Library Assistant III, Evening and Weekend

Job Description
Department:
Public Services - Staff
Pay Rate Type:
Hourly
Employee Type:
Job Summary:Colby College Libraries
Full-Time, 9-Month, Academic Year, Non-Exempt, Hourly, Staff Appointment

The Colby College Libraries (The Libraries) seek an energetic, creative, and motivated individual to coordinate evening and weekend library public services in collaboration with other library assistants. The Libraries strive to be progressive, diverse, strategic, and collaborative with a talented and team-oriented group of professionals. The Libraries consist of three physical library spaces: Miller Library (the Humanities and Social Sciences library - considered the main library - including Special Collections and Archives), Bixler Art and Music Library, and Olin Science Library. The library assistant III assists with the day-to-day operations of all three libraries in the evening and weekend hours, and coordinates events scheduled in the libraries’ (which may or may not be “library” events), to include managing calendars, printing/coordinating/placement of signs, and communication with public services staff. The schedule for this position is during the academic year (September through May) and falls on evenings and weekends (Tuesday - Saturday, 4 p.m.-1 a.m.). During breaks from the normal academic schedule (for holidays and institutional breaks), the schedule for this position is Monday - Friday, 8 a.m.-5 p.m. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

• In collaboration with public services colleagues, coordinate operations, provide desk coverage, and supervise students for three library service points in the evenings and on the weekends
• Coordinate events schedule, including updating calendars, placement of signs, and communication with library staff
• Interpret library policies and procedures to the staff and public; resolve customer, circulation, and employee issues
• Assist patrons in the use of the library collections, provide basic reference services, and refer more complex inquiries appropriately
• Participate in projects, working groups, and College committees, as needed
• Receive and process materials for Course Reserves; enforce Fair Use Guidelines for copyrighted material
• Perform administrative record keeping and reporting
• Assist with stacks maintenance
• Manage a team of student assistants including hiring and training students, setting schedules, monitoring student performance (and initiate appropriate corrective action, as needed), and maintaining student job descriptions with the Office of Student Financial Services
• Assure that the library facility and equipment are in good working order, resolve or report maintenance problems, and maintain adequate supplies
• Assist in providing security for facilities including prevention of theft, monitoring noise and behavior concerns, controlling keys and access, responding to alarms, and affecting emergency procedures
• Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

QUALIFICATIONS :

• High school diploma or equivalent required; professional coursework or post-secondary education are a plus
• Three or more years of prior library experience including policies, practices, and controls related to libraries
• Superb time management skills including the ability to independently set goals and priorities
• Ability to adapt to change and handle multiple priorities
• Strong organizational skills, accuracy, and attention to detail
• Excellent oral, written, and interpersonal communication skills, including strong relationship skills
• Demonstrated ability to assess workflows, and provide solutions where needed
• Highly developed computer skills, including Google Apps (calendar, docs, sheets) and Microsoft Office, are necessary, with a willingness to learn new programs and/or devices; experience with integrated library systems preferred
• Previous student worker supervisory experience preferred
• Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community

KEY RELATIONSHIPS :

Reporting to the assistant director of public services, this position has significant contact with people inside and outside of the College including staff, students, faculty, community members, and visitors. This position also has significant contact with staff in the Office of Campus Events, Office of Information Technology Services, and Facilities Services, in coordination of The Libraries’ events calendar.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS :

General open office and campus environment. Position involves sitting, although frequent movement is necessary. Ability to move around campus and interact with faculty, staff, students, and external constituencies regularly is crucial. Computer usage involving repetitive hand/wrist motion is also necessary.

TO APPLY :

Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website. Please submit a letter of interest, resume, and the contact information of three professional references. Materials should be addressed to:

Library Assistant III, Evening and Weekend - Search Committee
Office of Human Resources
Colby College
5500 Mayflower Hill
Waterville, ME 04901-8855