Antelope Valley College
Clerical Assistant II, Counseling
Salary: $3,212.59 Monthly
Deadline: 08/09/21 11:59 PM Pacific
Complete job description and application available
online at: http://184.108.40.206/counter.php?id=204307
Under the direction of an assigned supervisor, perform a variety
of clerical duties involving typing, filing and maintaining records
or reports in support of a special program or district function.
Performs other related duties as may be assigned.
• Provides information pertaining to services of the department
and the college, its procedures and regulations, collects and
accounts for monies and fees as assigned and maintains accounting
of those monies and fees. (E)
• Provides a variety of departmental counter services providing
information to students, and the general public regarding the rules
and regulation of the department, how to complete forms, where to
get information. (E)
• Takes meeting notes and draft minutes for various committees;
types and proofreads correspondence, memoranda, bulletins, reports,
schedules, agendas, lists, examinations, forms, labels or other
materials from straight copy, rough draft, notes or transcription
• Maintains a variety of logs, records and files related to
assigned office; sort, classify and file materials in alpha,
numeric or other established sequences. (E)
• Distributes various forms and provide information and
assistance to students, the public and staff in an accurate and
timely manner. (E)
• Perform a variety of duties including receptionist duties and
answer telephones; taking and relaying messages; greeting students
and the public and providing routine information; directs inquiries
to the appropriate person or office; makes telephone calls to
request, provide or verify information as directed. (E)
• Operates a variety of office equipment, such as typewriter,
calculator and copy machine; operates computer equipment to enter
and retrieves data, maintain records and generates reports. (E)
• Maintains supplies and materials inventory of assigned area as
required; orders, receives and distributes materials, equipment and
supplies as directed. (E)
• Assures the timely duplication and distribution of a variety
of records, reports and other materials as directed. (E)
• Performs variety of clerical work such as posting records,
making arithmetic computations and securing information from
clearly indicated sources, entering and retrieving data from
computer following established formats; schedules and attends
• Types and performs other clerical duties for the assigned
supervisor, and other staff members as directed. (E)
• Schedules appointments and meetings; maintains various
schedules and calendars; coordinates variety of event activities
including scheduling, logistics, invitations, RSVP's, follow up,
and requesting equipment. (E)
• Sorts and distributes incoming U.S. and District mail and
Fed-Ex; prepares and mails departmental mailings, including
meetings packets, and invitations. (E)
• Coordinates, edits, maintains schedules and departmental
• May provide work direction to student and hourly workers, and
volunteers if assigned. Performs other related duties as may be
(E = indicates essential duties of the position)
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school and
one year of clerical experience generally related to the duties and
responsibilities of the class.
• Modern office practices, procedures and
• Record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and
• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Office machines including computers and applicable
• Perform a variety of clerical duties
involving typing, filing and maintaining records or reports in
support of a special program or District function.
• Learn and apply laws, rules, regulations involved in assigned
clerical activities. Add, subtract, multiply and divide quickly and
• Understand and follow oral and written directions.
• Type at 45 words net per minute from clear copy.
• Operate a variety of office equipment including computer,
calculator, copier and typewriter.
• Operate a computer terminal to enter data, maintain records
and generate reports. Meet schedules and time lines.
• Maintain records and prepare reports.
• Answer telephones and greet the public courteously.
• Communicate effectively both orally and in writing.
• Work cooperatively with others.
• Work under pressure with frequently changing deadlines. Work
evenings and weekends upon request.
• Work independently and follow through on assignments with
• Apply discretion in dealing with confidential matters.
• Collect and relay information accurately and with
WORK DIRECTION, LEAD AND SUPERVISORY
RESPONSIBILITIES: Not applicable – no permanent
full-time staff to supervise.
For a complete listing and details of all open positions
and how to apply, select the HR & Employment link on the AVC
Web site at https://www.avc.edu/administration/hr/employment
or contact the Human Resources Office at (661) 722-6311;
Voice/Relay, (661) 722-6300 x. 6360, 3041 West Avenue K, Lancaster,