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Admissions Specialist

Employer
Embry-Riddle Aeronautical University
Location
Arizona, United States
Salary
Salary Not Specified
Closing date
Sep 12, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
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Job Details

Job Description

Embry-Riddle Aeronautical University’s Prescott, Arizona campus is hiring an Admissions Specialist to support the Admissions and Recruitment Department. Embry-Riddle's Prescott Campus is respected worldwide for cutting-edge instruction and training for tomorrow’s aviation, aerospace, security and intelligence leaders. Prescott is a mile-high city and its climate reflects seasonable weather excellent for flying. Daytime averages are 80°F in the summer and 45°F in the winter. At 5,000 ft. above sea level, it boasts a mild climate, clean air, pristine wilderness areas, and nearby national forests. The university is a small, private, residential university in the mountains of Arizona with approximately 3,500 students. Staff/faculty/student interaction is highly valued and is a central theme of our campus. It is located 100 miles north of Phoenix and 120 miles south of the Grand Canyon.

Under the direction of the Director of Admissions Operations, an Admissions Specialist is responsible for processing applications for admission to the University for both Graduate and Undergraduate applicants. A Specialist will work in supporting the territory managers to achieve the goals of the department.

This position’s responsibilities include, but not limited to:

  • Using Campus Solution along with the CRM to process applications.

  • Using the Imaging system including Workflow to track applicants information such as application form, transcripts, test scores, letter of recommendation and all other documents that are required for an admission decision.

  • Extensive applicants data entry in the student information system.

  • Assisting with Admissions events including Open House, Preview Day, and Orientation.

  • Running Queries and reports to audit applicants information to maintain data integrity.

  • Communicate with other departments including Financial Aid, Record and Registration, and others to provided the necessary information to facilitate their matriculation in to the University.

  • Researching the Imaging archive database for applicants’ documents submitted before the application form in order to speed up the application process and reduce the time it takes to render an admission decision.



Job Duties:

  • Process applicants for admission to the University using Campus Solution, Oracle Imaging along with the CRM.

  • Extensive applicants’ data entry in the student information system and running.

  • Queries/reports to audit applicants information to maintain data integrity.

  • Assist with Admissions events including Open House, Preview Day, and Orientation.

  • Research the Imaging archive database for applicants’ documents submitted before the application form in order to speed up the application process and reduce the time it takes to render an admission decision.

  • Make recommendation to process change to improve the admissions’ operations efficiency.

  • Process admissions mail and help with matching documents to applicants/prospects’ records.

  • Occasional supervision of Student assistants projects.

  • Other duties as assigned.



ERAU benefits include:

  • Retirement Plan - ERAU offers immediate vesting and provides a 6% gift and will match up to 3.5% of employee contributions

  • Two BC/BS health plans – PPO and high deductible plan with a health savings account

  • Tuition waivers for employees, spouses, and dependent children

  • Use of various campus services: fitness center, library, mail room and enjoy observation flights



Qualifications
  • Formal diploma/certificate/degree program of 6-18 months after high school.

  • One to three years of work related experience.



Preferred:

  • Supervisor experience managing technical team(s).

  • Experience with Oracle Campus Solutions or student information system.

  • Experience with project management.



Required skills, knowledge, abilities:

  • Excellent customer service and organizational skills.

  • Ability to evaluate and interpret High school transcripts from schools Worldwide.

  • Experience with Microsoft Office Suite and strong computer literacy.

  • Ability to communicate well with all levels of University staff and administration.

  • Strong written and verbal communication skills.

  • Experience with any student information system preferably Oracle Campus Solutions.

  • Experience with any type of document imaging and workflow system.

  • Ability to work independently and in a team environment.

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