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Senior Library Specialist (REVISED)

Northern Illinois University
Illinois, United States
Salary Not Specified
Closing date
Aug 12, 2021

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Position Type
Administrative, Academic Affairs, Librarians & Library Administration, Business & Administrative Affairs, Safety & Security
Employment Type
Full Time
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Primary Function

This individual is responsible for monograph ordering from the library materials budget. The job involves working closely with many vendors, making purchases using P-card and via purchase orders as well as verifying terms and initiating and directing follow-up on all outstanding orders until items are either received or canceled. In addition, the individual works closely with library faculty updating them on the status of their accounts, and answers any questions concerning the status of specific titles. It is expected that this individual will support and encourage departmental efforts to process assigned work in a timely, accurate fashion and to seek methods for enhancing the achievement of departmental goals.

Communicates regularly with the Acquisitions Librarian, Technical Services Department Head, Associate Dean for Collections Management, library faculty, and other departmental staff as necessary. Maintains a working relationship with other library staff. Regular ordering procedures help ensure a more even level of activity throughout the Technical Services Department.

This position reports to the Acquisitions Librarian. This individual assists in coordinating the Acquisitions Unit (encompassing both Monographs and Continuing Resources) and has reporting responsibility for Monographs employees (one Library Assistant).

Duties and Responsibilities (generally)

Serves as a team leader for the Acquisitions Unit staff, which consists of three operating staff employees. Serves as the resource person for searching and ordering functions of library acquisitions technology and electronic resources (e.g., OCLC, Alma, Title Source, GOBI ) and is responsible for assisting acquisitions staff and other department personnel. Orders, receives, and invoices monographs and continuing resources. Communicates with vendors, library fund managers, and the library business office to ensure efficient order fulfillment and invoice payment.

Minimum Required Qualifications for this position

1. High school graduation or equivalent.

2. Any combination totaling 2 years (24 months) from the following categories:
(a) work experience in a library or equivalent setting.
(b) college course work in any field as measured by the following conversion table
  • 30 semester hours equals six months
  • 60 semester hours or an Associate’s degree equals one year
  • 90 semester hours equals eighteen months
  • Bachelor Degree (120 semester hours) equals two years (24 months)
  • Master’s or higher degree equals four years

(Note: Only a maximum of 4 years credit for college course work is available.)

3. A total of 2 years (24 months) work experience in a library or equivalent setting performing progressively more responsible work consistent with the Library Specialist (next lower level of the series).
Specialty Factors (Additional Required Qualifications)

Education and Experience Preferred

1. Demonstrated knowledge of an integrated library system, preferably Voyager.
2. Supervisory experience
3. Demonstrated ability to manage multiple work units with different requirements/schedules.
4. Demonstrated ability to develop and execute workflows.
5. Demonstrated ability to create and edit spreadsheets to track fund and order information.
6. Skill in exercising appropriate judgment in decision making.
7. Demonstrated organizational skills
8. Ability to work collaboratively with faculty, staff, and students to ensure adherence to Technical Services and Collections policy regarding library materials.

List the knowledge, skills, and abilities critical to the performance of this position.

1. Knowledge, skills, and abilities required in the lower levels of this series.
2. Working knowledge of the principles, techniques, and practices of library science.
3. Skill in corresponding and communicating effectively with internal and external contacts.
4. Detailed knowledge of online databases.
5. Skill in making independent decisions.
Working Hours
Monday-Friday 8:00-4:30
Minimum Pay Rate (Hourly or Monthly)
$13.75 per hour
Hiring Rate Information

Actual hiring rate is commensurate with experience, education, and internal equity; position includes a robust benefits package to eligible applicants.

Posting Date
Closing Date
Priority Review Date

Special Instructions to Applicants
  • Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position, however, it will be converted to a full-time equivalency to determine combined length of experience.
  • If you have education and/or training in excess of what is required, we encourage you to upload your unofficial transcripts.
  • After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this particular position.
  • Please monitor your e-mail for further information regarding your application. Emails will be generated from and . Please add these emails to your address book to ensure timely delivery of any future communication.
  • We STRONGLY recommend that contact information used in your online profile be personal use, not professional/work information: personal email address, home address, and phone numbers. The information you provide is used to make contact on search updates, department referrals and interviews, etc. We must be able to relay sensitive and important information in a way that protects your privacy concerning job search activity, now and in the future.
  • The Civil Service examination for this classification is a Credentials Assessment, and is based on your application materials as submitted for this posting. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register. After the application deadline, the names within the top three scores will be referred to the hiring department for interview.
  • Once this position has been filled, all names will be removed from the employment register in accordance with State Universities Civil Service System rule 250.60(h)(10) .
  • If eligible for Veteran’s Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application in order to receive the maximum eligible points on the Civil Service examination.
  • Click on Senior Library Specialist for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
  • Please click Human Resource Services – Benefits for detailed information about Northern Illinois University’s benefits package.
  • Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage
Physical Demands

EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
Is Background Check Required
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action, Equal Opportunity and Education ( AAEOE ) at .

Clery Act Information

NIU provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Quick Link
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Which degree in library science, library technology, or a closely related field do you hold?
    • Associates Degree
    • Bachelor's Degree
    • Master's Degree or higher
    • I do not possess a degree in any of those fields.
  2. * How many years of work experience, beyond the required 2 years, in a library or equivalent setting do you possess?
    • Less than 1 year
    • 1-2 years
    • 2-3 years
    • 3-4 years
    • 4-5 years
    • 5 or more years
  3. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or resume.

    (Open Ended Question)

  4. Have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veteran's Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
    • Yes
    • No
    • Not Applicable
Applicant Documents
Required Documents
  1. Resume/Curriculum Vitae
Optional Documents
  1. Transcripts (unofficial with official required at hire)
  2. Transcripts #2 (unofficial with official required at hire)
  3. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)

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