Assistant Director of Program Management - Office of Health Affairs

West Virginia University
West Virginia, United States
Salary Not Specified
Start date
Jul 27, 2021

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Position Type
Faculty Positions, Business & Management, Management, Administrative, Academic Affairs, Academic Administration, Institutional Research & Planning, Other Academic Affairs, Business & Administrative Affairs, Grants & Contracts
Employment Type
Full Time

The Office of Health Affairs within the West Virginia University Health Sciences Center is seeking applications for an Assistant Director of Program Management. This position provides organizational leadership for collaborative activities involving the Health Sciences Center, the West Virginia Department of Health and Human Resources (WVDHHR) and other partners. These include, among others, providing data analytic support, program evaluation expertise, technical assistance and project management support for the WVDHHR and other partners With office locations in both Morgantown and Charleston, the Office of Health Affairs (OHA) employs over 30 full-time staff and engages numerous faculty and staff from other units of the University to fulfill its service mission to the state.

The primary purpose of this position is to assist the Director of Program Development and Management in administrative duties and provide program management support to OHA through the development of strategies, processes and procedures to meet departmental goals. This position will report to the Director of Program Development and Management for the Office of Health Affairs. This position will be responsible for providing management and oversight of the Program Development and Management Office (PDMO) program managers to ensure programs and projects meet organization goals and requirements.

In order to be successful in this position, the ideal candidate will:

  • Assists the Director of Program Development and Management with implementing a common program management methodology, standards and tools to drive and facilitate the successful delivery of programs.
  • Leads the execution of the PDMO project reporting and review framework to provide a holistic view of all OHA program activity to the Director of Program Development and Management.
  • Participates in leading the implementation of new and innovative program management approaches and tools under the guidance of the Director of Program Development and Management.
  • Responsible for management of PDMO projects/contracts (in collaboration with OHA Research Administration) from award initiation through closeout.
  • Manages interdependencies and coordination across programs to ensure that information relating to project deliverables, risks and issues are effectively communicated between stakeholders and that key performance indicators are monitored and evaluated.
  • Prepares quarterly reports for the Director of Program Development and Management that identifies and defines strategic issues for the PDMO.
  • Participates in the development of business strategies and PDMO policies to enable the strategic coordination of multiple program portfolios to improve efficiency and effectiveness of projects in collaboration with the PDMO leadership team.
  • Provides guidance and initiates necessary actions for all project status changes and/or extension requests in collaboration with OHA Research Administration.
  • Directly supervises program managers.
  • Attends meetings, trainings, seminars, etc. for professional development and/or on behalf of his/her supervisor to keep current on the vastly changing grant and contract administration processes
  • Responsible for tracking progress of plans and coordinating with technical subject matter experts to assure that project expectations are met
  • Serves as the direct contact to all parties, including the Program Development and Management. The program manager will be accountable for meeting all active targets and deadlines
  • Organizes and coordinates Health Affairs projects across internal departments and between external research and development partners.
  • May develop executive presentations for stakeholder communications on strategic initiatives progress, risks and budget results, review and analyze operational reports, summarize findings.
  • Determines the most efficient and cost-effective means for gathering and analyzing data needed to support development goals and achieve growth through the accomplishment of long-range goals and objectives.
  • Develops integrated project plans, schedules, and risk tables. Facilitate project schedules and compile project reports.
  • Assists with the overall financial planning of Health Affairs including the justification of multiple budgets, monitors all expenditures by account to ensure that financial constraints are met and budgetary concerns addressed.
  • Manages, coordinates, and evaluates all administrative and fiscal matters
  • May conduct periodic meetings to assess performance, update new procedures, and evaluate current programs related to Health

Qualifications :

  • Master’s degree in related field required
  • Two (2) years of progressively effective experience in program management;
  • Experience with managing projects professionally
  • Experience and advanced knowledge of computer software including Microsoft Office Suite and Adobe.
  • Experience in developing and implementing new policies and strategies
  • Experience with managing or leading projects and contracts administration in a large research university setting such as an academic, healthcare and basic science research setting, service oriented non-profit, or related field required.
  • Knowledge of State, Board of Governors, and University policies and procedures.
  • Experience with supervising personnel and assigning job duties
  • Experience speaking/writing effective, clear & concise reports
  • Experience researching, collecting data to form reports and make recommendations
  • Ability to perform financial calculations, prepare/maintain financial reports, analysis, and summaries for a large customer base.
  • Ability to apply judgement, discretion, and initiative in coordinating many different and complex tasks, determining relative importance of each, setting deadlines, and completing it in a timely manner.
  • Ability to accurately prepare and analyze complex data and communicate to a wide variety of faculty and administrators in lay terms.
  • Ability to establish priorities and allocate resources among those priorities and achieve results in a complex academic setting.
  • Ability to maintain strict confidentiality in any situation as dictated.
  • Excellent verbal and written communication skills.
  • Incumbent must possess the ability to work independently and carry out assignments with minimal/no supervision.
  • Ability to analyze data, solve problems and provide useful reporting tools.
  • Ability to prepare, manage and maintain budgets and financial reports and provide reconciliation reports among clustered accounts.
  • Ability to learn and implement WVU, State, and Federal policies and procedures relative to budgetary and grant related matters.
  • Valid Driver’s License and ability to travel on an intermittent basis if/when required.
  • Project Management Professional (PMP) Required

At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at

West Virginia University is proud to be an Equal Opportunity employer, and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.

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