Head Start Program Management and Fiscal Operations Assistant
Financial Specialist Senior
$18.76 - $29.87
Terms of Employment:
The position provides support and assistance to the Head Start
Director in program management and fiscal operations. Responsible
for complex financial transactions, maintains financial records,
procurement, budgeting. Support program communication and grant
development. This position requires establishing and maintaining
effective professional relationships with co-workers, supervisors,
employees and all customers; must maintain confidentiality of
sensitive information with tact and discretion; will use effective
team skills to contribute to the overall efficient operation of the
Head Start program.
UW Oshkosh provides a competitive benefits package for all
benefit-eligible positions. Click
for more details.
Duties / Responsibilities
60% Primarily reviews, approves, and advises on a variety of
complex financial transactions. At least monthly, review WISER
accounts to ensure accuracy of funding codes.. Work closely with
Grants Fiscal Specialist on campus to reconcile any errors,
reallocate expenses to appropriate funding strings, complete direct
retro, or journal entry documents. Work to resolve any ongoing
irregularities, troubleshoot financial errors, recommend controls,
and process improvements. Work closely with the Director to update
and monitor internal financial worksheets to support budgeting,
manage and control unit expenditures in accordance with budgeted
amounts and ensure full expenditure of funds annually. Create
monthly reports for Policy Council and Head Start Board of Advisors
reflecting current budget and expenditures. Monthly, run and review
payroll reports for accuracy. As requested, run various payroll
related reports through OBIEE and may analyze those reports Submit
PTFs Create and maintain tracking system for specific grant
expenses for auditing purposes. Works closely with Director to
develop budget and justification for grant submissions.
Consultation with program staff on general procurement and
budgeting rules and requirements Support Head Start Business Unit
Coordinator for procurement responsibilities. As requested, work
with University procurement to prepare and submit sole source/grant
waiver, simplified bid, and sealed bid.
20% Provides administrative support for program operations Supports
the program's record keeping of fiscal, human resource, and other
documents. Maintain records for the retention period required by UW
System Policy and Head Start Performance Standards and properly
purge records on a monthly and annual basis. Maintain a folder of
all Head Start leases, keep current, and anticipate upcoming
renewals/new leases needed. Completion of monthly monitoring of
health, safety, child, and staff file components, as assigned.
Manages registries and portals for Head Start human resources as
assigned. Bi-annually, create and submit invoices to send to Head
10% Communication and grant development Supports grant development
and new opportunities in community Supports development of Annual
Report, Community Assessment, and drafts program communication
materials Assist in special and general department projects as
assigned. Updates internet-based communication and marketing (ie
website, Facebook, others to be developed)
10% Other duties as assigned by the supervisor or Director,
Assistant Directors, and Head Start Business Unit
Minimum 2 years of relevant experiences that will have prepared
the applicant for the responsibilities for this position.
Demonstrated accounting/fiscal management experience.
Detail oriented with strong analytical skills and good
Excellent oral and written communication skills, professionalism
and demonstrated ability to communicate with personnel from diverse
Commitment to the highest standards of customer service and
absolute discretion regarding confidential information.
Ability to prioritize workload to meet the needs of multiple areas
Experience in Microsoft Excel
Ability to successfully complete Wisconsin criminal background
Demonstrated commitment to equity, diversity, and inclusion.
Budget and/or financial experience in higher education
Experience with WISER, OBIEE, BP Logix, DocuSign, and
Proficient in MS Excel
Applicants must submit the following documents using the online
Contact information of 3 professional references
For questions regarding your application and additional options to
apply, contact Human Resources at firstname.lastname@example.org
The University of Wisconsin System is engaged in a Title and
Total Compensation (TTC) project to redesign job titles and
compensation structures. As a result of the TTC project, official
job titles on current job postings may change in 2021. Job duties
and responsibilities will remain the same. For more information
please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/
TO ENSURE CONSIDERATION: Applications received by Monday, August
2nd 2021 are ensured full consideration.
after that date may be given consideration at the discretion of the
search committee. Application materials will be evaluated and the
most qualified applicants will be invited to participate in the
next step of the selection process. Incomplete and/or late
application materials may not receive consideration.
If you have questions regarding this recruitment, or if you are not
able to complete the application online due to a disability or
system problem, please contact the Office of Human Resources.
The University of Wisconsin Oshkosh (UWO) is an equal opportunity
and affirmative action employer committed to assembling a diverse,
broadly trained faculty and staff. We strongly encourage women,
minorities, people with disabilities and veterans to apply. UWO, in
compliance with applicable laws and in furtherance of its
commitment to fostering an environment that welcomes and embraces
diversity, does not discriminate on the basis of race, color,
national origin, religion, sex, sexual orientation, gender
identity/expression, disability, or protected veteran status.
Diversity drives innovation, creativity, and progress. At the
University of Wisconsin Oshkosh, the culture, identities, life
experiences, unique abilities, and talents of every individual
contribute to the foundation of our success. Creating and
maintaining an inclusive and equitable environment is of paramount
importance to us. This pursuit prepares all of us to be global
citizens who will contribute to the betterment of the world. We are
committed to a university culture that provides everyone with the
opportunity to thrive.
UWO provides reasonable accommodations to qualified individuals
with disabilities who are employees or applicants for employment.
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Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law.
UWO will not, however, reveal the identities of applicants who
request confidentiality in writing except as may be required by
Wisconsin's Open Records law. In certain circumstances, the
identities of "final candidates" and/or the identity of the
appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment
screening which includes a criminal background check, work
authorization, and verification of education. It will also require
you and your references to answer questions regarding sexual
violence and sexual harassment.
The University of Wisconsin Oshkosh does not offer H-1B or other
work authorization visa sponsorship for this position. Candidates
must be legally authorized to work in the United States at the time
of hire and maintain work authorization throughout the employment
Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e., Clery
Report), which includes statistics about reported crimes and
information about campus security policies, see https://uwosh.edu/police/
, or call
UWO Police Department, at (920) 424-1212 for a paper copy.