Club Sports Coordinator

Club Sports Coordinator & Assistant Facility/Event Management
Whitman College

WHITMAN COLLEGE

Located in the historic community of Walla Walla, Whitman's beautiful tree-lined campus is home to an intellectually dynamic, diverse, and supportive community of some 500 staff and faculty and 1,500 students. With an endowment exceeding $700 million, fiercely loyal alumni, exceptional students, and accomplished faculty and staff, Whitman College continues to build on its national reputation for academic excellence ranking as one of the top liberal arts colleges in the country.

Whitman College is building a diverse academic community and especially encourages applications from women, members of historically underrepresented minority groups, persons with disabilities, and others who would bring additional dimensions to the college's learning environment. Whitman College is an EEO employer.

POSITION PURPOSE:

This position works closely with students and staff to coordinate the 11-sport Club Sports program, and serves as a key part of the Athletics Facilities/Events Management staff.

ESSENTIAL DUTIES & RESPONSIBILITIES:

CLUB SPORTS:

1. Oversee the Club Sports programs.
2. Coordinate the supervision, scheduling, and planning of fields and facilities for Club Sport practices and competitive events.
3. Provide leadership and support to the sports club program regarding decision making, responsibility, organizational dynamics, teamwork, conflict resolution and creating a positive culture.
4. Oversee and monitor the budget and all financial operations of the Club Sports program. Determine the distribution of resources to Club Sports budgets with Club Sport Committee
5. Work in conjunction with the athletic trainer to ensure that all Club Sport athletes receive concussion baseline testing.
6. Maintain, update, and reinforce the policies contained in the Club Sports Manual.
7. Co-chair the Club Sports Committee with the Director of Student Activities; meet weekly or as needed with Co-Chair.
8. Guide student club leaders in managing their programs and budgets; assist teams with equipment and travel-related purchases, including vehicle rental and lodging reservations.
9. Review and approve team travel itineraries. Review and approves reimbursement paperwork prior to processing.
10. Coordinate the college travel safety plan; provide phone numbers for teams to contact in the event of a travel emergency.

ASSISTANT EVENT MANAGEMENT:

1. Work directly with the Director of Facilities and Event Management to assist in managing and supervising Whitman College game day events in all athletic facilities as assigned, but not limited to, athletics home events, college events, alumni, student gatherings, and external rentals.
2. Work as a member of the team in the Whitman athletic department and supports the goals, objectives, philosophies, and procedures of the department and the college. Contribute to the overall atmosphere of the department through establishing positive, team-oriented working relationships with peers.
3. Work in conjunction with coaches and facilities staff on the preparation, set-up, and supervision of events including campus events and indoor and outdoor competitive events.
4. Work collaboratively with the athletics staff to schedule facility needs, including practice time requests and home events to ensure that the calendaring system is completed/updated in a timely manner.

STUDENT EMPLOYMENT COORDINATOR:

1. Work collaboratively with the Director of Sports Performance/BFFC and the Director of Facilities and Event Management on the hiring of student workers for operations and event coverage throughout the year.
2. Effectively oversee student employment staff as well as the general building student staff to include hiring, training, and supervision - advertising, interviewing, hiring, training, scheduling, and evaluating student workers.
3. Oversee student employment at the BFFC, Sherwood, and all Game and Event needs.
4. Incorporate training for student work staff pertaining to policy information, membership policies, emergency protocol, and any additional information pertinent to the operations of the facilities.
5. Incorporate training and seminars for student work staff pertaining to policy information, membership questions, emergency protocol, and any additional information pertinent to the operations of the athletic facilities.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Individuals must be able to explain and/or demonstrate that they possess the knowledge, skills, and abilities to safely perform the essential functions of the job with or without reasonable accommodation.

1. Demonstrated ability to work effectively with staff, faculty, students, parents, and alumni from diverse ethnic, cultural and socioeconomic backgrounds.
2. Ability to schedule, coordinate and supervise athletic facilities and events.
3. Demonstrated knowledge and ability to work within the framework of Whitman College policies, NWC (Northwest Conference) regulations, and NCAA Division III philosophy, rules, and championships.
4. Proficiency in computer-based technology, including scheduling software.
5. Effective and excellent leadership.
6. Strong organizational skills
7. Excellent interpersonal and communication skills.

QUALIFICATIONS:

1. Bachelor's degree from an accredited institution required,
2. Must be able to work a flexible schedule and nights and weekends.

POSITION IS OPEN UNTIL FILLED

EXPECTED START DATE: August 31, 2021

For full application instructions and position description, visit https://whitman.bamboohr.com/jobs/view.php?id=95




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