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Administrative Support Coordinator II

Employer
Fresno State University
Location
California, United States
Salary
Salary Not Specified
Closing date
Sep 5, 2021

View more

Position Type
Administrative, Academic Affairs, Academic Administration, International Programs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Other Student Affairs
Employment Level
Administrative
Employment Type
Full Time
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Job Details



Administrative Support Coordinator II


Compensation and Benefits

Anticipated Hiring Salary Range: $3,352 - $3,520 per month

Full classification Salary Range: $3,352 - $5,639 per month

  • This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.


The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Job Summary

Reporting to the University's Assistant Vice President for International Affairs (AVPIA) and under general supervision, the Administrative Support Coordinator II (ASC II) provides coordination of the clerical and administrative support functions for International Office within the Division of Continuing & Global Education. The incumbent assists with establishing the office protocol and guidelines for daily front office operations and performs a range of administrative duties in support of the AVPIA to support International Office and Study Abroad Office. The position serves as the initial point of contact for prospective and continuing non-immigrant students, university administrators, faculty, staff, community members, and all others who may contact the office. Assignments and projects are varied and involve coordinating, prioritizing and monitoring these tasks through completion. Position involves planning and coordinating administrative work for the unit and providing lead work direction to student assistants and volunteers, with accountability for end results and work performed by others. Excellent cross-cultural respect and people skills are essential. The position requires exercising excellent and timely judgment of information dissemination and spontaneous decision making challenges using effective and professional initiative, organizational time management experience. The required work schedule is 8 a.m. to 5 p.m. Monday through Friday.

Key Qualifications

  • Thorough mastery of English grammar, punctuation, and spelling
  • Fluency and proficiency in using standard office software including but not limited to: Word, Excel or related software, email, and internet usage
  • Working knowledge of budget policies and procedures
  • Proficient in campus Canvas applications, managing list serves, developing and releasing timely E-blast announcements or Canvas information, and/or experience using other University-related programs (i.e. SharePoint, DropBox, Concur, etc.) preferred.
  • Ability to speak a second language preferred.


To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

  • High school diploma, technical related vocational program or their equivalent
  • Three years of recent professional office experience in a progressively responsible administrative position(s) within a large organizational structure. (Bachelor's degree may substitute for one year of professional experience.)




Department Summary

The mission of the International Office is to provide high quality services to international students and serve as an international education resource to the university community at California State University, Fresno.

We are committed to:

  • Providing a warm and informative welcome to international students and recognizing their importance and their contributions to the campus and the Fresno community.
  • Providing appropriate services and assistance to international students so they do not face challenges alone.
  • Working with international students to assist with their adjustment and understanding of their new environment in a comfortable setting where they have opportunities and encouragement to pursue their dreams, be involved in the University community and have their efforts recognized.
  • Encouraging international students to ask questions and offer suggestions while we do our utmost to address their concerns with respect, reassurances and understanding.
  • Serving as a resource to faculty and staff to facilitate international exchange, enhance cross-cultural communication and support international endeavors.
  • Providing information to prospective students and parents about the university and the quality of available educational experiences that enhances and promotes the continued flow of students from nations around the world.
  • Offering our friendship today and tomorrow as we work together to dream and build a better world.




Deadline & Application Instructions

Applications received by August 9, 2021 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.



Fresno State

California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.



Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Advertised: 26 Jul 2021 Pacific Daylight Time
Applications close:

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