Job no: 237520-AS
Partial Remote, Staff Full or Part Time,
Staff-Full Time, Staff-Part Time
SMPH/FAMILY MED/RES GENERAL
Grant, Research, Contract Management, Health
Care, Medical, Social Services, Office & Administrative
Support, Research, Scientific
The Department of Family Medicine and Community Health (DFMCH) is
one of the largest and most complex clinical departments in the UW
Madison, School of Medicine and Public Health. The UW DFMCH is
currently one of the top Family Medicine departments in funding.
The department has multiple faculty members with NIH funded
research programs and administers HRSA and NCCAM research
fellowships that serve our fellows.
This position provides the primary administrative support for the
Research Services Administration, faculty and academic staff in the
Department of Family Medicine and Community Health (DFMCH) Research
Program. In addition, this position provides back up support for
the Wisconsin Research and Education Network (WREN). The
Administrative Specialist provides technical and compliance support
to Research Faculty and Scientists and must maintain knowledge of
complex policies and regulations guiding the research function.
This position also assists with coordinating the DFMCH Small Grants
The primary skills needed include the ability to communicate
clearly with multiple faculty and staff, the ability to manage
multiple projects, ability to use web resources for research
support, and work with the Research Services Administration to
determine priorities. This position requires excellent
administrative, organizational, oral and written communication, and
technical skills to assist the DFMCH Research Core and leadership
team. The Administrative Specialist works with the diverse elements
of the academic and research environment, supports varying needs of
individual research investigators and manages competing priorities.
Some duties include assisting in the preparation of grants and
journal articles for submission, providing knowledge of and
assistance with obtaining appropriate copyright agreements,
monitoring compliance with Human Subject/HIPAA training, and
coordinating, accessing and using web-based information to support
researchers. In addition, this role assists DFMCH principal
investigators in gathering data and materials in preparation of
grant proposals. This Administrative Specialist reports to the
DFMCH Research Program Director.
The School of Medicine and Public Health has a deep and profound
commitment to diversity both as an end in itself but also as a
valuable means for eliminating health disparities. As such, we
strongly encourage applications from candidates who foster and
promote the values of diversity and inclusion.
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
Degree and Area of Specialization:
Bachelor's degree in health administration, the biological
sciences, the social sciences, business management, or related
Minimum Years and Type of Relevant Work Experience:
- 2 years' experience providing administrative support or
leadership in a professional academic, research, public health,
community, or clinical health care setting required. Knowledge of
clinical/health research principles preferred.
- Proficiency with Microsoft Office tools (Word, PowerPoint, Excel
(ability to create spreadsheets and formulas, navigate large and
complicated spreadsheets) and Adobe PDF is required.
- Prior experience working with confidential or sensitive
- Experience scheduling meetings and maintaining multiple calendars
- Ability to use web-based resources such as those for information
retrieval for UW requirements, funding agency requirements, federal
regulations, and the database of research proposals is
- Existing knowledge of University of Wisconsin-Madison policies
and procedures including travel and purchasing is preferred.
- Existing knowledge of grants and associated compliance
regulations is preferred.
Preference will be given to candidates with the following
- Experience communicating effectively (written and spoken)
- Strong analytical and technical skills
- Ability to manage multiple detailed projects simultaneously and
under tight deadlines
Prefix assignment determined by years of relevant work
A minimum of 7 years of experience is required for an appointment
at the senior level.
To see the principal duties of this position, please click on the
"List of Duties" link above.
Effective January 1, 2020, the U.S. Department of Labor Fair Labor
Standards Act (FLSA) will be updated to require that positions
earning less than $35,568 annually be considered non-exempt under
FLSA provisions for overtime (see https://www.dol.gov/whd/overtime2019/
). Based on these rules, if the person selected for this
recruitment will earn less than the new salary threshold at January
1, 2020 ($35,568 annually), he/she will be an academic staff
non-exempt employee, will be paid hourly, and will receive overtime
compensation for any hours worked over 40 in a workweek.
The successful applicant will be responsible for ensuring
eligibility for employment in the United States on or before the
effective date of the appointment. The Department of Family
Medicine and Community Health does not sponsor work visas. Any
appointment made will be contingent on the applicant being able to
prove valid work status to work in the United States.
A532008-MEDICAL SCHOOL/FAMILY MED/RES GENERAL
Full or Part Time: 50% - 100%
This position requires some work to be performed in-person, onsite,
at a designated campus work location. Some work may be performed
remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
$45,643 ANNUAL (12 months)
Depending on Qualifications
Instructions to Applicants:
To apply for this position, please click on the "" button. You will
be asked to upload a resume and cover letter as a part of the
application process. Please ensure that the resume and cover letter
address how you meet the minimum/preferred qualifications for the
position. You will also be asked to provide three
professional/supervisor references during the application process.
References will not be contacted without prior notice.
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS:
800.833.7637) and above Phone number (See RELAY_SERVICE
SR ADMIN PRGM SPEC(R07BN) or ADMIN PROGRAM SPEC(R07DN) or ASSOC
ADMIN PRGM SPEC(R07FN)
The University of Wisconsin is an Equal Opportunity and
Affirmative Action Employer. We promote excellence through
diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
The University of Wisconsin-Madison is engaged in a Title and Total
Compensation (TTC) Project to redesign job titles and compensation
structures. As a result of the TTC project, official job titles on
current job postings may change. Job duties and responsibilities
will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police
Jul 27 2021 Central Daylight Time
Aug 10 2021 11:55 PM Central Daylight