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Purchasing Specialist/PSS4-AS, Contracting and Procurement

Rowan University
New Jersey, United States
Salary Not Specified
Posted date
Jul 26, 2021

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Position Type
Faculty Positions, Professional Fields, Public Administration & Policy, Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Financial Affairs, Auxiliary Services, Grants & Contracts
Employment Type
Full Time
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  • Reporting to the Senior Director of Contracting and Procurement in the University Finance Division, this position will be responsible for applying policy, procedure, and laws in the State of New Jersey for public procurement of goods and services at a Public Research University.

Primary Duties and Responsibilities:

  • Solicits verbal and written quotations for the purchase of assigned commodities and services.
  • Performs vendor evaluation and award selection, assuring lowest total cost corresponds with quality, delivery and other University objectives.
  • Conducts price and cost analysis to support vendor selection.
  • Issues purchase orders, blanket agreements in accordance with corporate policies and procedures, state and federal regulations.
  • Effectively communicates with suppliers, purchasing staff and other internal departments to develop and review purchase requisition requirements.
  • Reviews and interprets applicable principles, federal, and/or state laws and regulations in the course of official duties.
  • Bids or negotiates a number of new, routine procurements annually.
  • Researches and suggests methods, materials, and alternatives that may affect better product, improved delivery or cost savings.
  • Monitors vendor performance and compliance, critical dates and financial accountability.
  • Assists with organizing, preparing and developing bid specifications, advertising and soliciting for public bidding, negotiating or developing unusual bid criteria.
  • Performs administration of contracts including tracking expiration dates, timelines, change orders and Board approvals.
  • Assists in planning for commodities and services replacement within expiration dates.
  • May assign and monitor the work of clericals, part-time, and/or student workers as required.
  • Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.
  • Prepares correspondence in the course of official duties.
  • Maintains essential records and files.
  • Assists in the development and implementation of appropriate training programs for students, staff and others.
  • Gathers and complies materials for publication and other requisite reports.
  • Represents the college at conferences, meetings, and seminars.
  • Performs other related duties as assigned.

Required Education:

  • Graduation from an accredited college or university with a Bachelor's degree.

Required Experience:

  • One (1) year of professional experience in different aspects of administration and business practices related to the procurement field; including but not limited to acting as a buyer and implementation of policy, procedures, and vendor service contracts.


  • Range P18 (Step 1 = $48,767)


  • Only completed online applications submitted on or before the deadline will be considered.
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