University Services Program Associate

Posting Details

Recruitment Number

1074

Working Title

University Services Program Associate

Position Type

Staff/Administrative

Appointment Percentage

100%

Division/College

College of Business Administration

Description of College / Department / Program / Division / Unit

The College of Business Administration is one of four colleges at the University of Wisconsin-La Crosse. The CBA consists of six academic departments and one non-academic department which is the Small Business Development Center.

Six of the college’s seven academic programs are housed in an academic department (Accountancy, Economics, Finance, Information Systems, Management, and Marketing) except for the International Business program which is managed by the CBA International Business Advisory Committee ( IBAC ). There are eight majors and seven minors in the undergraduate curriculum. The college also participates in the University of Wisconsin online consortium Master of Business Administration ( MBA ).

The CBA has an outstanding reputation for the high quality of its faculty, programs, staff, and most importantly its students. The CBA is fully accredited by AACSB International (Association to Advance Collegiate Schools of Business) – the premier national and international accreditation authority. The college maintains active collaborations within the region and community and with numerous educational institutions in Europe, Asia, and elsewhere.

The College of Business Administration maintains an active Assurance of Learning Program to ensure both the undergraduate and graduate programs are assessed and evaluated on a regular basis to foster successful student learning. The planning and assessment efforts are guided by a task force of knowledgeable and enthusiastic faculty and instructional academic staff. Assurance of Learning supports the AACSB accreditation principles of accountability and continuous improvement.

Position Summary

Under the general supervision of the Director, this position is responsible for providing support to the Director and the department faculty and for acting as a campus liaison and provider for student and faculty success. The primary responsibilities of this position include budget and records management; office management and administrative support; supervision of student employees; management of the administrative details of search and screens; and other miscellaneous duties.

This position is required to act professionally, confidentially, and independently and at times on behalf of the Director. This position must be able to work effectively under the direction of several people, handle multiple priorities by prioritizing accordingly, and must have effective oral and written communication. This position has delegation for most departmental issues with final authority resting at the Director level.

Required Qualifications

• A Bachelor’s Degree in Business Administration or related field.
• Knowledge and experience in the use of computer software including Microsoft Office Suite (i.e. Word, Excel, PowerPoint, etc.).
• Knowledge and experience in the use of e-mail (i.e. Outlook, Gmail) functions including electronic calendars.
• Effective oral and written communication skills.
• Excellent organizational and time management skills.
• Ability to coordinate projects, work independently, and independently set priorities to meet the demands of the position.
• The ability to multi-task when necessary.
• Possess attention to details and timelines/due dates despite frequent interruptions.
• Knowledge of policies, procedures, and protocols of an administrative office.
• Ability to meet and work effectively with people across multiple levels of the organization.
• Ability to use discretion and good judgment regarding confidential information.
• Ability and willingness to maintain and enhance professional competencies by participating in
professional development workshops, seminars, and training sessions, related to current position responsibilities.

Preferred Qualifications

• A Master’s Degree from an accredited university in Business Administration or a related field.
• Knowledge of budget and appropriation structure, inventory/record keeping.
• Knowledge of and experience with procedures regarding purchasing, purchasing contracts, and
purchasing cards.
• Ability to plan, assign, and supervise the work of others (student supervision).

Physical Demands

The ability to sit for extended periods of time.

Working conditions and environment

General office setting and environment.

Miscellaneous Information

Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
• paid vacation for 12-month positions.
• excellent flexible health insurance with low co-pays and good coverage.
• paid holidays and sick days.
• after 5 years of employment, you become vested in our retirement system which ensures income post-career.
• benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.
Learn more at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff21.pdf
Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.

The University of Wisconsin System and the University of Wisconsin–Madison are engaged in a redesign of job title and compensation structures. The Title and Total Compensation Project will result in relevant and market-informed titles to help us keep and grow our outstanding workforce. If you are the successful candidate, your title is subject to change in November 2021. For more information, visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Duties/Responsibilities

These are the job duties required for the position.

