Events and Promotions Coordinator

Position Announcement

Working within the University's Marketing and Communication area (UMAC), this position is responsible for coordinating campus events and large-scale special event requests for the community. This position will correspond with event stakeholders to coordinate all logistical details and serve as the primary point of contact during the event. Helps maintain community partner relations through serving on planning boards and committees for annual campus partnership events. Work with the Director of University Events &Promotions to organize high-level university events and promotional opportunities for Dixie State University. The individual hired should be proficient in decision-making, maintain the ability to remain calm and flexible under pressure, and have exceptional communication skills. Information about UMAC can be found online at https://umac.dixie.edu/ .

Responsibilities

• Coordinate venue for large-scale events held in Greater Zion Stadium and Burns Arena. These events include but are not limited to the Annual Fourth of July Celebration, Pioneer Legacy Celebration, High School Graduations, High School State Championships, the Kite Festival, and other special event venue requests.
• Serve in customer service role by responding to phone, email, and in-person contact with assigned community event requestors.
• Create and coordinate event logistical plans, including:
  • Managing and fulfilling event contracts;
  • Creating and communicating event budgets;
  • Coordinate staffing plans and schedules;
  • Coordinate venue set-up and take down;
  • Coordinate with Event Services, Scheduling, Dining Services, Public Safety, Facilities Management, and other required campus entities to ensure physical space, safety needs, and event requirements are met.

• Provide event follow-up, including producing invoices, event evaluations, and gathering client feedback.
• Maintain internal and external relationships with clients, staff, and community members for special events.
• Create opportunities to promote the university during public and private events.
• Work with the Director of University Events and Promotions to bring outside performers, acts, concerts, and revenue-generating opportunities to Dixie State.
• Assist the event department in the planning of major university events, including ribbon cuttings and dedications, groundbreakings, ceremonial events, and major fundraisers.
• Coordinate some campus event requests, including academic department events, special events, meetings, receptions, luncheons, etc.
• Assist in the management and training of event interns.
• Serve on university and community boards and committees as assigned.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Business, Marketing, or a related field required.
• Two years of event management experience required; higher education experience preferred.
• Must be able to work nights, weekends, and holidays according to event schedule.
• Strong knowledge of event planning and relationship management best practices.
• Ability to manage and reconcile budgets.
• Strong interpersonal communication skills to maintain internal and external relationships with clients, staff, and community members for special events.
• Ability to handle multiple tasks and changing priorities in a deadline-sensitive environment.
• Be solutions-oriented, with strong problem-solving skills and highly detail-oriented.
• Ability to thrive in a fast-paced environment, with clear and concise communication skills.

Supplemental Information

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time professional staff (overtime-exempt) position. Annual salary of $41,000 - $44,000, depending on qualifications & experience. Desired start date of September 2021. Excellent benefits package included that begins on start date; includes medical, dental, vision, employee assistance and wellness programs, life, disability, retirement, undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.dixie.edu/employee-benefits/ under 'Benefits Summary' for more details.

ELECTRONIC APPLICATION PROCEDURES: Application review begins August 11 , 2021 . Submit cover letter, resume, and contact information (including email) for three professional references electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY: Dixie State University (DSU) is an open, inclusive, comprehensive, polytechnic institution committed to exceptional student learning and success. DSU has adopted an instructional approach of 'active learning. active life' and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, DSU is located in picturesque southwestern Utah with its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. The nearest metropolitan area is Las Vegas, NV (120 miles), with amenities such as an international airport and professional sporting teams. Click here to learn more about the University.

Dixie State University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 230 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. DSU seeks to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, inclusive, comprehensive, polytechnic university. DSU is an Equal Opportunity / Affirmative Action employer; the President and employees of DSU are fully committed to Affirmative Action and within its programs and activities, including in admissions and employment, Dixie State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or DSU’s non-discrimination policies:

• Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury - titleix@dixie.edu , HCC 579, 435-652-7747.
• Deputy Title IX Coordinator: Abby Del Giacco - titleix@dixie.edu , 435-652-7731.

For further information regarding non-discrimination, please visit https://titleix.dixie.edu/ or contact:

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov , 800-421-3481.
• U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov , 303-844-5695.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.