Commensurate with education and experience.
Open Until Filled
Educational and Experience Requirement
Bachelor’s degree required. Master’s degree preferred. Seven years
Registrar experience in a college or university. Experience in
student information system (Banner), Degree Works, Ad Astra, as
well as knowledge of state and federal reporting guidelines, and
Family Educational Rights and Privacy Act ( FERPA ). Additional
education may be considered in lieu of experience.
Nature & Purpose of Position
Provides effective, innovative leadership of office services and
systems related to academic records, course inventory, course
catalogs, class scheduling, enrollment certification, student
registration, and degree evaluation. Collaborates with academic
units and administrative offices in the strategic planning and
implementation of initiatives and systems to achieve greater
efficiency, increased student academic success and closer alignment
with institutional priorities.
Oversees all operations in the registration process (record
creation, course schedule building, classroom assignment, final
exam scheduling, grade processing, grade changes, transcript
issuance, and student enrollment/degree verification). Provides
vision, innovative leadership, and accountability for the
management of all records, services and systems maintained by the
Registrar’s Office. Establishes a Registrar’s Office that reflects
the best industry practices in records management and the effective
use of technology. Manages staff to provide excellent service,
efficient use of resources, and ongoing growth and professional
development. Establishes and maintains collaborative and effective
working relationships with a diverse group of leaders across the
University, across the Texas State University System ( TSUS ) and
with peers at other universities. Responsible for the development
of the Academic Calendar as well as publishing the calendar to the
Registrar’s web page. Responsible for beginning of term processing
in Banner (building of terms and time ticketing for registration).
Responsible for end of term processing in Banner (repeat
processing, academic standing processes, and President/Dean’s List
processing). Responsible for enrollment and degree reporting to the
National Student Clearinghouse ( NSC ). Responsible for maintaining
Banner catalogue (updating all new courses, deleted courses, course
name/number changes, etc., in the Banner system). Serves on various
Sam Houston State University committees, including chairing the
Academic Calendar Committee. Develops, evaluates, interprets, and
enforces departmental, University and TSUS policies, procedures,
and strategies relative to the University’s and TSUS’s academic
mission. Manages the fiscal affairs of the department, including
budget development and priorities. Exercises direct fiscal control
over the approved budget. Directs the activities of clerical staff.
Determines major personnel decisions including staffing needs, such
as hiring and firing, supervising the selection, training and
evaluation of staff. Enforces the provision of the Family
Educational Rights and Privacy Act ( FERPA ) and acts as the
University’s chief compliance officer for FERPA . Enforces
compliance with Undergraduate Catalog requirements as they pertain
to degree completion. Complies and stays current with relevant
rules and regulations of the National Collegiate Athletic
Association ( NCAA ) and certifies that all student athletes are
eligible to participate. Provides technical leadership for the
University’s System of Record (Banner), participates in the
evaluation of a variety of 3rd party software packages that connect
to and/or integrate with Banner. Organizes commencement information
and coordination for all populations of graduating students,
assists with commencement planning, and assists in the execution of
all graduation ceremonies (including logistical arrangements,
commencement program creation, and the printing and mailing of
diplomas). Responsible for the final degree check to ensure all
candidates have met degree requirements and the awarding of degrees
in the Banner system. Responsible for ensuring Texas Success
Initiative ( TSI ) is programmed for compliance within the Banner
system. Responsible for a centralized course scheduling process
using Banner and Ad Astra software to create an optimal schedule.
Responsible for the scribing of the degree audit software (Degree
Works). Responsible for processing of all degree audit exception
processing. Maintains membership in and relationships with
appropriate professional associations (e.g., AACRAO, TACRAO, SACRAO
). Attends Counsel of Academic Deans and Counsel of Associate
Academic Deans as necessary. Oversees processing of Tuition Rebates
and Academic Fresh Start. Oversees processing of Excessive hours,
Senior Citizen Waivers, Police Officer/Fire Fighter Waivers.
Manages access to the student forms in the Banner Student module.
Oversees state legislative changes to the system, as it relates to
student academic records, registration, Texas Success Initiative,
etc. Leads the Banner Student workgroup. Provides advice and/or
resources to other institutional committees as required. Performs
other related duties as assigned.
Consult with administrators, students, state and federal agencies,
other college and University administrators and vendors. Strong
interpersonal and communication skills and the ability to work
effectively with a wide range of constituencies in a diverse
community. Effective speaking and written communication skills.
Proven management and organizational skills.
Full Time Part Time
Sam Houston State University is an Equal Employment
Opportunity/Affirmative Action Employer and Smoke/Drug-Free
Workplace. All qualified applicants will receive consideration for
employment without regard to race, creed, ancestry, marital status,
citizenship, color, religion, sex, national origin, age, veteran
status, disability status, sexual orientation, pregnancy, or gender
identity or expression. Sam Houston State University is an “at
will” employer. Employees with a contract will have additional
terms and conditions. Security sensitive positions at SHSU require
background checks in accordance with Education Code § 51.215.
- Cover Letter
- Letter of Recommendation 1
- Letter of Recommendation 2
- Letter of Recommendation 3
Required fields are indicated with an asterisk (*).
- * How did you learn about this position?
- The Chronicle of Higher Education
- Diverse Issues in Higher Education
- HBCU Connect - Historically Black Colleges and
- HACU - Hispanic Association of Colleges & Universities
- The Journal of Blacks in Higher Education
- Association for Women in Science
- TWC - Work in Texas
- Inside Higher Ed
- Higher Ed Jobs
- HERC - Higher Education Recruitment Consortium
- SHSU Website
- SHSU Employee
- If your response to the question above was 'Other' please
indicate from what source.
(Open Ended Question)