Responsibility Statement

Budget and Records Management

Duties to Support Responsibility

• Manage all Initiative/Center financial transactions.
• Maintain control of the usage and tracking of the department procurement card.
• Reconcile monthly billing statements.
• Create spreadsheets to track all expenditures and fund transfers.
• Order needed supplies.
• Consult with the departmental chair on monetary issues.
• Oversee all accounts and faculty and undergraduate student research accounts each year.
• Be the liaison to the Dean and budget offices.
• Process travel vouchers for the chair and faculty.

Percentage Of Time

35

Essential

Yes

Responsibility Statement

Office Management and Administrative Support

Duties to Support Responsibility

• Act as the first point of contact for the MFI .
• Make arrangements for meetings, lectures, candidates, workshops, and Initiative events
• Assist chair of Search & Screen Committee with work related to the recruitment of faculty/academic
staff members. Keep appropriate documentation of budgetary needs during the hiring process.
• Process in-coming and outgoing mail.
• Manage and coordinate all other office activities as they relate to departmental faculty/staff.

Percentage Of Time

30

Essential

Yes

Responsibility Statement

Student and Faculty Success

Duties to Support Responsibility

• Hire, train, schedule tasks/hours, and supervise student employees and GA (if applicable).
• Verify and submit hours on the appropriate software and review budget regularly.
• Direct Faculty and Student (customer) relationship management

Percentage Of Time

35

Essential

Yes

Posting Detail Information

Special Instructions

Posting Date

07/16/2021

Close Date

Continuous Recruitment

Yes

Continuous Recruitment First Review Date

07/30/2021

Position Contact Name

Adam Hoffer, Director of the Menard's Family Initiative

Position Contact Email

hrinfo@uwlax.edu
Required Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter/Letter of Application
3. Reference Contact Information

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. How did you hear about this employment opportunity?
   • Chronicle of Higher Education Web Site
   • Discipline-Specific Publication/Web Site
   • HERC Web Site
   • HigherEdJobs.com Web Site
   • Job Center of Wisconsin Web Site
   • Minority Publication/Web Site
   • University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
   • University of Wisconsin - La Crosse Web Site
   • La Crosse Tribune
   • Personal Referral
2. Are you currently under investigation or have ever left employment during an active investigation in which you were accused of sexual violence or sexual harassment? (Required under UW System Administrative Policy 1275)
   • Yes
   • No
3. Were you ever found to have engaged in any sexual violence or sexual harassment in a previous work assignment? (Required under UW System Administrative Policy 1275)
   • Yes
   • No
4. Are you an alum of the University of Wisconsin-La Crosse?
   • Yes
   • No
5. After you retire from a Wisconsin Retirement System (WRS) employer, you may return to work with a WRS employer as a rehired annuitant, provided certain requirements are met. There are no restrictions on what type of position a rehired annuitant can hold. Under the WRS, there is no limit to how much you may earn as a rehired annuitant. (Learn more: https://www.wisconsin.edu/ohrwd/benefits/life-events/empcha/ra/). Are you currently collecting an annuity from the Wisconsin Retirement System, (WRS)?
   • Yes
   • No
6. Are you currently employed by or have you been employed by a UW System institution or a State of Wisconsin agency during the last seven (7) years? Please answer yes or no. If yes, provide the institution or agency name, your supervisor and contact information, including phone number and email address.
   • Yes
   • No
7. Please provide your most recent employer, supervisor name and contact information, including phone number and email address. (Pursuant to UW System Administrative Policy 1275, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven years. UW-L will notify you prior to contacting your supervisor).
   
   (Open Ended Question)
   
   
8. Will you now or in the future require visa sponsorship for employment at the University of Wisconsin-La Crosse? (UW-L and UW System institutions pay for some or all of the sponsorship costs. Some candidates may require an H1B or another form of employment sponsorship to work in the US. This question is asked so that if you are the successful candidate, Human Resources can work with your work unit to begin the process of obtaining this visa).
   • Yes, I will require sponsorship prior to employment.
   • Yes, I will require sponsorship for continued employment if hired.
   • No, I do not require sponsorship and am eligible to work in the US.
9. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identities of finalists must be revealed upon request. See Wis. Stat. §. 19.36(7).
   • I wish for my name to remain confidential until the university is no longer able to do so.
   • I waive my right to keep my name confidential through the application process.
10. Are you legally eligible to work in the United States?
    • Yes
    • No