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College of Arts and Sciences (CAS) Program Associate

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Closing date
Aug 17, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Curriculum & Instructional Development, Deans
Employment Type
Full Time
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Job Details

Posting Details

Vacancy Number


Position Title

University Program Associate

Working Title

College of Arts and Sciences (CAS) Program Associate

Competency Level



College of Arts and Sciences Admin - 32000

Primary Purpose of Organizational Unit

The Office of the Dean of the College of Arts & Sciences is the administrative unit that has oversight of 25 departments and programs, curriculum and degree requirements, academic and support of personnel and operating budgets. CAS oversees all curricular changes recommended for inclusion in the university’s catalogue, allocates all teaching positions and approves all part-time and full-time faculty hires, approves work plans, and reviews annual evaluations for all EHRA and SHRA personnel, oversees use and improvement of all college facilities, and allocates all state and trust funds received by the college to the departments and offices under its oversight.


College of Arts and Sciences Admin - 32000 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The CAS University Program Associate is responsible for the following duties:

- Administer, oversee, and manage the technical processing functions of course schedule building, as well as implementing the decisions made for enrollment management
- Train and coordinate with schedule builders in all CAS departments, correct schedule errors, and serve as subject matter schedule expert for the college
- Serve as liaison between the college and the Registrar’s office
- Manage the enrollment process for University Studies Courses within the college for incoming students, including reserving seats and communicating with CAS departments, University College and Registrar’s office
- Provide ad hoc enrollment reports and work with registrar to develop new reports
- Maintain and update the Faculty Contract Status database and reports in the college
- Responsible for communicating information to department chairs
- Collaborate with external offices to ensure deadlines are met and data is accurate.
- Provide administrative support for the Associate Dean. Schedule meetings, take meeting notes when requested and provide support for various committees as needed.

Minimum Education and Experience Requirements

Graduation from a four-year college or university; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

-3-5 years relevant experience, preferably in Higher Education
-Strong skills in Excel, verbal communication, and records management
-Training in Student Banner, advanced knowledge and experience with excel spreadsheets
-Familiarity with policies within higher education

Required Certifications or licensure


Recruitment Range

$44,218 - $50,530


1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position


Anticipated Ending Date if Time-Limited

Position Number


Job Posting Date


Posting Close Date


Number of Openings

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNC Wilmington (2021)?
    • UNCW Website
    • UNCW Facebook Page
    • UNCW Linkedin Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • Chronicle of Higher Education
    • Craigslist
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women In Higher Education
    • Other

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