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Central Receiving Clerk

Santa Fe College
Florida, United States
Salary Not Specified
Start date
Jul 27, 2021

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Position Type
Jobs Outside Academe, Educational Service Providers
Employment Level
Employment Type
Full Time
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Application Deadline:               Wednesday, August 11, 2021

Salary & Benefits:                     Salary is $28,620.80. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.

Classification:                            Full-time, Career Service, Pay Grade C1

Location:                                    Northwest Campus, 3000 NW 83rd Street, Gainesville, Florida, 32606.


Overview:  Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States.  Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity.  Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs.  A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.  SF enrolls over 16,000 students each semester, retains and completes over 60% of students every academic year, while over 10% transfer into the University system.


The Central Receiving Clerk assists with maintaining the Central Receiving Warehouse and with the receipt, inventory and distribution of supplies and equipment. The position also expedites incoming and outgoing interoffice and U.S. Mail for Santa Fe College’s Northwest Campus and all satellite facilities. 


Responsibilities and duties include:

  • Assist in maintaining a clean, efficient, and effective storeroom operation by following procedures to receive, unpack, inventory, store (as necessary) account for and issue all shipments of supplies and equipment.
  • Receive, organize, and sort all incoming mail and other items, including freight from delivery services, interoffice mail, for distribution to all departments, faculty, administrative offices, and other campus facilities. This includes assisting with unloading delivery trucks.
  • Receive and process packing lists for warehouse stock items.
  • Directly deliver daily mail distribution and pick-up for assigned departments.
  • Process out-going mail; operate standard or computerized mail processing equipment and determine proper class and zone for U.S. Postal Service mail to determine correct rate.
  • Verify packing slip and received goods, reconcile to original purchase order, and when there is a discrepancy, coordinate with purchaser regarding acceptance of order.
  • Assist with filling supply requests and inventory, stock, and equipment at the NW Campus Custodial distribution/pool locations.
  • Assist with delivery and pick up of parts and equipment from local vendors.
  • Serve as an information resource for college personnel regarding effective methods and requirements of mailing such as comparable services, costs, and delivery time.
  • Promote and adhere to all recognized safety practices and standards.
  • Assist other trades as needed.
  • Provide service excellence through courteous, informed, accessible, and professional engagement.
  • Perform other duties as assigned.


Reports to: Mailroom Supervisor




Required: High school diploma or equivalent.


Preferred: Previous receiving experience. Forklift certification or a safety training certificate.


Additional Requirements: Applicants must have a valid Florida driver license and be authorized to drive for the college. A criminal background check will be conducted.


Knowledge, Skills and Abilities:

  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Able to effectively communicate information and ideas, speaking and writing in terms understandable to others.
  • Team Orientation & Interpersonal – Highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.
  • Results Orientation – Proven ability to set and exceed established targets.
  • Ability to work in a multi-cultural environment.
  • Organization & Time Management – Able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
  • Adaptability to Change – Able to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment.
  • Relationship Management – Able to personally provide high level of interactive service to others, building relationships and addressing identified needs.
  • Systems & Software - Proficient level of knowledge of Microsoft Office and/or relevant position software programs.
  • Ethics – Able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.


Application Process:  All applicants must complete and submit the SF Employment Application through the job portal and an up-to-date resume, to be considered for this position.  Proof of high school diploma or equivalent must be submitted prior to an extension of employment. Unofficial transcripts are only accepted for review purposes.

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