This individual is responsible for monograph ordering from the
library materials budget. The job involves working closely with
many vendors, making purchases using P-card and via purchase orders
as well as verifying terms and initiating and directing follow-up
on all outstanding orders until items are either received or
canceled. In addition, the individual works closely with library
faculty updating them on the status of their accounts, and answers
any questions concerning the status of specific titles. It is
expected that this individual will support and encourage
departmental efforts to process assigned work in a timely, accurate
fashion and to seek methods for enhancing the achievement of
Communicates regularly with the Acquisitions Librarian, Technical
Services Department Head, Associate Dean for Collections
Management, library faculty, and other departmental staff as
necessary. Maintains a working relationship with other library
staff. Regular ordering procedures help ensure a more even level of
activity throughout the Technical Services Department.
This position reports to the Acquisitions Librarian. This
individual assists in coordinating the Acquisitions Unit
(encompassing both Monographs and Continuing Resources) and has
reporting responsibility for Monographs employees (one Library
Duties and Responsibilities (generally)
Serves as a team leader for the Acquisitions Unit staff, which
consists of three operating staff employees. Serves as the resource
person for searching and ordering functions of library acquisitions
technology and electronic resources (e.g., OCLC, Alma, Title
Source, GOBI ) and is responsible for assisting acquisitions staff
and other department personnel. Orders, receives, and invoices
monographs and continuing resources. Communicates with vendors,
library fund managers, and the library business office to ensure
efficient order fulfillment and invoice payment.
Minimum Required Qualifications for this position
1. High school graduation or equivalent.
2. Any combination totaling 2 years (24 months) from the following
(a) work experience in a library or equivalent setting.
(b) college course work in any field as measured by the following
- 30 semester hours equals six months
- 60 semester hours or an Associate’s degree equals one year
- 90 semester hours equals eighteen months
- Bachelor Degree (120 semester hours) equals two years (24
- Master’s or higher degree equals four years
(Note: Only a maximum of 4 years credit for college course work is
3. A total of 2 years (24 months) work experience in a library or
equivalent setting performing progressively more responsible work
consistent with the
(next lower level of the series).
Specialty Factors (Additional Required Qualifications)
Education and Experience Preferred
1. Demonstrated knowledge of an integrated library system,
2. Supervisory experience
3. Demonstrated ability to manage multiple work units with
4. Demonstrated ability to develop and execute workflows.
5. Demonstrated ability to create and edit spreadsheets to track
fund and order information.
6. Skill in exercising appropriate judgment in decision
7. Demonstrated organizational skills
8. Ability to work collaboratively with faculty, staff, and
students to ensure adherence to Technical Services and Collections
policy regarding library materials.
List the knowledge, skills, and abilities critical to the
performance of this position.
1. Knowledge, skills, and abilities required in the lower levels of
2. Working knowledge of the principles, techniques, and practices
of library science.
3. Skill in corresponding and communicating effectively with
internal and external contacts.
4. Detailed knowledge of online databases.
5. Skill in making independent decisions.
Minimum Pay Rate (Hourly or Monthly)
$13.75 per hour
Hiring Rate Information
Actual hiring rate is commensurate with experience, education, and
internal equity; position includes a robust benefits package to
Priority Review Date
Special Instructions to Applicants
Link to Department Homepage
- Fully complete the Education and Work History sections
of the application. Be specific on your entire work history,
including employment dates and duties for all positions
held. Applicable part-time work experience will be considered
toward qualifying for this position, however, it will be converted
to a full-time equivalency to determine combined length of
- If you have education and/or training in excess of what is
required, we encourage you to upload your unofficial
- After the posting has closed, your submission will be reviewed
to determine if you meet the minimum qualifications for the
classification, including any specialty factors associated with
this particular position.
