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University of Wisconsin-Madison
Wisconsin, United States
Salary Not Specified
Closing date
Aug 18, 2021

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Position Type
Administrative, Academic Affairs, Academic Administration, Faculty Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Job Details

Job no: 237349-US
Work type: Onsite, Staff-Full Time
Location: Madison
Categories: Office & Administrative Support

Position Summary:

This position provides advanced administrative and programmatic support to the Division Chair, Vice Chair and faculty, staff, and fellows of the School of Pharmacy (SOP) within the Pharmacy Practice Division (PPD). This role manages daily business of the Division and facilitates divisional committee activities, coordinates division priorities and projects, including faculty/staff searches and guest speaker visits.

This position also serves as PPD Didactic Course Manager for required didactic courses, especially the Pharmacotherapy Course Sequence, which entails managing the course websites on Learn@UW Canvas including uploading course materials, PowerPoints, handouts, syllabi and lecture schedules, and creating and uploading digital exams for the Pharmacotherapy I, II, III, and IV; Pathways in Pharmacy; PharmD OTC course and other courses as approved by the Division Chair.

These responsibilities require effective communication and excellent administrative, organizational, and interpersonal skills. Exercise of strong individual initiative, self-motivation, independent judgment, action, and discretion. Excellent knowledge of State, UW, and Travel policies and procedures. Work under deadline pressure and follow through on completion of tasks utilizing discretion and confidentiality.

This position functions independently under supervision of the Division Chair.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

No Degree Required

Minimum Years and Type of Relevant Work Experience:

-Minimum of 3 years of experience in an administrative assistant role
-Effective communication, both verbal and written, and editorial skills with high level of attention to detail.
-Excellent professional, interpersonal and organizational skills to collaborate effectively with a diverse group of faculty, staff, students, and the public.
-Ability to work independently, showing initiative and self-motivation
-Ability to manage multiple concurrent projects working under deadline pressure and with strong problem-solving skills.
-Ability to use discretion and maintain confidentiality.
-Proficient technical and computer skills to support administrative functions including MS Office Suite and PowerPoint, Excel and database skills, Adobe Acrobat, electronic calendar management, various videoconferencing applications such as Zoom and email applications.

-Knowledge of UW-Madison policies and procedures.
-Knowledge of scientific and medical terminology.
-Experience working in academic division/department within higher education setting.
-Proficient use of Canvas, a web-based learning management system.
-Experience with meeting and travel coordination.



Work Schedule:

8:00am-4:30pm Monday-Friday with some flexibility

This position requires work be performed in-person, onsite, at a designated campus work location. Workplace flexibility will be offered for some remote work opportunities.

Appointment Type, Duration:



Minimum $18.00 HOURLY
Depending on Qualifications

Instructions to Applicants:

Please click the "" button to begin the application process. To apply for this position, you are required to submit a resume/CV, and a cover letter.


Caleb Dewitt
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change. Job duties and responsibilities will remain the same. For more information please visit: .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jul 23 2021 Central Daylight Time
Applications Close: Aug 16 2021 11:55 PM Central Daylight Time

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