Head Start Program Management and Fiscal Operations Assistant (PMFO)

Working Title: Head Start Program Management and Fiscal Operations Assistant (PMFO) Official Title: Financial Specialist Senior Employment Class: University Staff FTE: 1.0 Compensation: $18.76 - $29.87 FLSA Status: Non-Exempt Terms of Employment: The position provides support and assistance to the Head Start Director in program management and fiscal operations. Responsible for complex financial transactions, maintains financial records, procurement, budgeting. Support program communication and grant development. This position requires establishing and maintaining effective professional relationships with co-workers, supervisors, employees and all customers; must maintain confidentiality of sensitive information with tact and discretion; will use effective team skills to contribute to the overall efficient operation of the Head Start program. Position Summary: UW Oshkosh provides a competitive benefits package for all benefit-eligible positions. Click here for more details. Responsibilities Duties / Responsibilities

60% Primarily reviews, approves, and advises on a variety of complex financial transactions. At least monthly, review WISER accounts to ensure accuracy of funding codes.. Work closely with Grants Fiscal Specialist on campus to reconcile any errors, reallocate expenses to appropriate funding strings, complete direct retro, or journal entry documents. Work to resolve any ongoing irregularities, troubleshoot financial errors, recommend controls, and process improvements. Work closely with the Director to update and monitor internal financial worksheets to support budgeting, manage and control unit expenditures in accordance with budgeted amounts and ensure full expenditure of funds annually. Create monthly reports for Policy Council and Head Start Board of Advisors reflecting current budget and expenditures. Monthly, run and review payroll reports for accuracy. As requested, run various payroll related reports through OBIEE and may analyze those reports Submit PTFs Create and maintain tracking system for specific grant expenses for auditing purposes. Works closely with Director to develop budget and justification for grant submissions. Consultation with program staff on general procurement and budgeting rules and requirements Support Head Start Business Unit Coordinator for procurement responsibilities. As requested, work with University procurement to prepare and submit sole source/grant waiver, simplified bid, and sealed bid.

20% Provides administrative support for program operations Supports the program's record keeping of fiscal, human resource, and other documents. Maintain records for the retention period required by UW System Policy and Head Start Performance Standards and properly purge records on a monthly and annual basis. Maintain a folder of all Head Start leases, keep current, and anticipate upcoming renewals/new leases needed. Completion of monthly monitoring of health, safety, child, and staff file components, as assigned. Manages registries and portals for Head Start human resources as assigned. Bi-annually, create and submit invoices to send to Head Start partners

10% Communication and grant development Supports grant development and new opportunities in community Supports development of Annual Report, Community Assessment, and drafts program communication materials Assist in special and general department projects as assigned. Updates internet-based communication and marketing (ie website, Facebook, others to be developed)

10% Other duties as assigned by the supervisor or Director, Assistant Directors, and Head Start Business Unit Coordinator.

Qualifications Required: Minimum 2 years of relevant experiences that will have prepared the applicant for the responsibilities for this position.
Demonstrated accounting/fiscal management experience.
Detail oriented with strong analytical skills and good judgement.
Excellent oral and written communication skills, professionalism and demonstrated ability to communicate with personnel from diverse backgrounds.
Commitment to the highest standards of customer service and absolute discretion regarding confidential information.
Ability to prioritize workload to meet the needs of multiple areas of responsibility
Experience in Microsoft Excel
Ability to successfully complete Wisconsin criminal background check.
Demonstrated commitment to equity, diversity, and inclusion. Preferred: Bachelor’s degree
Budget and/or financial experience in higher education
Experience with WISER, OBIEE, BP Logix, DocuSign, and PeopleSoft
Proficient in MS Excel To Apply:

Applicants must submit the following documents using the online application:

Resume

Cover Letter

Contact information of 3 professional references

For questions regarding your application and additional options to apply, contact Human Resources at recruitment@uwosh.edu or 920-424-1166.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/ .

Application Deadline:

TO ENSURE CONSIDERATION: Applications received by Monday, August 2nd 2021 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.

Legal Notices:

AA/EO Statement
The University of Wisconsin Oshkosh (UWO) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWO, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.

DEI Statement
Diversity drives innovation, creativity, and progress. At the University of Wisconsin Oshkosh, the culture, identities, life experiences, unique abilities, and talents of every individual contribute to the foundation of our success. Creating and maintaining an inclusive and equitable environment is of paramount importance to us. This pursuit prepares all of us to be global citizens who will contribute to the betterment of the world. We are committed to a university culture that provides everyone with the opportunity to thrive.

Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact afaction@uwosh.edu or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

Work Authorization
The University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/ , or call UWO Police Department, at (920) 424-1212 for a paper copy.