Specialist, Special Events

Position Details

Requisition Number

S961P

Home Org Name

JCSM Operations Budget

Division Name

Jule Collins Smith Museum

Position Title

Specialist, Special Events

Job Class Code

BB26

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Develops, coordinates, oversees, supports, and evaluates special events hosted by Auburn University and the Jule Collins Smith Museum of Fine Art.

Essential Functions

Evaluates rental space for special events and provides proposals for the best use of the space including but not limited to pricing, set up capabilities, and amenities. Responsible for developing and implementing special event marketing plans which include creating all marketing aspects for special event rental space such as brochures, cards, social media, and websites. Prepares event planning resource guides for prospective clients to include general information as well as maps/diagrams of event spaces, costs associated with renting spaces, production capabilities, and food and beverage options. Meets with clients to discuss and finalize rental agreements. Oversees and organizes event logistics that may include but is not limited to invitations, programs, securing vendor rentals, entertainment, audiovisual needs, and event security. Oversees support activities for events such as set-up, catering, cleaning, breakdown, etc. ensuring the event operates without disruption. Oversees the daily operation of the office which includes but is not limited to communications to clients and potential clients through all available mediums, preparing reports, completing projects, and ensuring that all assigned projects are on schedule. Forecasts, implements, and oversees all budget operations associated with special events. Responsible for the development and implementation of a service plan designed to reach service goals for all special events. Provides guidance for special events staff to include full-time, part-time, students, and volunteers. Complies with all applicable regional and national regulations in the performance of job duties.

Education Level

Bachelor's degree

Field of Study

Degree in Marketing, Communications, Public Relations, Business Administration, or other related field

Years of Experience

2

Area of Experience

Experience in event planning, event management, public relations

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

None Required.

Desired Qualifications

Salary Grade

32

Salary Range

$35,000 - $65,500

Job Category

Communications/Public Relations/Marketing

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

Alabama

List any hazardous conditions or physical demands required by this position

Posting Date

07/22/2021

Closing Date

08/01/2021

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/24059
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation
2. Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please provide how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
   
   (Open Ended Question)
   
   
2. * Do you have a Bachelor's degree in Marketing, Communications, Public Relations, Business Administration, or other related field?
   • Yes
   • No
3. * Do you have 2 years of experience in event planning, event management, or public relations, OR an advanced degree to use in lieu of years of experience?
   • Yes
   • No