- Please monitor your e-mail for further information regarding
your application. Emails will be generated from
CivilServiceTesting@niu.edu . Please add these
emails to your address book to ensure timely delivery of any future
- We STRONGLY recommend that contact information used in your
online profile be personal use, not professional/work information:
personal email address, home address, and phone numbers. The
information you provide is used to make contact on search updates,
department referrals and interviews, etc. We must be able to relay
sensitive and important information in a way that protects your
privacy concerning job search activity, now and in the future.
- The Civil Service examination for this classification is a
Credentials Assessment, and is based on your application materials
as submitted for this posting. If you meet the minimum required
qualifications for this position, you will receive a score based on
your education and experience, and your name will be placed on the
active employment register. After the application deadline, the
names within the top three scores will be referred to the hiring
department for interview.
- Once this position has been filled, all names will be removed
from the employment register in accordance with State Universities
Civil Service System rule
- If eligible for Veteran’s Preference Points,
DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable
Discharge MUST be uploaded to this application in order
to receive the maximum eligible points on the Civil Service
- Click on
Senior Library Specialist for more information including salary
ranges, typical duties, minimum acceptable qualifications, and
- Please click Human Resource
Services – Benefits for detailed information about Northern
Illinois University’s benefits package.
- Employment is contingent upon your passing a criminal
background investigation. You may not begin work until the criminal
background investigation results have been received and cleared by
In accordance with applicable statutes and regulations, NIU is an
equal opportunity employer and does not discriminate on the basis
of race, color, national origin, ancestry, sex, religion, age,
physical and mental disability, marital status, veteran status,
sexual orientation, gender identity, gender expression, political
affiliation, or any other factor unrelated to professional
qualifications, and will comply with all applicable federal and
state statutes, regulations and orders pertaining to
nondiscrimination, equal opportunity and affirmative action.
The following person has been designated to handle inquiries
regarding the non-discrimination policies:
Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
Is Background Check Required
In compliance with federal law, all persons hired will be required
to verify identity and eligibility to work in the United States and
to complete the required employment eligibility verification
document form upon hire.
NIU remains committed to ensuring that its recruitment and
application procedures include full opportunities for applicants
with disabilities. Employment opportunities will not be denied to
anyone because of the need to make accommodations for a person’s
disability during either the application or interview process. An
applicant who believes they require an accommodation to participate
in the employment process due to a disability may request that
accommodation through the Accommodation Request Form
. For further assistance,
please contact the office of Affirmative Action, Equal Opportunity
and Education ( AAEOE ) at firstname.lastname@example.org
Clery Act Information
NIU provides information regarding campus security, personal and
fire safety, including topics such as: crime prevention, emergency
response procedures and crime reporting policies, in addition to
crime and fire statistics for the most recent three calendar years.
The Annual Security Report containing security and safety
information is available at www.safety.niu.edu/clery or by
contacting the University Police Department and Public Safety
Department at 815-753-9628 to receive a hard copy. The Annual Fire
Safety Report is available at www.niu.edu/clery/fire_report.pdf or
by contacting the Environmental Health and Safety Department at
815-753-0404 to receive a hard copy.
Required fields are indicated with an asterisk (*).
Which degree in library science, library technology, or a
closely related field do you hold?
- Associates Degree
- Bachelor's Degree
- Master's Degree or higher
- I do not possess a degree in any of those fields.
How many years of work experience, beyond the required 2
years, in a library or equivalent setting do you possess?
- Less than 1 year
- 1-2 years
- 2-3 years
- 3-4 years
- 4-5 years
- 5 or more years
- * Please provide the name of the employer and the dates of
employment where you gained this experience. Please note that this
information must be verified on an NIU application and/or
(Open Ended Question)
- Have you attached a copy of your DD214, DD215, NGB22, or DD256
for consideration of Veteran's Preference Points? The copy
submitted should reflect the status of discharge in order to be
- Resume/Curriculum Vitae
- Transcripts (unofficial with official required at hire)
- Transcripts #2 (unofficial with official required at hire)
- Military Discharge Documents ONLY