Rhode Island School of Design (RISD) seeks a part-time Department
Assistant to join its Interior Architecture (IntAR) department.
Architecture, conservation and design, are at the core of Interior
Architecture and the department takes an innovative approach to the
reuse and transformation of existing buildings.
The Department Assistant is a highly-valued member of the InTAR
community who assists in providing administrative support tasks
required to run a dynamic academic department including clerical
and routine administrative duties in support of the department,
department head, other faculty and students. This position may also
serve as point of contact for departmental internal and external
We seek a culturally competent candidate who will thrive in a
campus environment that is committed to advancing the principles of
social equity and inclusion, environmental and climate justice, and
equal access to resources and opportunities.
As a point of contact for the Department,
guide the Department’s students toward successful resolution of
their concerns. With a broad knowledge of institutional processes
and resources, resolve routine issues and facilitate resolution
(i.e. support and counsel students through various institutional
processes) for more complex academic issues. Refer students in need
of first aid, health issues, counseling, advising, financial aid
and other issues to appropriate College resources. Develop and
maintain knowledge of department’s degree requirements. As needed,
act as liaison between student and Department Head and/or faculty
advisor in order to facilitate resolution of student issues
consistent with Department’s standards and objectives. As needed,
act as Department representative for resolution of student issues
from external departments such as admissions, registrar’s office,
: Monitor, track and maintain
Department’s budget(s). Write and track purchase requisitions and
manage procurement card and debit card statements; resolve
statements to appropriate budget lines. Process check requests,
honoraria, invoices and departmental expenses. Coordinate as
necessary, bulk purchases, supply orders, and other related
Department Head/Faculty support
: Assist Department Head and
faculty in support of their work. As needed, assist with
maintaining Department Head’s calendar, scheduling meetings, and
advising appointments. Assist and provide support for faculty for
course related assistance.
: Update and maintain course tables,
scheduling, course section revision forms and course proposals, in
accordance with faculty salary budget, workload, and course
Receive all visitors to the
department, respond to in-person and remote inquiries about the
undergraduate/graduate program(s) and escalate as appropriate.
Facilitate the work of the department as an administrative liaison
with other areas of the College such as the Registrar’s Office.
Perform a wide variety of administrative duties including but not
limited to processing academic paperwork such as readmission forms,
grade changes, academic petitions and independent study
applications. Complete registration of students through means
preferred by Department which may include student
self-registration, registration lists, manual entry, or lottery and
complete functions on enrollment system such as adds and drops and
monitor class section/class size. Work with the Department Head to
maintain archives related to accreditation. Coordinate as
necessary, equipment and space needs, report and arrange repairs
with the Facilities department and ensure building maintenance
meets department’s needs. Provide logistics support for field
trips, visiting artists, and other department initiatives.
Update and maintain content on department’s
faculty resource web space on intranet.
Graduate Program Support:
Provide administrative and
logistical support to graduate program which may include sending
information packages to prospective applicants, arranging for
individual campus visits and interviews, tracking of applicant
information, supporting the distribution of graduate
assistantship/fellowship awards, and related administrative
- Perform related duties as assigned by Department Head and
- Supervise work study students, as needed including processing
of work-study time cards.
High School Diploma or equivalent combination of education and
experience required. One to two years administrative support
experience required with experience working in an academic
environment preferred. Experience and knowledge of PC and/or Apple
computer/s used in office administration required; experience and
knowledge of word processing, spreadsheet software, ability to
adapt to new software including student enrollment management
systems. Proven problem solver with resourceful approach;
demonstrated initiative, excellent interpersonal skills; attention
to detail; basic math skills; strong oral and written communication
skills; ability to multitask; and work in a fast-paced environment.
Demonstrated experience working cooperatively with and exhibiting
sensitivity to the diverse populations of RISD’s community.
Documents Needed to Apply:
Cover Letter (required)
Incomplete applications will not be considered. Please upload
all required documents.
The successful candidate will be required to meet our
pre-employment background screening requirements.
RISD recognizes diversity and inclusivity as fundamental to its
learning community and integral to an art and design education. We
welcome candidates whose experience has prepared them to contribute
to our commitment to diversity and excellence. RISD is an Equal
Opportunity Employer. Employment decisions are made without regard
to race, color, religion, sex, age, national origin, disability,
veteran status, sexual orientation, gender identity or expression,
genetics, or any other protected characteristic as established by
For internal use only - Job Family:
Administrative Support Services