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General & Sponsored Project Accounting Professional

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Closing date
Aug 12, 2021

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts
Employment Type
Full Time
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Job Details

Job Summary
The Department of Physics encourages applications for a General & Sponsored Project Accounting Professional! This position provides financial management and efficient and professional accounting support to the Department, faculty and their research groups at the Department of Physics. This position reviews, analyzes, and reports on expenditures for research grants, contracts and other fund accounts, and assures compliance with GASB principles of accounting and state fiscal rules through audit and analysis of financial transactions and records; interpretation of statements and reports, expenditure projection reports, and organization of grant documents and other confidential information. This position provides administrative support for department and faculty travel, seminar visitors, group guests, workshops, and conferences.

The individual in this role must have a strong financial and administrative background and excellent skills in business administration and fiscal management. To facilitate the required activities, individual must be familiar with State of Colorado, University of Colorado and other organizational fiscal policies and procedures. Further, the successful candidate must possess excellent communication and organizational skills and have the ability to successfully manage multiple self- directed projects that may, at times, have competing priorities.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Department of Physics has approximately 60 tenure track faculty members and instructors, over 40 special faculty members, 150+ research faculty members, 25+ administrative and technical staff, 250+ graduate students and 300+ undergraduate students. We are ranked among the top ten physics departments at public universities and among top 20 universities overall for graduate level physics programs by the National Research Council. Our faculty includes multiple Nobel laureates, Packard Fellows, MacArthur Fellows, National Academy of Sciences members, and Presidential Early Career Award winners.

What Your Key Responsibilities Will Be
Manage Grant, Contract, and Fund Accounts
  • Monitor activities in all research and general funds and independently analyze the needs of individual project and program accounts.
  • Use professional judgement to choose most appropriate methods of fund financial disbursement ensuring that they are in compliance with GASB principles of accounting and state fiscal rules, funding agency rules and University and Department regulations and policies.

Proposal and Award Resource Advising
  • Advise grant proposal writers on the use of forms, budget templates, and processes in proposal preparation.
  • Monitor entries in the database for new and existing award funding and notify faculty member of anticipated problems by analyzing the information available and comparing it to proposal documentation.
  • Prepare periodic and ad hoc grant project or program financial reports for the Department Chair and Manager of Operations and Finance in addition to grant project Principal Investigators.

Graduate Student, Research Faculty, and other department Appointments
  • Coordinate all hiring paperwork for undergraduates, Graduate Research Assistants, Visiting Scholars, and Research Faculty using appropriate University processes.
  • Enter and monitor appointments into the payroll system including funding information.
  • Work with ISSS to recommend appropriate documents needed for international scholars.
  • Process visa paperwork for international research faculty

Manage Purchasing and Accounts Payable and Receivable Functions for all Fund types
  • Review purchasing requests and prepare accurate documentation to implement purchases to assure conformance to statues, rules, regulations and procedures governing such items.
  • Lead preparation of procurement card, travel card, and reimbursement expense reports in compliance with Federal, State, University, and Department policies.
  • Recommend and process cost transfers with appropriate documentation to clear deficits, correct errors and move expenditures to proper accounts, based on monthly professional review and reconciliation of accounts.

Administrative Support
  • Advise and assists with travel requests and expenses.
  • Assure correct travel approvals, relay University travel policies and procedures to travelers, and process travel expenses on the University's Concur system in accordance with all appropriate rules.
  • Assist and advise faculty members on annual research personnel evaluations and research group searches
  • Perform other ad hoc duties as required to support the mission of the research group, Department and University.

What We Can Offer

Annual Salary is $50,000- $51,300.


The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be Impactful. Be Proactive. Be Boulder.

What We Require

  • Bachelor’s degree.
    • A combination of education and relevant experience may substitute for a bachelor's degree on a year-for-year basis.
  • 1 year of professional-level experience in payroll, accounting, grant management, or finance-related role.

What You Will Need

  • Excellent customer service.
  • Excellent written and oral communication skills.
  • Strong analytical, problem-solving and interpersonal problem-solving skills.
  • High degree of professionalism and ability to maintain confidentiality.
  • Ability to work effectively in a working environment with multiple interruptions.
  • Ability to build and maintain positive and cooperative working relationships.
  • Ability to work independently and as a member of a team.
  • Organizational skills and ability to manage multiple complex priorities.
  • Proficiency using Microsoft Suite, Word and Excel.
  • Proven ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
  • Flexibility to perform other adhoc duties as required to support the mission of the research group, department and University.

What We Would Like You To Have
  • Bachelor’s degree or higher.
  • 2+ years of experience in coordination or administration of sponsored project operations.
  • Understanding of fund accounting principles.
  • Experience with ISSS visa policies.
  • Experience with Export Controls.
  • Experience with CU Travel Policies.
  • Experience with HCM, Marketplace, FIN, Cognos, SIS, Concur, InfoEd or comparable software systems for finance and procurement.

Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by Tuesday, August 10 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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