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Contract Administrator

Collin College
Texas, United States
Salary Not Specified
Start date
Jul 27, 2021

View more

Position Type
Faculty Positions, Professional Fields, Law & Legal Studies, Other Professional Fields, Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts, Legal Affairs
Employment Type
Full Time
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Contract Administrator

3452 Spur 399,, Collin Higher Education Center
McKinney, Texas, 75069
United States

We are searching for an experienced Contract Administrator .

Job Purpose:
Serve as the primary point of contact with internal and external parties in all facets of contract management, contract compliance and contract-related matters; provide administration of the Collin County Community College District’s procurement contracts, district-wide agreements and associated activities.

Essential Duties and Responsibilities:

  • Prepare, review and revise contracts that involve the purchase, lease/rental or sale of goods and services. Ensure contracts are executed in accordance with legal requirements, college policies, procedures, and statutory regulations, seeking advice from legal experts and/or counsel when appropriate.
  • Monitor and update contract management system to include, but not limited to contract listing, executed contracts, backup documentation and reports.
  • Analyze and mitigate risk associated with contract verbiage and requirements. Develop and maintain a set of standard contracts for the college using appropriate contractual verbiage.
  • Analyze requirements and provisions in contracts, including terms and conditions, to ensure compliance with applicable laws and regulations, board policies and administrative procedures. Provide alternatives to existing contract details and provisions, as needed.
  • Track spending trends and provide a formal annual review of multi-year contracts through monitoring of milestones, deliverables, invoicing, etc.
  • Lead contract negotiations and manage contract change management including statement of work reviews, tracking contract amendments, monitoring unauthorized contract changes and maintaining correspondence control. Manage contracts throughout the entire contract lifecycle, to include, but not limited to change orders, contract extensions, renewals, close-out and termination.
  • Conduct analysis of new laws, regulations and contract trends to determine potential impact on the college. Remain current on legal, regulatory and industry changes that affect contracts and revise existing and future contracts to remain compliant.
  • Create and present training to contract owners annually as part of the annual Purchasing policies and procedures training.
  • Ensure reporting requirements of the Legislative Budget Board (LBB) are met by uploading contract information into the LBB’s contract database.
  • Assist vendors in understanding how to conduct business with the District. Provide vendors with requested information or documents.
  • Perform other duties as assigned.
  • Perform all duties and maintains all standards in accordance with college policies, procedures and Core Values.

Required Qualifications:

Bachelor's degree from a regionally accredited institution and at least four (4) years purchasing experience required.

Licenses and Certifications:
CTCM, CPPB or CPPO or equivalent certification preferred.

Equivalency Language:
An associate degree and two (2) additional years of relevant work experience OR an additional four (4) years of relevant work experience may be substituted to meet the minimum education requirement.

A higher-level degree than what is required for the job may be substituted for no more than one (1) year of the required work experience.

Knowledge, Skills and Abilities:

  • Knowledge of legal principles, contract law and procurement practices
  • Strong working knowledge of MS Office and document management software
  • Skilled at negotiating, writing, managing, administering and interpreting contract documentation
  • Excellent written and verbal communication skills
  • Strong analytical and critical thinking skills
  • Strong attention to detail
  • Excellent persuasion, negotiate
  • Ability to understand, interpret and explain contract terms for clarification
  • Ability to conduct financial analysis of purchases and contract details
  • Ability to work collaboratively with a variety of individuals
  • Ability to communicate clearly and effectively
  • Ability to conduct independent research
  • Ability to manage several projects at one time

Physical Demands and Working Conditions:
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Occasional physical effort required.

***This is a Security Sensitive position. Therefore candidates will be subject to a criminal background check.***

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.

Employment Type: Full-time Staff
Compensation Type: Annual
Compensation Range: $52,088.00 - 59,901.00

For any employment questions, please contact HR at (972) 985-3783 or .

Collin College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

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