This job has expired

Grant Specialist

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Posted date
Jul 26, 2021

View more

Position Type
Administrative, Academic Affairs, Other Academic Affairs, Research Administration, Business & Administrative Affairs, Other Business & Administrative Affairs, Grants & Contracts
Employment Type
Full Time
You need to sign in or create an account to save a job.

Posting Details

Vacancy Number


Position Title

University Program Associate

Working Title

Grant Specialist

Competency Level



Sponsored Programs & Research Compliance - 31110

Primary Purpose of Organizational Unit

The Office of Sponsored Programs and Research Compliance ( SPARC ) is the administrative service unit at UNCW accountable for oversight of externally sponsored programs and is responsible for ensuring the university remains in compliance with federal, state, and university fiscal and regulatory requirements pertaining to research. SPARC provides complete cradle-to-grave sponsored program administration and support and seeks to assist faculty members in a variety of ways – funding source identification; proposal development assistance; budget development; proposal processing and review; award review, negotiation, and acceptance; monitoring/overseeing the responsible management of sponsored projects as well as teaming agreements and other agreements to facilitate sponsored research. SPARC also administers internal grant programs and the return of F&A to appropriate units.

The SPARC team manages a diverse portfolio of federal, foundation, international, and industry sponsors and partners with schools, departments, and centers across the university to serve all faculty and staff needs for externally funded project and programs. SPARC partners with the research community and provides oversight, administrative structure, and consultation to enhance researchers’ ability to obtain and mange sponsored programs. The SPARC team strives to be leaders in sponsored program administration and to provide the highest level of professionalism and expertise to support and promote a world-class research environment.


Research Services - 31100

College/School Information

The Sponsored Programs and Research Compliance ( SPARC ) office is committed to providing efficient and effective service to the faculty and staff throughout the university in support of their sponsored research and scholarship activities. Charged with oversight of externally sponsored programs, SPARC provides complete cradle-to-grave sponsored program administration and support to ensure faculty have the resources and encouragement necessary to successfully and legally conduct their programs including: a) support in identifying funding sources, b) assisting faculty with proposal development, c) monitoring/overseeing the responsible management of sponsored projects and d) ensuring university compliance with contract/grant fiscal and regulatory requirements, e) protecting the university from unrecovered revenue, disallowed costs, and non-compliance with state and federal policies pertaining to sponsored programs. SPARC also administers internal grant programs and the return of F&A to departments. SPARC remains centralized for compliance and reporting purposes but is often decentralized in service delivery to the university research enterprise.

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The primary role of the Grant Specialist is to provide research administration support to Sponsored Programs & Research Compliance ( SPARC ) post-award Grant Officers and SPARC leadership. This is a developmental position that includes mentoring and training under the direction of grant officers and SPARC leadership. The Grant Specialist will be tasked with working closely with SPARC grant officer, faculty and staff from assigned departments, with various administrative departments involved in submitting proposals and administering funds with external institutions (sponsors, subrecipients, pass through entities, etc.). This position will also be tasked with independent projects with multi-step processes that have significant scope and consequence to university customers and vendors and may be asked to support the pre-award team and other research committees and workgroups during peak seasons and as needed.

Duties may include, but are not limited to:

1) Preparing financial and other non-scientific reports to sponsors on sponsored projects;
2) monitoring for compliance with sponsor and university requirements;
3) assuring reimbursement of project expenditures;
4) providing direction, resources & support for both proposal development and post award day-to-day University systems (HR, PAC’s card, Travel, Effort etc.) including contract and grant management, fiscal planning, effort reporting, and ad hoc reporting;
5) providing training and support to faculty and departmental administrators on pre-and post-award electronic systems;
6) coordinating award documentation and approval processes with pre-and post-award team and other university service departments;
7) answering questions and providing information to sponsors and UNCW personnel in a prompt, accurate and cordial fashion;
8) support and coordination of internal and limited competitions;
9) maintain salary reconciliation for entire grant portfolio (approximately 250 grants)
10) research administration for internal SPARC awards; and
11) providing backup for other members of the SPARC team as needed.

Minimum Education and Experience Requirements

Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

Possess knowledge and familiarity with Uniform Guidance, and related supplemental audit guides, Federal Cost Accounting Standards and appropriate sections of the Code of Federal Regulations

Experience with accounting software and/or ERP system such as Banner

Familiarity with university setting

Experience with grant management software ( NIH Commons, FastLane, etc.)

Provide significant attention to detail and accuracy with comprehensive program knowledge, problem resolution and interpretation of guidelines

Significant knowledge of office procedures and processes, as well as financial including budget skills along with technical skills will be required in the production of reports through the use of standard office software

Demonstrated proficiency with Microsoft Office or comparable programs

Complex problem-solving skills and effective communication with sponsor, faculty, and
administrative staff is required

Proficient in Microsoft Office application

Demonstrated adaptability and flexibility in an environment of procedure change

Demonstrated ability participate as am member of a collaborative team

Strong oral and written communicating skills

Required Certifications or licensure


Recruitment Range

$37,203 - $40,316


1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position


Anticipated Ending Date if Time-Limited

Position Number


Job Posting Date


Posting Close Date


Number of Openings

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents
  1. Curriculum Vita
Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNC Wilmington (2021)?
    • UNCW Website
    • UNCW Facebook Page
    • UNCW Linkedin Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women In Higher Education
    • Other

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert