Executive Support Specialist/Development Assistant
Administrative/Office Support, Business
Lundquist College of Business, Office
of External Relations
Executive Support Specialist
Appointment Type and Duration:
$15.81-$23.49 per hour
Review of Applications Begins
Position closes August 16, 2021
Special Instructions to Applicants
In addition to filling out the required online application, please
provide a cover letter describing how the qualifications are met; a
resume including three professional references; and an additional
document answering the following supplemental questions:
1) What does executive level support mean to you?
2) Provide two-three examples of work and/or projects that you have
completed that demonstrate how you meet the requirements of this
The mission of the Office of Development and External Relations in
the Charles H. Lundquist College of Business is to support and
promote the college through external outreach and to secure funds
for the college from private sources. The Office provides a range
of fundraising and external relations services to the college
1. Identifying, cultivating, soliciting, and stewarding donors and
2. Organizing alumni, prospect cultivation, and donor relations
3. Producing and distributing external communications, such as
alumni, donor relations and marketing publications, informational
brochures, and other media.
4. Assisting departments in periodic communication with their
alumni: newsletters and mailing labels, mail appeals,
5. Serving as liaison between the college and the University of
Oregon and University Advancement.
This position provides advanced and diversified executive-level
administrative support to the External Relations team, in
particular, two Directors of Development and the Director of
Stewardship and International Outreach. The purpose of these
activities is to aid the development staff in their fundraising
efforts and the documentation of these efforts. The Executive
Support Specialist/Development Assistant reports to the Office
Manager/Executive Assistant and acts as the liaison between the
Office of Development and External Relations and a large variety of
constituencies on and off campus including but not limited to
donors, trustees, and the University of Oregon Foundation Office.
This position regularly requires the ability to exercise
independent judgment and a comprehensive knowledge of the
University of Oregon, its programs, and the strategic development
plan. This position handles and is involved in many sensitive and
confidential issues, and is responsible for fostering positive
relationships both internal and external to the campus while
managing multiple projects within firm schedules. The Executive
Support Specialist/Development Assistant is responsible for
effectively managing and scheduling multiple Director's time to
ensure maintenance of an extensive standing meeting schedule.
Additionally, the Executive Support Specialist/Development
Assistant will typically analyze, compare, and evaluate various
courses of action and have the authority to make independent
decisions on matters of significance, free from immediate
direction, within the scope of assigned responsibilities.
- Three years of clerical/secretarial experience which
-- one year at a full performance level performing typing, word
processing, or other generating of documents; and
-- lead work responsibility or coordination of office
Courses or training in Office Occupations or Office Technology may
be substituted for up to one year of the clerical/secretarial
No substitution will be made for the one year at the full
- Demonstrated ability to manage stressful situations with tact
and diplomacy and to use sound judgment and initiative,
particularly as it relates to handling sensitive and/or
- Demonstrated ability to meet deadlines, anticipate needs,
prioritize multiple tasks, “think on your feet”, follow-through,
and work independently with minimal supervision, while handling
frequent interruptions and rapidly shifting priorities.
- Proven proficiency with Word, Excel, PowerPoint, and Outlook
(or similar scheduling/calendar program), and familiarity with
Microsoft Office applications.
- Demonstrated project management, time management, and
organizational skills, with the ability to manage details of
multiple and complex projects within firm schedules.
- Experience managing executive calendars, coordinating travel,
- Excellent writing, editing, and verbal communication skills;
attention to detail.
- Self-motivated, punctual, and reliable; organized and
- Commitment to and experience with promoting and enhancing
diversity and equity.
- Work experience in the area of fundraising for an institute of
education or closely related field.
- Experience with all phases of the donor cycle - prospecting,
cultivating, soliciting and stewarding.
- Working knowledge of the donor database Advance.
- Experience working with the public and proven customer service
- Experience in handling correspondence, travel and calendaring
for a Director in a higher education setting.
- Experience and comfort in working in a fast-paced, time
FLSA Exempt: No
All offers of employment are contingent upon successful
completion of a background inquiry.
This is a classified position represented by the SEIU Local 503,
Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
In compliance with federal law, the University of Oregon prepares
an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
available online at http://police.uoregon.edu/annual-report.
To apply, visit https://careers.uoregon.edu/en-us/job/527889/executive-support-specialistdevelopment-assistant