of every individual. Our employment practices reflect this standard to promote a culture that respects the dignity and essential worth of all individuals throughout the University community.
Position Summary
The Office Specialist 2 will provide general administrative and technical support, focusing on accounting functions related to invoice processing, for Design and Construction. The incumbent will process, code, and manage the filing system for accounts payable documentation in support of the office. This position effectively collaborates and communicates with consultants, contractors, campus users, and departmental personnel. The position requires the ability to research, interpret and communicate technical and contractual requirements associated with capital project invoicing. The duties will require research and problem solving with an acute eye for detail. The position may also be responsible for authoring documents related to processes, as well as corresponding with customers.

Employees in this position have regular contact in person, by telephone and in writing with institution faculty, staff, students, outside agencies and/or the general public explaining criteria used as the basis for decisions made; collecting needed information to compile regular and special reports or complete technical records processing activities; providing requested information of a specific nature when responding to inquiries and complaints.

The position works as a member of a team while frequently performing tasks independently. Decisions may be made about the best method and materials necessary to perform a particular task. They may also include setting priorities, assessing customer needs and responding to those needs.

Work is reviewed regularly by Design and Construction's Assistant Director of Business Operations to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.

Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
  
• An Associate's degree in Office Occupations or Office Technology; OR
  
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
  
  College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
  
  Professional Competencies
  
• Perform duties in a way that advances and supports the mission of the department and university.
  
• Work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.
  
• Take initiative, looking for what needs to be done and doing it.
  
• Pay close attention to detail.
  
• Maintain a safe and safety-conscious workplace.
  
• Maintain a respectful workplace and model a positive and proactive attitude.
  
• Model the highest ethical standards.
  
• Provide superior customer service.
  
  Preferred Qualifications
  
• Experience processing invoices.
  
• Experience working with construction administration practices.
  
• Experience with business accounting and auditing.
  
• Experience using Banner or a similar financial software.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/527863/office-specialist-2
  
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