The Office of Health Affairs within the West Virginia University
Health Sciences Center is seeking applications for an Assistant
Director of Program Management. This position provides
organizational leadership for collaborative activities involving
the Health Sciences Center, the West Virginia Department of Health
and Human Resources (WVDHHR) and other partners. These include,
among others, providing data analytic support, program evaluation
expertise, technical assistance and project management support for
the WVDHHR and other partners With office locations in both
Morgantown and Charleston, the Office of Health Affairs (OHA)
employs over 30 full-time staff and engages numerous faculty and
staff from other units of the University to fulfill its service
mission to the state.
The primary purpose of this position is to assist the Director of
Program Development and Management in administrative duties and
provide program management support to OHA through the development
of strategies, processes and procedures to meet departmental goals.
This position will report to the Director of Program Development
and Management for the Office of Health Affairs. This position will
be responsible for providing management and oversight of the
Program Development and Management Office (PDMO) program managers
to ensure programs and projects meet organization goals and
In order to be successful in this position, the ideal candidate
- Assists the Director of Program Development and Management with
implementing a common program management methodology, standards and
tools to drive and facilitate the successful delivery of
- Leads the execution of the PDMO project reporting and review
framework to provide a holistic view of all OHA program activity to
the Director of Program Development and Management.
- Participates in leading the implementation of new and
innovative program management approaches and tools under the
guidance of the Director of Program Development and
- Responsible for management of PDMO projects/contracts (in
collaboration with OHA Research Administration) from award
initiation through closeout.
- Manages interdependencies and coordination across programs to
ensure that information relating to project deliverables, risks and
issues are effectively communicated between stakeholders and that
key performance indicators are monitored and evaluated.
- Prepares quarterly reports for the Director of Program
Development and Management that identifies and defines strategic
issues for the PDMO.
- Participates in the development of business strategies and PDMO
policies to enable the strategic coordination of multiple program
portfolios to improve efficiency and effectiveness of projects in
collaboration with the PDMO leadership team.
- Provides guidance and initiates necessary actions for all
project status changes and/or extension requests in collaboration
with OHA Research Administration.
- Directly supervises program managers.
- Attends meetings, trainings, seminars, etc. for professional
development and/or on behalf of his/her supervisor to keep current
on the vastly changing grant and contract administration
- Responsible for tracking progress of plans and coordinating
with technical subject matter experts to assure that project
expectations are met
- Serves as the direct contact to all parties, including the
Program Development and Management. The program manager will be
accountable for meeting all active targets and deadlines
- Organizes and coordinates Health Affairs projects across
internal departments and between external research and development
- May develop executive presentations for stakeholder
communications on strategic initiatives progress, risks and budget
results, review and analyze operational reports, summarize
- Determines the most efficient and cost-effective means for
gathering and analyzing data needed to support development goals
and achieve growth through the accomplishment of long-range goals
- Develops integrated project plans, schedules, and risk tables.
Facilitate project schedules and compile project reports.
- Assists with the overall financial planning of Health Affairs
including the justification of multiple budgets, monitors all
expenditures by account to ensure that financial constraints are
met and budgetary concerns addressed.
- Manages, coordinates, and evaluates all administrative and
- May conduct periodic meetings to assess performance, update new
procedures, and evaluate current programs related to Health
- Master’s degree in related field required
- Two (2) years of progressively effective experience in program
- Experience with managing projects professionally
- Experience and advanced knowledge of computer software
including Microsoft Office Suite and Adobe.
- Experience in developing and implementing new policies and
- Experience with managing or leading projects and contracts
administration in a large research university setting such as an
academic, healthcare and basic science research setting, service
oriented non-profit, or related field required.
- Knowledge of State, Board of Governors, and University policies
- Experience with supervising personnel and assigning job
- Experience speaking/writing effective, clear & concise
- Experience researching, collecting data to form reports and
- Ability to perform financial calculations, prepare/maintain
financial reports, analysis, and summaries for a large customer
- Ability to apply judgement, discretion, and initiative in
coordinating many different and complex tasks, determining relative
importance of each, setting deadlines, and completing it in a
- Ability to accurately prepare and analyze complex data and
communicate to a wide variety of faculty and administrators in lay
- Ability to establish priorities and allocate resources among
those priorities and achieve results in a complex academic
- Ability to maintain strict confidentiality in any situation as
- Excellent verbal and written communication skills.
- Incumbent must possess the ability to work independently and
carry out assignments with minimal/no supervision.
- Ability to analyze data, solve problems and provide useful
- Ability to prepare, manage and maintain budgets and financial
reports and provide reconciliation reports among clustered
- Ability to learn and implement WVU, State, and Federal policies
and procedures relative to budgetary and grant related
- Valid Driver’s License and ability to travel on an intermittent
basis if/when required.
- Project Management Professional (PMP) Required
At West Virginia University, we pride ourselves on a tireless
endeavor for achievement. We are home to some of the most
passionate, innovative minds in the country who push their limits
for the sake of progress, constantly moving the world forward. Our
students, faculty and staff make this institution one of the best
out there, and we are proud to stand as one voice, one university,
one WVU. Find out more about your opportunities as a Mountaineer at
West Virginia University is proud to be an Equal Opportunity
employer, and is the recipient of an NSF ADVANCE award for gender
equity. The University values diversity among its faculty, staff,
and students, and invites applications from all qualified
applicants regardless of race, ethnicity, color, religion, gender
identity, sexual orientation, age, nationality, genetics,
disability, or Veteran status.