The Department of Physics encourages applications for a General
& Sponsored Project Accounting Professional! This position
provides financial management and efficient and professional
accounting support to the Department, faculty and their research
groups at the Department of Physics. This position reviews,
analyzes, and reports on expenditures for research grants,
contracts and other fund accounts, and assures compliance with GASB
principles of accounting and state fiscal rules through audit and
analysis of financial transactions and records; interpretation of
statements and reports, expenditure projection reports, and
organization of grant documents and other confidential information.
This position provides administrative support for department and
faculty travel, seminar visitors, group guests, workshops, and
The individual in this role must have a strong financial and
administrative background and excellent skills in business
administration and fiscal management. To facilitate the required
activities, individual must be familiar with State of Colorado,
University of Colorado and other organizational fiscal policies and
procedures. Further, the successful candidate must possess
excellent communication and organizational skills and have the
ability to successfully manage multiple self- directed projects
that may, at times, have competing priorities.
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
The Department of Physics has approximately 60 tenure track faculty
members and instructors, over 40 special faculty members, 150+
research faculty members, 25+ administrative and technical staff,
250+ graduate students and 300+ undergraduate students. We are
ranked among the top ten physics departments at public universities
and among top 20 universities overall for graduate level physics
programs by the National Research Council. Our faculty includes
multiple Nobel laureates, Packard Fellows, MacArthur Fellows,
National Academy of Sciences members, and Presidential Early Career
What Your Key Responsibilities Will Be
Manage Grant, Contract, and Fund Accounts
- Monitor activities in all research and general funds and
independently analyze the needs of individual project and program
- Use professional judgement to choose most appropriate methods
of fund financial disbursement ensuring that they are in compliance
with GASB principles of accounting and state fiscal rules, funding
agency rules and University and Department regulations and
Proposal and Award Resource Advising
- Advise grant proposal writers on the use of forms, budget
templates, and processes in proposal preparation.
- Monitor entries in the database for new and existing award
funding and notify faculty member of anticipated problems by
analyzing the information available and comparing it to proposal
- Prepare periodic and ad hoc grant project or program financial
reports for the Department Chair and Manager of Operations and
Finance in addition to grant project Principal Investigators.
Graduate Student, Research Faculty, and other department
- Coordinate all hiring paperwork for undergraduates, Graduate
Research Assistants, Visiting Scholars, and Research Faculty using
appropriate University processes.
- Enter and monitor appointments into the payroll system
including funding information.
- Work with ISSS to recommend appropriate documents needed for
- Process visa paperwork for international research faculty
Manage Purchasing and Accounts Payable and Receivable Functions for
all Fund types
- Review purchasing requests and prepare accurate documentation
to implement purchases to assure conformance to statues, rules,
regulations and procedures governing such items.
- Lead preparation of procurement card, travel card, and
reimbursement expense reports in compliance with Federal, State,
University, and Department policies.
- Recommend and process cost transfers with appropriate
documentation to clear deficits, correct errors and move
expenditures to proper accounts, based on monthly professional
review and reconciliation of accounts.
What We Can Offer
- Advise and assists with travel requests and expenses.
- Assure correct travel approvals, relay University travel
policies and procedures to travelers, and process travel expenses
on the University's Concur system in accordance with all
- Assist and advise faculty members on annual research personnel
evaluations and research group searches
- Perform other ad hoc duties as required to support the mission
of the research group, Department and University.
Annual Salary is $50,000- $51,300.
The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
Be Impactful. Be Proactive. Be Boulder.
What We Require
What You Will Need
- Bachelor’s degree.
- A combination of education and relevant experience may
substitute for a bachelor's degree on a year-for-year basis.
- 1 year of professional-level experience in payroll, accounting,
grant management, or finance-related role.
What We Would Like You To Have
- Excellent customer service.
- Excellent written and oral communication skills.
- Strong analytical, problem-solving and interpersonal
- High degree of professionalism and ability to maintain
- Ability to work effectively in a working environment with
- Ability to build and maintain positive and cooperative working
- Ability to work independently and as a member of a team.
- Organizational skills and ability to manage multiple complex
- Proficiency using Microsoft Suite, Word and Excel.
- Proven ability to proactively analyze issues in such a way as
to foresee possible problems or concerns that may arise and to
develop possible solutions and initiate related action with little
- Flexibility to perform other adhoc duties as required to
support the mission of the research group, department and
- Bachelor’s degree or higher.
- 2+ years of experience in coordination or administration of
sponsored project operations.
- Understanding of fund accounting principles.
- Experience with ISSS visa policies.
- Experience with Export Controls.
- Experience with CU Travel Policies.
- Experience with HCM, Marketplace, FIN, Cognos, SIS, Concur,
InfoEd or comparable software systems for finance and
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by Tuesday, August 10 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs.
Posting Contact Information
Posting Contact Name:
Boulder Campus Human Resources
Posting Contact Email: