Associate Dean of Students, PNCA
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Reporting to the Vice President of Student Affairs at Willamette
University in Salem, the Associate Dean (AD) serves as the senior
student affairs officer and primary manager for the student life
department at the Pacific Northwest College of the Arts at
Willamette University (PNCA) in Portland. The Associate Dean is
responsible for the co-curricular education, engagement, and
support of approximately 500 undergraduate and 150 graduate
students, with approximately 130 first-year students residing in
apartment-style living. This includes planning and oversight of
initiatives, programs, and processes aimed at building inclusive
communities that promote academic success, personal growth, and
student well-being. The AD serves as the primary supervisor for 4
professional staff members: one Area Coordinator who serves as the
live-in professional for “ArtHouse”, the Associate Director of
Student Life, the Coordinator of Student Life, and the Director for
Multicultural Engagement and Inclusion, in addition to working
closely with the mental health counselors.
The Associate Dean of Students will assist in leading efforts to
ensure the PNCA student life division's policies, practices, and
educational initiatives are equitable, foster a welcoming and
inclusive campus environment, and align with divisional and
university diversity, equity and inclusion goals for all students.
The AD serves as a relationship builder--mentoring, advising, and
connecting with diverse groups of students and members of the
campus community and identifying needs and developing strategies to
enhance students' learning and overall experience at PNCA.
The Associate Dean ensures all aspects of the University's conduct
system are followed at PNCA and serves as a Deputy Title IX
Coordinator. The Associate Dean leads the PNCA Student Care Team;
ensuring case management support and assistance to students in
crisis, stress, and distress.
The Associate Dean ensures appropriate oversight for student
events, student clubs and organization advising, student engagement
and leadership development, and coordination of New Student and
Family orientation and family weekend events. The AD provides
leadership for emergency/on-call support and response, and may
assist with conference functions over the summer.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. Reasonable
accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions.
Student Affairs Management
New Student and Family Orientation
- Provide innovative and strategic leadership for the
programmatic and operational functions of the PNCA Student Affairs
Office. Ensure day-to-day operations include efficient systems to
meet professional standards and timely and sensitive response to
students', families', and the University community members'
questions, concerns, and requests for assistance.
- Recruit and supervise professional staff and ensure the
recruitment, training, and supervision of Resident Assistants and
other student staff. Hold regular 1-1 meetings with direct reports,
co-lead weekly department staff meetings, and provide appropriate
professional development opportunities for staff.
- Establish a sense of unity, teamwork, and positive staff
relations among professional and paraprofessional staff members and
- Ensure staff training that leads to the facilitation of
inclusive communities that support students' development of
multicultural understanding, cross-cultural relationships, academic
success, and wellbeing.
- Oversee PNCA crisis management systems and emergency protocols;
work collaboratively with PNCA faculty, and Salem campus staff:
Dean of Students, facilities, Campus Safety, Bishop Wellness Center
staff, and off-campus agencies (local authorities, medical
facilities/personnel) as needed.
- Oversees (with coordination with the Residence Life and Housing
office) assignments, and collaborative relationship with Arthouse
Student Leadership and Engagement
- Support the Coordinator of Student Life, Associate Director of
Student Life and Area Coordinator in the recruitment, supervision
and training of student orientation advisors.
- Co-Lead the planning of the new student, family, and transfer
student summer, spring, and fall orientation programs with campus
partners; oversee the schedule development.
- Create the new student and family orientation communication
plan (e.g., website, e-mails, social media) with campus
- Oversee the orientation registration for new students and
- Coordinate opening logistics with campus partners.
- Lead the department's development of a robust education
program. Ensure programs/initiatives/community meetings promote
inclusivity and support student success, student learning,
community development, and overall well-being;
- Ensure the on-going development of initiatives in partnership
with faculty and staff liaisons based on community interests, and
- Ensure the development and full utilization of the Student
Council for feedback and creation of policies, and programs, and
facilitates the leadership development and advisement of the
student leaders). Meet regularly with student leaders.
- Ensure club registration membership development and training of
- Ensure fiscal guidance and ethical use for student activities
fund usage and expenditures.
- Maintains visibility by regularly interacting with students,
attending events, serving on committees, doing appropriate outreach
to develop and maintain relationships.
- Advise students and family members in decision-making as
appropriate and provide resource referrals to help support student
success and well-being;
- Serve on the senior staff on-call team on a rotating basis to
support residence life staff responding to emergency situations
during the evening and weekend hours. Consult with university staff
concerning serious or problematic situations as needed;
- Oversee support student recognition initiatives and promote
- Ensure the development of department systems for staff's timely
and sensitive response, outreach, and relationship building for
students of concern and on-going tracking of follow-up.
- Assist students and staff in mediating and addressing student
conflicts, applying restorative and community development
- Assist in the orientation of incoming students. Provides
programs and activities which support cross-cultural
- Promotes student rights and responsibilities through the fair
and consistent administration of the University code of conduct,
policies, and procedures.
- Ensure student code of conduct and university policies and
procedures are updated and communicated to the community as
- Ensure training for all levels of staff to ensure staff's
educational response and timely follow up to violations of
residence hall and University policies
- Serve as an Administrative/University Hearing Officer or member
of the University conduct panel hearing board for high level
judicial and Title IX cases as needed.
- Oversees professional and student staff responsibilities in
communication of community expectations of students, response to
behavioral issues, and the adjudication of student
- Attend monthly divisional meetings, bi-weekly divisional
leadership team meetings, trainings and committee
- Be accessible, visible, and present for relevant/occasional
university speakers and major events; attend staff/student-planned
community development activities and educational events as
- Chaperone and assist in organization of large, annual,
campus-wide programs as needed such as opening days events, Senior
class events, and commencement.
- Assist in leading task forces, presenting training topics, and
executing divisional and university projects as needed.
Work involves a variety of duties and responsibilities in
administration of the Student Affairs program. The primary
functions of the position include the oversight of event planning,
student engagement, and student emergency response. Some evening
and weekend availability is required. This position is designed for
the Portland PNCA campus but may require occasional travel to the
Willamette campus in Salem. The position requires a high degree of
interpersonal and communication skills with an emphasis on
approachability and availability to support and mentor staff and
students. As most work is performed indoors, the Associate Dean has
minimal exposure to hazards or adverse environmental conditions.
However, special activities may require the person to travel to
other buildings outdoors and experience inclement conditions.
Applications will be reviewed on a rolling basis as
All University positions require that candidates submit to a
criminal conviction record check prior to hire. Conviction does not
automatically preclude candidates from being hired. Nature of
conviction will be considered relative to the duties of the
You will need to upload the following documents as part of your
application materials in the "My Experience" section labeled
- A Master's degree in Student Personnel, counseling, or related
discipline is required.
- Minimum of 10 years of progressive student affairs experience
is required; Progressive increased level of responsibility
preferred in crisis management, student advising, supervision,
student conduct, and program planning. Previous experience at a
college of art is preferred.
- Possess a sound background in student/human development theory.
Committed to expanding knowledge and understanding of student
development and social issues (e.g. alcohol and other drugs, Title
IX, international and multicultural issues, eating disorders,
mental health, etc.)
- A demonstrated commitment and passion for professional growth
in the areas of student learning and development, community
development, supporting students' well-being, and best practices in
residence life programs and operations.
- Knowledge of equity and inclusion issues and laws that impact
higher education and particularly community living (all gender
spaces, Title IX, affinity based living learning communities, ADA
- Demonstrated commitment to expand knowledge and awareness of
diversity, equity, and inclusion, understanding cultural
differences, social identities, and historical inequalities, and
strategies for interacting effectively with people different from
oneself and providing support and advocacy for diverse
- Demonstrated experience using diversity, equity, and inclusion
lens in delivering programs and services practice (i.e., staffing
practices, supervision, training, policies, programs) and working
effectively with individuals and groups from a variety of
identities, cultures, and backgrounds.
- Demonstrated experience and commitment to professional growth
in best practices in using technology in student affairs (google
suite, judicial database management systems, social
- Involvement in local, regional, and national organizations
supporting the field of student affairs (such as ACPA and
- Possess excellent basic helping skills and displays empathy and
regard for others' concerns. Ability to demonstrate sensitively to
the diversity of individuals' needs, backgrounds, life and work
styles. Ability to practice a developmental approach to behavioral
problems and develop strong rapport.
- Ability to function competently under pressure and effectively
diffuses crisis situations and to demonstrate sound
- Ability to manage time and tasks to accomplish responsibilities
in a timely manner. Ability to work independently as well as accept
- Availability on weekends and evenings as needed.
Incomplete applications will not be considered.
- Cover letter addressing the required/desired qualifications and
presenting any other applicant characteristics which deserve
- Current Resume
- List of references, 3 minimum
Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Portland-Campus/Associate-Dean-of-Students--PNCA_R0003618
Believing that diversity contributes to academic excellence and
to rich and rewarding communities, WU is committed to recruiting
and retaining a diverse faculty, staff and student body. We seek
candidates, particularly those from historically under-represented
groups, whose work furthers diversity and who bring to campus
varied experiences, perspectives and backgrounds.