Job no: 237349-US
Onsite, Staff-Full Time
Office & Administrative Support
This position provides advanced administrative and programmatic
support to the Division Chair, Vice Chair and faculty, staff, and
fellows of the School of Pharmacy (SOP) within the Pharmacy
Practice Division (PPD). This role manages daily business of the
Division and facilitates divisional committee activities,
coordinates division priorities and projects, including
faculty/staff searches and guest speaker visits.
This position also serves as PPD Didactic Course Manager for
required didactic courses, especially the Pharmacotherapy Course
Sequence, which entails managing the course websites on Learn@UW
Canvas including uploading course materials, PowerPoints, handouts,
syllabi and lecture schedules, and creating and uploading digital
exams for the Pharmacotherapy I, II, III, and IV; Pathways in
Pharmacy; PharmD OTC course and other courses as approved by the
These responsibilities require effective communication and
excellent administrative, organizational, and interpersonal skills.
Exercise of strong individual initiative, self-motivation,
independent judgment, action, and discretion. Excellent knowledge
of State, UW, and Travel policies and procedures. Work under
deadline pressure and follow through on completion of tasks
utilizing discretion and confidentiality.
This position functions independently under supervision of the
List of Duties
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
Degree and Area of Specialization:
No Degree Required
Minimum Years and Type of Relevant Work Experience:
-Minimum of 3 years of experience in an administrative assistant
-Effective communication, both verbal and written, and editorial
skills with high level of attention to detail.
-Excellent professional, interpersonal and organizational skills to
collaborate effectively with a diverse group of faculty, staff,
students, and the public.
-Ability to work independently, showing initiative and
-Ability to manage multiple concurrent projects working under
deadline pressure and with strong problem-solving skills.
-Ability to use discretion and maintain confidentiality.
-Proficient technical and computer skills to support administrative
functions including MS Office Suite and PowerPoint, Excel and
database skills, Adobe Acrobat, electronic calendar management,
various videoconferencing applications such as Zoom and email
-Knowledge of UW-Madison policies and procedures.
-Knowledge of scientific and medical terminology.
-Experience working in academic division/department within higher
-Proficient use of Canvas, a web-based learning management
-Experience with meeting and travel coordination.
A561000-SCHOOL OF PHARMACY/PHARMACY
8:00am-4:30pm Monday-Friday with some flexibility
This position requires work be performed in-person, onsite, at a
designated campus work location. Workplace flexibility will be
offered for some remote work opportunities.
Appointment Type, Duration:
Depending on Qualifications
Instructions to Applicants:
Please click the "" button to begin the application process. To
apply for this position, you are required to submit a resume/CV,
and a cover letter.
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS:
800.833.7637) and above Phone number (See RELAY_SERVICE
UNIV SVC PRG ASSOC(08500)
The University of Wisconsin is an Equal Opportunity and
Affirmative Action Employer. We promote excellence through
diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
The University of Wisconsin-Madison is engaged in a Title and Total
Compensation (TTC) Project to redesign job titles and compensation
structures. As a result of the TTC project, official job titles on
current job postings may change. Job duties and responsibilities
will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police
Jul 23 2021 Central Daylight Time
Aug 16 2021 11:55 PM Central Daylight