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Program Coordinator

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Closing date
Aug 12, 2021

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Position Type
Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Business & Administrative Support, Community Relations & Institutional Outreach, Grants & Contracts
Employment Type
Full Time
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Job Details

Johns Hopkins School of Public Health seeks aProgram Coordinator. With oversight and direction from the Program Directors and Residency Program Manager, the Program Coordinator will be responsible for coordinating the daily activities of the ACGME-accredited General Preventive Medicine Residency (GPMR) and the Occupational and Environmental Medicine Residency (OEMR) Programs.

Specific Duties & Responsibilities:

ACGME Compliance (40%):

  • Tracks, reports, and ensures compliance with procedures regarding recruitment, moonlighting, annual contracts, resident evaluations, ACGME-required meetings, and initial and re-credentialing of trainees.
  • Monitors online application system.
  • Coordinate all aspects of interview days including communicating with prospective applicants, scheduling, and other logistical details.
  • Develops, implements, and oversees the maintenance of filing and record keeping for all residents and alumni.
  • Updates alumni database and responds to verification inquiries.
  • Manages the evaluative processes of the trainees, program, faculty, and rotations in New Innovations.
  • Assist in the preparation for multiple ACGME-required meetings and ACGME site visits.

Payroll and Financial Support (30%):

  • Process invoices and travel reimbursements for residents, Program Directors and Program Manager.
  • Track and monitor resident expense allocations.
  • Create and issue invoices for rotation sites, track receipt, and deposit payments from rotation sites.
  • Process and/or communicate payroll transactions for residents.
  • Orders equipment and supplies for the training office.

Communications and Event Planning (30%):

  • Provide accurate, timely and courteous service to current and prospective residents, faculty, preceptors, other university staff and students through verbal and written inquiries.
  • Assist in planning departmental annual events, including orientation and graduation, including room/virtual arrangements, distribution of materials, ordering refreshments, arranging for multimedia support, etc.

Other Duties Include:

  • Provide administrative support to the Program Directors, Residency Program Manager, and Chief Residents.
  • Be flexible in coordinating multiple responsibilities and residents.
  • Meets regularly with the leadership teams concerning issues and activities and status or projects.
  • Work as member of a team with moderate to minimal supervision.
  • Makes recommendation for improving workflow and efficiency.

Minimum Qualifications (Mandatory):

  • High School Diploma/GED.
  • Five years progressively responsible administrative experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Special Knowledge, Skills & Abilities:

  • Excellent organizational, interpersonal and communication skills, with great attention to detail.
  • Thorough understanding of Hopkins SAP, including processing payroll, billing, processing invoices and reimbursements is required.
  • Proficiency using Microsoft Office Products, including Outlook, Word, Excel, and Access.
  • Excellent organizational, interpersonal and communication skills, with great attention to detail.
  • Ability to multi-task and meet established deadlines.
  • Comfortable using various electronic data management formats – databases, websites.
  • Able to sit at computer. Able to stand at copier.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Program Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $19.82 - $27.27/hr (commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday 8:30 a.m. - 5:00 p.m.
Exempt Status: Non-Exempt
Location: School of Public Health
Department name: ​​​​​​​Academic Affairs
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Public Health - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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