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Associate Director - Proposal Development

Pennsylvania State University
Pennsylvania, United States
Salary Not specified
Start date
Jul 27, 2021

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Position Type
Administrative, Business & Administrative Affairs, Development & Advancement
Employment Level
Employment Type
Full Time
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Associate Director - Proposal Development

The Office of the Senior Vice President for Research (OSVPR) is seeking candidates for the position of Associate Director - Proposal Development, in the Strategic Interdisciplinary Research Office (SIRO). This office provides active support for proposal development, submission, and management of large-team multidisciplinary proposals across all Penn State institutes, colleges and campuses. SIRO supports pre-award functions and project management for multi-college and multi-institutional efforts, while the Finance Office (FO) within OSVPR provides post-award support for the complex large-team funded proposals. SIRO functions are divided into three subunits for these large proposals - Proposal Development, Pre-Award Administration, and Project Management. The Associate Director, Proposal Development, SIRO, leads a team of proposal developers and reports to the Associate Vice President for Research and Director of Strategic Initiatives.

This is a leadership position ensuring that all facets of proposal development for large-scale, multi-disciplinary research projects are being addressed in a timely manner. The responsibilities for this position include:
  • Managing a creative team of proposal developers
  • Overseeing proposal development
  • Ensuring quality assurance of proposal development processes
  • Providing strategic input on technical and non-technical sections of the proposals
  • Advising principal investigators (PI) on team organization in accordance with the solicitation requirements
  • Assisting PIs with specialized writing and graphics support
  • Assisting PIs with organization of multiple sections on training grants and international proposals
  • Collaborating with the academic colleges, institutes, and individual faculty to translate ideas and concepts into competitive research proposals
  • Partnering with research administration and project management subunits to ensure that all compliance and management plans meet the solicitation requirements
  • Developing submission guidelines in response to federal agency proposal requirements
  • Partnering with limited submissions on organizing proposal workshops and conducting long-range planning for large federal and foundation proposals
  • Coordinating broader impact and outreach activities in proposals through partnership with various central, college, and campus units

It is essential that the Associate Director possesses excellent verbal and written communication skills, a demonstrated capacity for teaming with multiple constituents, and proposal writing skills for successful large-scale submissions in a fast-paced funding environment. The successful candidate for this position is expected to have significant experience in working with multidisciplinary teams to develop large, multi-investigator proposals for one or more major federal agencies or foundations, such as NSF, NIH, DoD, DOE, Department of Education, National Endowment for the Humanities, National Endowment for the Arts, the MacArthur Foundation, etc. This position requires strong analytical skills and the ability to review agency and foundation program goals and guidelines to ensure that proposal plans align with both sponsor and university goals and capabilities.

The Associate Director must have a strong institutional perspective and have an aptitude for building SIRO into an operation that has the capacity to facilitate and assist large-scale projects in a variety of research and scholarly disciplines. Successful candidates will demonstrate the ability to understand faculty needs and issues and in developing relevant solutions within the time constraints imposed by the proposal deadlines.

This position will be filled at a Level 4 and typically requires a Master's degree or higher plus 5 years of related experience, or an equivalent combination of education and experience.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

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CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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