Bemidji State University (BSU) invites
applicants to join our team as the Administrative Assistant
to the Director of Graduate Programs. BSU’s vision
is to educate people to lead inspired lives. To accomplish BSU’s
vision, the University prioritizes creating a culture in which
diversity is embraced and all people are safe, welcome, and
validated. BSU is a member of the Minnesota State system of
colleges and universities and employs more than 500 faculty and
BSU is located amid the lakes and forests of northern Minnesota
and occupies a wooded campus along the shore of Lake Bemidji.
BSU balances rigorous academia with the opportunity to enjoy a fun,
robust, outdoor culture. The proximity to the lake and the
surrounding north woods allows easy access to an assortment of
recreation. Major campus facilities are connected by
all-season underground passages for safe and warm travel during the
cold, winter months.
Enrolling around 5,000 students, BSU offers more than 70
undergraduate majors and eight graduate degrees encompassing arts,
sciences and select professional programs. BSU is a member of the
Minnesota State system of colleges and universities and has a
faculty and staff of more than 550. BSU’s Shared
Fundamental Values include civic engagement and
leadership, international and multicultural understanding, belief
in the power of the liberal arts, and environmental
The Administrative Assistant provides office
support and assistance to the Director of Graduate Programs and the
of Graduate Studies. The Administrative Assistant helps
students to make an easy transition from undergraduate education to
graduate education either through licensure, certification, or
masters’ degrees. They also process all incoming graduate
applications; prepares correspondence and other documents to
communicate directly with students, faculty, and staff; prepares
purchase orders; and processes all required documentation for each
graduate student pursuing a master’s degree at BSU from application
through degree completion. The Administrative Assistant maintains
access to graduate studies records in the Integrated Student
Records System (ISRS); oversees and implements the use of ImageNow
so that all communication with students are appropriately
documented; maintains accurate information in the Communications
Module, and is expected to retrieve data through queries. They
review and process all human subjects’ requests in preparation for
the Human Subjects Committee review and or approval, and will track
all articulation agreements for BSU, distance learning, and
graduate education. The Administrative Assistant serves as office
manager, screens phone calls from prospective or current students,
and the general public, and provides work direction for one
full-time graduate assistant and 1-2 student employees.
Responsibilities of the Administrative Assistant
- Processing graduate applications and other required forms in an
efficient and timely manner in reference to graduate
- Performing administrative tasks for Director of Graduate
Programs and others, as needed.
- Providing administrative support for marketing efforts,
recruitment fairs, conferences, and seminars.
- Providing internal customers (agency employees) with
information, assistance, and services.
Minimum qualifications for this position
- Data entry, word processing, spreadsheet, and database
management skills sufficient to create, enter, modify, prepare, and
retrieve data in a variety of formats, including letters and
- Customer service skills sufficient to effectively communicate
on the phone, in person and online to provide effective general and
specialized office support (this requires common courtesy, tact,
interest in positive problem solving, empathy, and the ability to
organize ideas logically).
- Accounting skills sufficient to perform or learn to perform
administrative support work for a work unit’s expense and budget
- Leadwork skills sufficient to hire, train, and give work
direction to student workers.
Preferred qualifications include:
- Bachelor’s degree or equivalent relevant work experience.
- Minimum of 2 years of experience working with undergraduate or
graduate admissions processes/procedures.
- Specialized terminology to efficiently code students in a
specialized system such as MinnState’s Integrated Statewide Records
System (ISRS) that affects students’ ability to register, to access
the internal operations of a higher education institution, and
Financial Aid eligibility.
- Working knowledge of ImageNow, Communications Module, and data
mining in ISRS, or similar programs.
- Working knowledge of graduate education specific to graduate
- Demonstrated knowledge of, an interest in, or experience
working with students and/or colleagues from multicultural and
To apply for this position:
Apply for Vacancy Posting 47508, on the
Minnesota Management and Budget (MMB) website: http://mn.gov/mmb/careers/
If you are unable to apply online, please contact the job
information line at 651.259.3637.
For additional information about the application process, go to
Inquiries about the position:
George McConnell, Director of Graduate Programs
If you have general questions about this posting or submitting
an application, contact Teresa Hanson at email@example.com
UNIVERSITY / COMMUNITY
Bemidji State University is nestled among the pines along the
shores of Lake Bemidji, just blocks from a thriving downtown
community. In this Northwoods setting, students, staff, and faculty
have a variety of activities at their fingertips. Possessing all
the charm and character of a college town, Bemidji remains a
tight-knit community of good neighbors and engaged citizens who
always come out to cheer for the Bemidji State Beavers. While the
city of Bemidji — named after the Ojibwe Chief Shaynowishkung
(nicknamed Bemidji) — is home to a diverse population of more than
15,000 people, it serves a regional population of more than
Located between three American Indian reservations – Leech Lake,
Red Lake and White Earth, students at Bemidji State University have
the opportunity to experience a dynamic local culture and history.
Bemidji also sits at the center of the legends of Paul Bunyan and
Babe the Blue Ox. The famous statues of Paul and Babe greet
students as they drive in from the south along Lake Bemidji.
Though quaint and historic, the city offers the urban
conveniences upon which college students rely. Bemidji State is
conveniently located minutes away from affordable restaurants, cozy
coffee shops, grocery stores, city parks and more. Small, locally
owned shops and art sculptures line the streets of downtown
Bemidji, while national chains can be found in and around the
Bemidji area, including an uptown selection of department stores
The thriving downtown community presents ample opportunities for
engagement off-campus. Among other things, there are fine-dining
restaurants, cafes, and a natural foods co-op in downtown Bemidji.
The historic Paul Bunyan Playhouse has a calendar of classic shows;
restaurants and lounges offer weekly live music performances; the
First Friday Art Walk provides a tour of new monthly art exhibits;
and annual events such as the Loop the Lake Festival, the Dragon
Boat Festival, the Blue Ox Marathon, Bemidji Winterfest, and The
Minnesota Finlandia bring the community together.
For those who love the outdoors, there are wooded, multi-use
trail systems within minutes of campus and community parks with
walking trails, playgrounds and a skate park. Lake Bemidji State
Park and its miles of navigable trails is located directly across
the lake from BSU, and the Buena Vista Ski Area — just 12
miles north of campus — offers downhill skiing and
BSU-sponsored student transportation in the winter months. Further,
the Mississippi River Headwaters is a mere 45 minutes from
For further information, visit our website at: http://www.bemidjistate.edu
Review a "special report on how this former lumber town
has rebuilt itself as a high-speed, regional center of enterprise"